Are you still using a spreadsheet instead of a simple applicant tracking template for managing the recruitment process? It is time to make the switch! Using spreadsheets for applicant tracking results in redundant data, manual data handling, higher chances of errors, and a lot of chaos. An applicant tracker, on the other hand, can make things smoother for your whole team.
Stackby’s applicant tracking template provides you with a database for managing applicant data. You can connect this template with an applicant tracking form and automatically collect and organize data.
What is an Applicant Tracking System?
Companies today consider multiple different candidates for a position. So, they need a system to manage and track the data related to these candidates. Moreover, if they are hiring for different positions, they will have to keep a track of every candidate applying for every open position.
A simple applicant tracking system helps you manage the applicant data such as their resumes, interview details, rankings, personal details, and so on in a streamlined manner. This not only organizes the hiring process but also makes the process much easier, simpler, and faster.
Overview of Stackby’s ATS Template
To help HR professionals manage the applicant tracking, we have created a simple applicant tracking template that stores and manages all the data about the applicants.
1. Manage Applicant Data and Interviewer Details Together
Add details of applicants like their name, resume, interview notes, contact, etc. all in one place. C??heck how many candidates are being interviewed by each interviewer, on which date they conducted the interviews, and what is the status of the interviews. You can find who is interviewing which candidate easily.
2. Find The Status of Open Job Profiles
Store all the details about the open job profiles in your organization and track which interviewer is responsible for which job profile. You can also find how many applicants have currently applied for a specific position.
3. Collect applicant data automatically using Applicant Tracking Form
Our Candidate Tracking Template includes an Applicant Tracking Form that you can send to the candidates to gather their basic information that is to be filled in the Applicants table. Once a candidate submits the form, it will create a row in the Applicants table automatically and add all the data in the respective columns. This way, you do not need to add data manually in the applicant tracking log template. This reduces the chances of human errors.
4. Filter applicants by Status/ Scores
Our ATS Template also includes a Kanban View of candidates based on their Status (hired, rejected, 1st round passed, kept on back-burner, etc). This can help HR to visualize how many candidates have been rejected/accepted, etc.
It also includes a Kanban View where you can filter out candidates based on the scores that their interviewers gave to them. This can help in deciding which candidates are to be selected and which are to be rejected.
5. Stay on top of your recruitment schedule with Interview Calendar
Our Applicant Tracking Template includes an Interview Calendar that will provide you with an overview of interviews lined up for the week/month/day.
Who Can Use an Applicant Tracker Template?
Our simple applicant tracking template can be used by the Human Resources department, HR Managers, Staffing Coordinators, Staffing Specialists, HR Assistants, HR Administrators, Entrepreneurs, Small business owners, etc.
Why Do We Need ATS Templates?
In today’s fast-moving world, companies use an applicant tracking system to identify, evaluate and hire the best employees for themselves. Those who still hold back from adopting this system usually fall short of achieving their desired results.
An effective recruitment process is said to be in place when the company can engage with the top talent and hire the best. Digitizing and managing the information of all the candidates in a specific platform in the initial stages of the screening is one of the many things that an applicant tracker system does in no time.
Here are some of the advantages of using a simple candidate application tracking system:
1. Reduces time to hire.
The job application tracker spreadsheet will increase the speed of your selection process, as it reduces the time you would have to spend on administrative tasks. Manually managing the listing and bookkeeping takes an ample amount of time.
2. Improves hiring quality.
The quality of hiring becomes better after using a simple applicant tracker template. For instance, automated matching of the specific skills and requirements would only allow the best candidates to compete.
3. Speeds up the recruitment cycle.
Having all the information and credentials in front of the recruiter will make his work easier tenfold. Since the information is properly organized in one space, Excel spreadsheet templates for tracking make the recruitment process faster.
4. Provides better screening.
It is often a tiring task for the recruiter if he or she does everything manually, and can be quite overwhelming. This can be solved easily as the job application tracker spreadsheet does the automated screening of applications by using various algorithms.
How to Customize Stackby’s Applicant Tracking Software for Your Business?
Once you copy this simple applicant tracking template to your Stackby Workspace, you can:
- Add/ update the tables given in the template. Start with finalizing the columns you need to track the Applicant information and then update the applicant tracking form.
- Enter the details of the interviewers and create an interview schedule.
- Add the details of the open profiles in your organization.
- Find out which interviewer is conducting interviews for which job profile and more!
Find your new, perfect employee with Stackby’s ATS
Hiring candidates and growing your company/business can be an exciting job. Do not make it cumbersome by depending on spreadsheets. Use our applicant tracking system template and find the best employees who suit your organization’s ethics and work culture.
Check out this step-by-step video on for your company.
Find more templates on HR and Recruiting on Stackby:
- Employee Onboarding Template
- Employee Training Plan Template
- Recruiting Pipeline Template
- HR Knowledge Base Template
- Agency Talent Management Template