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Digital Asset Management Template

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Digital Asset Management Template
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Do your team members often complain about misplaced audio files or videos? Do you often waste a lot of time searching for the presentation you created last month? Are you completely utilizing the assets created by your creative team?

A digital asset management tool helps you implement digital assets more efficiently throughout your organization. It allows you to store, share, manipulate, and analyze all the digital assets from a centralized location. You can share this digital asset management tool with your team for their convenience. Stackby's digital asset management template allows you to store all your digital assets in one place and enables you to access them across all your devices.

What is Included in Stackby's Digital Asset Inventory Template

Our template includes three different tables that help you manage all your assets in one place – Assets, Project, Topics.

Manage all assets in one place

Whether you want to track a video, audio file or a picture, you can easily maintain the details of every digital asset using our digital asset management template. For those working with audio content specifically, our audio database template provides specialized features for organizing sound files. Add details of who created the asset, when was the asset last updated, and more.

Find which project is using which asset

Find how many assets are being currently used in a project that is currently being executed in your organization and ensure that all assets are being utilized. For comprehensive project oversight, consider using our project resource management template alongside your asset tracking.

Classify assets based on different topics

You can make asset management much simpler by categorizing your digital assets into different topics such as health, education, advertisements, tutorials and so on. This organizational approach works similarly to our content operations template for managing content workflows.

View All Assets in Asset Gallery

Check out the gallery view in the IT asset management template and visualize all the assets created by your team. This makes selecting and finding assets much easier! For teams managing physical equipment alongside digital assets, our equipment inventory template offers similar visual organization features.

Watch: Gallery view databases in Stackby

Store Assets Automatically with Stackby Forms

The digital asset inventory template also comes with an Asset Submission Form that allows you to store assets and their corresponding information automatically to the Assets table of the template.

All you have to do is share this form with your team and once they are done with creating the asset, they can add it to the asset management system by submitting this form. Teams looking for broader asset management capabilities should explore our asset tracker for comprehensive asset monitoring.

Know more: How to use Stackby Forms? 

Who can Use the Asset Management Template?

People in marketing and advertising, academic institutions, publishing houses, sports and media personnel, the government, and retailers can use this digital asset management template for a clearer picture of their digital assets and use it to improve their efficiency. Marketing teams can enhance their workflow by integrating this with our content marketing management system. Even students can customize this template to manage their academic assets related to different subjects.

What are the Benefits of Digital Asset Management?

Streamline creation of assets: You have to just create the asset once and then you can make necessary changes in it whenever required. You can also distribute the asset within your team or to your clients.

Automated asset management: You can send notification about updates in an asset or set reminders about deadlines as per your requirements.

Ensure consistency: You can ensure that all the assets created by your brand follow a similar pattern such as a similar color scheme, similar voice, tone, etc. Brand consistency can be further maintained using our brand asset management template for comprehensive brand guidelines tracking.

Reduce file search time: You do not have to waste time searching that file on your computer. Stackby provides a centralized repository for all your assets.

Start Using Digital Asset Management Plan Templates Today!

Copy this template to your Workspace and start using it instantly.

  • Upload PDFs, text documents, images, videos, and other assets
  • Add collaborators for every asset
  • Add project details for every asset
  • Categorize your assets into different topics
  • Share your asset management and tracking system with your team/clients

For creative professionals working in film and media, our indie film production template offers specialized asset management for video projects.

Learn: How to share a Stack/ View with your team members 

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