Monday Pricing: Plans, Costs and Comparison

When you think of big names in project management today, Monday.com just pops up. It’s colorful, kinda fun to use, and honestly, it does make managing stuff feel a little less like a chore. Maybe that's why it’s managed to become this giant in the Work Operating System space.

Started off as a simple internal tool, and now it’s... well, it’s this whole ecosystem. A work management tool with a sleek interface, customizable boards, and workflow automation baked into its DNA, Monday has carved a name for itself among growing startups, large enterprises, and everything in between.

While it’s visually impressive and packed with features, here's the thing nobody tells you upfront: the real magic starts only once you start paying.

And with the 2025 pricing updates, Monday.com’s plans have shifted a bit again. Some better, some... maybe not so much? Let’s get into it, and along the way, we’ll also see how it stacks up against a more flexible no-code alternative like Stackby, especially if you're hunting for something that gives you a little more freedom without draining your wallet.

Fair warning though, Monday.com's pricing is not as straightforward as their ads make it seem.

What is Monday.com?

At its heart, Monday.com is a flexible project management tool that tries to become whatever you need it to be. Want it to be a CRM? Sure. A content calendar? Yup. A client portal? Kinda... with some extra work.

Technically, it was founded back in 2012, originally called dapulse and was launched in 2014 and, since then, it’s grown from a simple task management to a full-fledged work operating system. You can build custom workflows, boards, automations, integrations, and dashboards...

But mostly, people love Monday.com because:

• It’s colorful.
• It’s intuitive.
• And it just feels good to drag things around and see your work take shape.

Also, a small thing that’s actually a big deal is their time tracking feature (especially in the Business plan and above), which is a fan favorite. Makes it super easy to log hours without needing five other apps.

Of course, as we go deeper into its pricing and what it offers, we’ll also quietly (or not-so-quietly) compare it to a more flexible no-code alternative like Stackby. Because, well... you deserve options.

Monday.com Features (2025)

Here’s a snapshot of Monday.com’s standout features:

1. Boards: You build your workflows on boards - tasks, statuses, people, all in one place.
2. Views: You get different ways to look at your data - Kanban, Gantt, Timeline, Calendar.
3. Automations: Up to 250,000 per month depending on plan.
4. Docs: Collaborative documents (with whiteboard mode and widgets) that kind of feels like a mix between Notion and Google Docs.
5. WorkForms: A basic form builder with response tracking, integrated into the platform.
6. Time Tracking: Built-in on Pro plans and above to track billable hours or project timelines.
7. Workload Management: Assign, track and balance team tasks.
8. Integrations: Native Integrations with popular tools like Slack, Teams, Gmail, Outlook, Google Drive, Zoom, Zapier, Hubspot, etc. But premium integrations are only available in Enterprise Plan.
9. Mobile Apps: The apps are decent — both iOS and Android versions feel responsive. Sync is generally reliable, which is good if you’re managing stuff on the go.
10. Marketplace: There’s a library of apps you can plug into your boards. Some are free, others cost extra.
11. Dashboards: Visual project overviews combining multiple boards, but limited in low tier plans.

Not everything's perfect, their automations cap out unless you pay more, and if you want serious admin controls, you're looking at Enterprise dollars.

Monday.com Pricing as of 2025

Free Plan

• Best for: Individuals or freelancers
• Price: $0 forever
• Includes: 3 boards, 2 team members, 1-week activity log, 500MB storage
• Limitations: No automations, integrations, time tracking, or advanced views

The Free plan: $0 forever sounds nice, right? But you get what you pay for. You can invite 2 team members max, create a few boards with basic views. And that’s about it. No automations. No time tracking. No calendar view (which is wild, because even Google Calendar is free).

It’s honestly good if you’re just testing the waters, like a solo freelancer or maybe a student group project. But for any real work? You’re going to feel boxed in pretty quick.

Also, you only get a 7-day activity log. So if you forget what you did two Mondays ago... Well, tough luck.

