Best 14 HR Database Software for Recruitment Agency [Free+Paid] [2025]

Being an HR is all about struggling with data, documents, onboarding, recruitment, and much more. But now it's easy to do all these with HR Recruitment database software. From hiring to onboarding to performance management and payroll processing, everything can be managed perfectly with the software.

Rather than managing all this work manually, HRs can use recruitment database software to cut off their manual work and save time.

What is HR Database Software?

An HR database is a centralized system or software where businesses store and manage employee data. It includes details like personal information, job roles, attendance, performance, and compliance records. Modern HR database systems simplify workflows, reduce paperwork, and ensure seamless HR operations, making it essential for growing businesses.

Features to Look for in HR Database System

While choosing an HR database software you must look for certain features.

1. Employee Engagement

Choose a software that helps you update all the information related to employees. The software must have different columns for updating information such as employee name, contact number, photos, documents, and payroll. This will help you find any data easily whenever required.

2. Performance Review

The software must have sections for overall performance details so that it can be easily reviewed at the end of the month. The software must streamline the yearly review process to track the performance.

3. Payroll Processing

One of the most crucial aspects that HR needs to handle is payroll processing. Rather than managing it manually they can use the software and manage the data more efficiently. Therefore it is important to look for HR database software having features such as payroll processing and managing.

4. Recruitment & Onboarding

Software that handles all the data related to recruitment and onboarding is essential. Finding the right software that manages resumes, schedules, tracks the interviews, and candidate progress is all that an HR needs.

5. Time off Management

Along with all these features having one more that manages employee leaves is essential. Software that helps manage time and attendance features allows to view remaining time off helping managers to look at the schedules and approvals of leave.

Top 14 HR Recruitment Database Software

#1. Stackby - As a HR & Employee Database Management Software

Stackby offers more than 500+ pre-built database templates that can be used by any business for their work needs. Stackby offers user-friendly database templates that can be used to make your management process easy, and help in performance reviews and time-off tracking. With its intuitive interface and customizable features.

With Stackby’s mobile application, you can manage your work from anywhere and anytime. Isn’t it the best feature you can look for in software? The templates offer systematic processes for various HR activities, projects, and tasks within your organization. It helps ensure that everything is delivered on time and yet every resource is utilized efficiently.

Features

• Manage databases and automation in a no-code platform
• The platform allows users to create relational databases with a spreadsheet-style interface.
• Easily organize, build, and manage all your data on this flexible platform
• View your template in different views like grid, Kanban or calendar
• Create columns in different categories to suit your business needs.
• Give you options like aggregation and collaboration for easy access.

Pricing

• Free Forever Plan
• Personal Plan: $5 / Per Month / Per Seat
• Economy Plan: $9 / Per Month / Per Sear
• Business Plan: $18 / Per Month / Per Seat
• Enterprise: Contact for custom enterprise plans

#2. Deel - Employee Database Software for Global Workforce

Deel is a global workforce software helping companies to expand globally at unmatched speed, flexibility, and compliance. The software simplifies HR processes such as handling global payroll, client payments, and tax compliance.

It can be a game changer for all your HR needs. From onboarding to offboarding and everything else in between Deel helps you manage all things efficiently.

Features

• Consolidate all your HR operations in one place
• Drive team success with performance tools
• Get easy monthly insights into your employees
• Easily determine employee classification with Deel

Pricing

• Deel HR: Free up to 200 people
• Contractors: $49/month
• Global Payroll: Get custom quote
• Immigration: Get custom quote
• EOR: $599/month

#3. Breezy - Software for your Recruitment Process

As an HR the most difficult task is to recruit. The software makes the recruitment process easier and improves your candidate searching experience. The interface helps you manage job postings, reach high-quality candidates, and easily collaborate with hiring teams. The software helps you focus on hiring rather than focusing on any repetitive tasks.

With the help of Breezy, you can turn great candidates into employees and don’t need to manually search for employees. The software even has a mobile application that helps you access everything in one place. It has all the integrations that you need.

Features

• Find and hire employees easily
• Advertise and attract the candidates for your recruitment
• Customize simple and engaging career sites for your company
• Focus on hiring and reducing repetitive task

Pricing

• Free Forever
• Startup: $83/month
• Growth: $129/month
• Business: $249/month

#4. Kallidus - HR Software for Customization

HRs can find and develop top talents for their business needs at Kallidus. You can develop high-performing teams. Automate all your HR processes with customizable software to connect with people, data, and tools from onboarding to offboarding and other efficient processes.

Forget manual tasks and clunky processes related to employees and try Kallidus to improve compliance and standardize your communication that is designed for scaling businesses.

Features

• Supports the entire employee lifecycle from recruiting to upskilling
• Modernize your recruitment process to attract top talent
• Automate all your existing workflows
• Standardize your communication

Pricing

• Customize your  pricing

#5. Trinet - HR Software for Employee Onboarding

Trinet provides an HR solution for your business. It even helps you get all the HR support that your business needs for a streamlined workflow. It elevates all the business needs required at the time of onboarding employees. This cloud-based software best works as an HR service for small and medium-sized businesses.

