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Creative Templates

Film Production Planning Templates

Film Production Planning

“To make a film is easy; to make a good film is war. To make a particularly good film is a miracle." - Alejandro González Iñárritu (Film Director). 

With Stackby’s Film Production Template, you can live your very own miracle!

The idea originates in the most obscure places, be it a train ride back home or a lazy Sunday afternoon. A story begins to take shape in your head, and a script is formed. You choose your cast, assemble your crew, and the production of the film starts.

However, it is not that simple a process. The film is one of the most beautiful and visually engaging mediums of narrating a story. But viewers often cannot perceive the amount of planning and coordination required to produce a single film. Starting from the development, to budgeting to the distribution, film production is carried out in various stages.

Defining everyone involved in the production process, setting deadlines, allotting resources, and promoting seamless communication is the cornerstone of an efficient production process. Whether it involves assembling the cast and crew, arranging for requisite equipment, or editing a film, you will need a tool to keep track of every little detail continuously.

The nature of work involves a wide range of people engaged in different kinds of work with the aim to produce a film that viewers will enjoy and appreciate. Since Each stage varies in length, a lot of times different templates are used for different processes. For example, a film budget template is one of the most used templates while planning a film’s budget and financial requirements.

That is why we’re here! Stackby’s Film Production Planning Template will help you do just that!

Plan your entire film production process on a single platform with our Film Production Planning Template. From scheduling shoots to filling communication gaps, this all-in-one template is tailor-made to suit your production needs and ensure an obstacle-free film making process. Using the filmmaker templates or Film Production Planning Template, you will be able to:

  • Define the responsibilities of your crew members.
  • Store the communication details of all the members in one place.
  • Set scenes, assign scene ID, and add scene notes to ensure that every detail meets your level of satisfaction.
  • Schedule each scene and track the status of the same (Done/ Not Done)
  • Track the cast working on each scene.
  • Record the duration and set up each shot.
  • Schedule each shot separately and track the number of retakes already done.
  • Keep track of which crew has been assigned to each scene.
  • Keep track of who has been cast in which role and store all the cast members’ headshots.
  • Update the details as and when required from a single platform.

Planning and executing your film production process has never been so easy! Track your production planning in real-time with Stackby’s Film Production Planning Template! If you're looking to manage your film production cashflow, check out this template as well.  

Film Production Cashflow Templates

Film Production Cashflow

Budgeting is one of the most crucial aspects of any film production process. If the financial resources are not allocated and managed correctly, the entire film production process can come to a screeching halt. Stackby’s Film Production Cash Flow Template will help you avoid just that.

Film making, in simple terms, can be reduced to five simple stages:

  1. Development: This stage lays the groundwork for the process, and the preliminary budget and tentative dates are finalized.
  2. Pre-Production: Schedules are further amended, actors are cast, and budgets are adjusted in this stage.
  3. Production: During this stage, your ideas turn into reality, and most of the budget is utilized.
  4. Post-Production: The recorded footage is edited and takes its final form in this stage.
  5. Distribution: This final stage of the process is where you get the returns for the investments you made throughout the process. A good marketing strategy is key to the success of this stage.

Each stage of the entire process has its budget, depending on the nature of the work. Maintaining meticulous records of each payment made and ensuring that your expenses don’t cross the budget allocated can prove to be exhausting and tedious. However, it is an essential and inevitable aspect of filmmaking.

A cash flow template will allow you to keep track of your film production process’s day-to-day expenses in a structured manner in real-time.

With Stackby’s Film Production Cash Flow Template, you can record all your data on a single interface for easy and direct access. So, the question arises. Why should you choose our product for maintaining your cashflow records? Here’s why.

Stackby’s Film Production Cash Flow Template will keep track of every detail starting from the development stage to the release and distribution of your film. Using this cash flow template, you can:

  • Maintain details of each kind of expense for every stage (Daily/ Hourly expense).
  • Record the account to which each expense has been charged (Talent/ Production/ Location/ Editorial etc.).
  • Distribute the expense between the prep, shoot and wrap processes and calculate the total cost incurred.
  • Compare and contrast the estimated final cost with the budget allocated to calculate the variance. This will help you understand if you’ve crossed the assigned budget for that stage and task.
  • Keep detailed records of purchase order logs.
  • Record the payee, date, description of purchase order logs.
  • Keep track of the status of each PO log (Paid/ Not Paid).

This is just a brief overview of how you can use our Film Production Cash Flow Template to accomplish your objective and work within your budget. Access the template from our website and use it yourself for a better understanding!

Maintaining the production cash flow will now be a walk in the park with Stackby’s Film Production Cash Flow Template! If you're also doing production planning, check out our Film Production Planning Template as well.  

Gallery Asset Management Templates

Gallery Asset Management

Art speaks where words are unable to explain. Art can be one person’s occupation, another person’s hobby, and it is a form of therapy for some.

Setting up and maintaining a gallery allows you to display the artwork in an aesthetically pleasing manner to attract potentially interested buyers and individuals with a genuine appreciation for art.

Whether you own a small enterprise or a well-established gallery, managing and running require a broad spectrum of knowledge and skills. You need to keep track of all the artwork bought and sold and the artists you have collaborated with. From maintaining inventory, day to day administration to developing relations with talented artists, as a manager of an art gallery, you are responsible for ensuring its financial stability and artistic development.  

Managing the gallery, communicating with artists, and engaging with potential art collectors requires a lot of hard work, patience, a keen eye, and attention to detail. To simplify your job and assist you in managing your gallery, Stackby has launched its very own Gallery Asset Management Template!

Using our Gallery Asset Management Template, you can create and regularly update your database of information on your artwork, artists, and business contacts. You can also track the artwork that you have lent to shows and exhibitions with great ease! The Gallery Asset Management Template will enable you to:

  • View all the art pieces in your collection on a single interface.
  • Store the current prices of each piece.
  • Record the artists who have contributed pieces to the gallery.
  • Store the artist’s photograph and a description of each artist to understand their artwork better.
  • Make notes on each piece from the collection to keep track of any work that needs to be done.
  • Track the starting price of each artist’s work to estimate the price range of their pieces.
  • Store the names of the business contacts who are interested in the pieces from your gallery.
  • Record the contact details and address of each business contact to ensure smooth communication.
  • Keep track of which category each contact belongs to (Interior Designer/ Collector/ Investor).
  • Record the shows and exhibitions where the artwork from your gallery is on display.
  • Store the contract agreement, contract start, end date, and current location of each show and exhibition.

Stackby’s Gallery Asset Management Template allows you to store and continuously update extensive details about your gallery in real-time on one platform with a single click of a button. Apply our template to reduce your effort and increase your efficiency overnight! You don’t need to take our word for it. Use it yourself and notice the difference!

Get Stackby’s Gallery Asset Management Template now and manage your gallery without any hassle!