Basic Plan

• Best for: Small teams who want better structure but don’t need much automation
• Price: $9 per seat/month billed annually ($12 month-to-month)
• Includes: Unlimited viewers, unlimited docs, 5GB storage, 1-week activity log, shareable forms, mobile apps
• Limitations: No Timeline view, Calendar view, automations, or integrations

For $9 a month per seat (if you commit for a year), the Basic Plan opens things up a little. You can create unlimited boards and documents, which is helpful once you move beyond basic task lists. Storage jumps to 5GB, enough for most teams starting out. You also get shareable forms, which can be handy.
But, and it’s a big but, there’s still no Timeline or Calendar views, and no automations or integrations yet. So while it looks “unlimited” on paper, it feels pretty manual once you start working with it. It’s best for teams who are just trying to stay a little more sane without blowing a hole in their budget, but definitely not for teams that want to scale processes or automate stuff.

Standard Plan

• Best for: Teams needing basic project management features
• Price: $12/user/month (billed annually)
• Includes: Timeline, Calendar, Guest access, 250 Automations/month, 250 Integrations/month, 20GB storage, 6-month activity log, Dashboards (up to 5 boards)
• Limitations: Limited automations/integrations, no advanced analytics, limited dashboard depth

This is where monday.com actually starts feeling like  a project management platform. You finally unlock Timeline and Calendar views (which should really be basic features, but okay). Guest access is useful too if you’re collaborating with clients or freelancers.

Automations and integrations become available, but only up to 250 actions per month each, which sounds decent but can run out surprisingly fast if you’re automating repetitive workflows. It's great for growing teams juggling multiple projects, but if you're heavy into automations or pulling advanced reports, you'll hit a wall faster than you'd think. Also, dashboards can only pull data from up to 5 boards.

For most small to medium teams, the Standard Plan is where monday.com starts becoming truly useful, but growing teams might start feeling a few limitations here and there.

Pro Plan

• Best for: Fast-growing teams and scaling businesses needing more automation, reporting, and private boards
• Price: $19 per seat/month billed annually ($24 monthly billing)
• Includes: Private boards, time tracking, dependency columns, formula columns, Automations (25,000 actions/month), Integrations (25,000 actions/month), 100GB storage, 1-year activity log, Dashboards (up to 20 boards)
• Limitations: Limited scalability for massive organizations, dashboards limited across boards, learning curve for advanced features

If your workflows are starting to get tangled and you need real project management muscle, the Pro Plan starts to make a lot of sense. You get private boards, built-in time tracking, formulas, and dependencies, features that make it easier to manage complex projects without losing your mind.

Automations and integrations jump to 25,000 each per month, which will be more than enough for most businesses. Private boards are a sweet bonus if you’re working on sensitive stuff.

Still, dashboards are restricted, now to 20 boards, and there’s a bit of a learning curve if you really want to squeeze every drop of value out of all the features. The Pro plan is ideal for mid-sized teams, agencies, or product teams scaling operations who need strong tracking and reporting without fully diving into an enterprise setup.

Enterprise Plan

• Best for: Enterprises needing full control, security, and advanced scalability
• Price: Custom pricing (negotiated with sales team)
• Includes: Enterprise-grade security (SSO, HIPAA compliance), advanced reporting, enterprise workflows, audit logs, premium support, Workspaces, 5-year activity log, 1,000GB+ storage, Dashboards (up to 50 boards)
• Limitations: Expensive, overkill for smaller teams, custom-only pricing

Enterprise is exactly what it sounds like, a full-suite option for big companies that need top-tier security, compliance, scalability, and control. You get access to Workspaces, premium integrations, multi-board dashboards, HIPAA compliance, 5-year activity logs, and priority support. But none of this comes cheap, and is kept behind the “Contact Sales” wall.

It’s a solid fit for companies that manage thousands of users or highly sensitive information, but for most businesses, it’s like using a sledgehammer to hang a painting. Unless you know exactly what you need and have the budget, it’s probably more than necessary.

Monthly vs Yearly Billing

Now here’s a thing nobody talks about much. If you choose monthly billing, you’ll end up paying around 18% more than if you just pay for the whole year.
That’s a lot when you have, say, 20 users. You’re looking at $1,000+ extra every year for the same product.

So if you're serious about using Monday.com, just commit for the year. Or find a tool that gives you flexibility without burning your wallet (spoiler: Stackby does).

What Does This Mean for Users?

While Monday.com starts with a generous free plan, its real power is locked behind higher tiers. Small teams often find themselves upgrading early to access automations, views, and integrations, features that become essential for productivity.