It helps streamline payroll management, and benefits administration, tracks time and attendance, and helps manage various HR tasks efficiently.

Features

• Optimize HR process with ease
• Create an excellent employee culture with Trinet
• Stay compliance with all the works such as payroll, attendance, and more
• Smooth employee onboarding and recruitment process

Pricing

• Essentials: $10 monthly or $8 annual
• Growth: $20/monthly or $16 annual
• Zen: $33/monthly or $27 annual

#6. BambooHR : Complete HR Database Software

BambooHR is a leading cloud-based HR database software designed for small and medium-sized businesses to streamline HR operations. It offers an intuitive platform for managing employee database, tracking performance, and automating hiring processes.

Features:

• Centralized employee database.
• Time tracking and leave management.
• Performance management tools.
• Applicant tracking system (ATS).

Pricing :

• You Need to Fill the form from pricing page from BambooHR. They will give you price quotation based on your total employees.
• No Free Trails

#7. Factorial - Best HR Database System

Factorial is an all-in-one HR database system for small and medium size companies/businesses. You can streamline your HR workflows with features like time tracking, performance reviews, and payroll integrations. Factorial’s user-friendly platform helps businesses automate repetitive tasks, improve employee management, and focus on growth.

Features:

• Employee time tracking and attendance.
• Customizable performance reviews.
• Document management.
• Payroll integrations.

Pricing:

• Starts at $4.50 per user/month
• No Free Trails
• They will give Quotation based on your total employee & business basis.

#8. Zoho People : Cloud Based HRM Software

Zoho People is a versatile HR software solution designed for businesses of all sizes, combining HR functions with Zoho’s suite of business tools.

Features:

• Onboarding and offboarding management.
• Employee self-service portals.
• Timesheets and attendance tracking.
• Performance appraisals.

Pricing:

• For Essential Users Price : $0.83/per employee/per month
• For Professional Users Price : $1.66/per employee/per month
• For Premium User Price : $2.5/per employee/per month
• For Enterprise User Price : $4.16/per employee/per month
• For People Plus User Price : $6.20/per employee/per month
• 30 Days Free Trial available

#9. Sage HR : UK Based HRM Software

Sage HR is a flexible HR management system catering to small and medium enterprises, focused on boosting productivity.

Features:

• Shift scheduling and leave management.
• Employee recognition tools.
• Talent acquisition and recruitment.
• Detailed reporting and analytics.

Pricing:

• 30 Days Free trial available
• Starts at $4.40 per employee/month.
• You can add additional features via paying additional money based on your requirement.

#10. Rippling : Best HR Database System

Rippling is an all-in-one HR database system offering HR, IT, and finance solutions under a single platform.

Features:

• Payroll and compliance automation.
• Benefits administration.
• Seamless app integrations.
• Global workforce management.

Pricing:

• Starts from $8/per employee/month
• Custom Quote for pricing

#11. Lattice : Best Example for HRIS Software

Lattice focuses on employee engagement and performance management, helping companies foster better workplace environments.

Features:

• Goal setting and OKRs.
• Real-time feedback and 1:1s.
• Engagement surveys.
• Advanced analytics.

Pricing:

• Talent Management Pricing at $11/per employee/month
• HRIS Pricing at $5/per employee/month
• Add-Ons Pricing different based on feature selection
• No Free Trail

#12. Workday : HR Management Software For Small Business

Workday is a comprehensive HR management software for small business to large organizations but also scalable for growing startups.

Features:

• Workforce planning and analytics.
• Recruiting and onboarding.
• Payroll and benefits.
• Learning and development.

Pricing:

Custom pricing based on requirements.

#13. Rise : Best HR Management Software

Rise is an intuitive HR management software designed for small businesses, offering simplified solutions for HR, payroll, and benefits.

Features:

• Automated payroll processing.
• Employee performance tracking.
• Self-service tools for employees.
• Compliance management.

Pricing:

• Basic Price starts from $8/per employee/month
• For additional features contact to sales
• No Free Trial

#14. BrightHR : Best HR Software for Small Companies

BrightHR is a modern HR software focused on small companies, offering straightforward solutions to everyday HR tasks.

Features:

• Absence and holiday tracking.
• Shift and rota planning.
• Document storage and sharing.
• HR compliance tools.

Pricing:

Contact to sales for pricing details

FAQs : To Select Best HR Database Management Software

Conclusion - Choosing Free HR Database Software for Your Team Management

Choosing free HR database software can make your workflow easier and more efficient. Stackby is an ideal solution for HR departments as it allows easy tracking and management suitable for all business sizes. Stackby’s automation feature saves HR professionals time and effort by automating repetitive tasks. It offers a wide variety of pre-built templates that fulfill not only HR needs but also other business requirements.

Streamline your HR processes with Stackby.

Sign up on Stackby for free.