For example:

• A marketing team needs Gantt views and automations → $12/user/month
• A project manager needs time tracking and workload → $19/user/month
• A startup needing admin control or SSO ends up needing the Enterprise plan

This scaling cost means budget-conscious teams are often stuck making tough choices - either cut back or start mixing different tools to cover the gaps. And if you’re growing fast? Then honestly, you either cough up Enterprise dollars or start bolting extra apps onto your Monday setup, and suddenly you’re juggling five different tools instead of one. It gets messy real fast.

Hidden Costs of Using Monday.com

Monday.com pricing can catch users off guard. Here’s why:

• Automations are limited even on paid plans (250–25,000/month). High-usage teams often need to buy add-ons or upgrade.
• Views like Gantt and Calendar are not available on the free plan.
• Time tracking is locked until Business plan.
• Advanced permissions, audit logs, and onboarding require Enterprise.
• Users often rely on external tools (e.g., Google Forms, Airtable, Trello) to bridge feature gaps.

Stackby, in contrast, offers many of these features in its mid-tier plans—without upselling or add-ons.

Stackby: A Powerful & Affordable Alternative

Now, let’s talk about Stackby for a second.

If you haven’t come across it yet, Stackby is kind of that tool you wish you knew about earlier, especially if you’ve ever felt boxed in by “template-based” or “one-size-fits-all” project management tools.

At its core, Stackby mixes the simplicity of spreadsheets with the power of databases.

So instead of wrestling with rigid structures or paying extra just to unlock basic features, you build exactly what you want, how you want it. No-code, super flexible, and honestly, pretty fun once you get the hang of it. Whether you’re managing marketing campaigns, sales pipelines, HR processes, real estate projects, production tracking, it kind of grows with you instead of forcing you to fit into a set mold.

Some cool things about Stackby that stand out:

• 1000+ templates you can grab and start in minutes.

• 100+ API connectors (and growing).
• 5000+ apps integration through Zapier, Pabbly, and Integrately.

• Real time tracking with the Time Tracker app.
• Powerful views like Calendar, Timeline, Gallery, Kanban, List, Grid and Custom Forms.

• Internal Automations (automate stuff inside your database without needing third-party apps).

• Consistent feature rollouts, seriously, there’s a new update almost every month.

What’s also nice is that Stackby doesn’t hide its best features behind higher payment walls.
You don’t have to keep upgrading plans just to do the basic things you need. And it has a mobile app too, Android and iOS, which works smoothly enough for most day-to-day updates on the go.

If you’re looking for something you can really own without needing a tech team or huge budgets... Stackby’s worth putting on your radar.

What Makes Stackby Different?

• Spreadsheet-like UI that feels instantly familiar
• Relational databases with lookup, rollups, and link rows
• Built-in API connectors to over 100+ services
• Unlimited stacks on Business and Enterprise plans
• Generous automation limits (even in lower tiers)
• Affordable pricing starting at $6/user/month

It’s simple, scalable, and built for teams who want more control without the complexity.

Monday.com vs Stackby: Pricing Comparison (Business Plan 2025/Monthly Billing)

Stackby delivers comparable power at lower cost and greater flexibility.

Monday.com vs Stackby: Key Features Comparison

Monday.com Pricing FAQs

Q. Is Monday.com free?
Yes, for up to 2 users, but with limited features.

Q. Does Monday.com offer discounts?
Yes, mostly for annual billing. Otherwise, it’s pretty rare.

Q. What’s the minimum monthly cost for a team of 10?
$120/month on the Standard Team plan when billed annually.

Q. Does Monday include automation in the Free plan?
No, automation starts with Standard Plan onwards.

Q. Can I use SSO or manage permissions without Enterprise?
No, those are Enterprise-only features.

Q. Are integrations unlimited?
No, they’re limited by tier (starting at 250 actions/month).

Stackby: Cost-Effective Yet Powerful Monday.com Alternative

Look, Monday.com is a strong platform. Slick interface, structured workflows, and pretty great for teams focused on project management or CRM. But once you start scaling or want more flexibility, the pricing tiers can feel… a little restrictive.

That’s where Stackby steps in. You get full project and task management, time tracking, internal automations, 1000+ pre-built templates, 5000+ app integrations, and still save big. It’s powerful, affordable, and doesn’t box you in as you grow.

Whether you're a startup, team lead, or operations manager, Stackby helps you build your own tools, your way, without needing a developer or a premium enterprise plan. Start for free today!