Introducing: Timeline View

Time is at the core of every successful organization. Whether you’re tracking team progress, managing deadlines, or planning future initiatives, keeping everything aligned is key.

Stackby’s new Timeline View helps teams bring order to their time-sensitive data, offering a structured yet flexible way to oversee schedules, tasks, deadlines and projects without the chaos of spreadsheets.

What is Timeline View?

Imagine having a colorful, dynamic way to track everything that matters to your team or organization, without feeling overwhelmed. Stackby’s Timeline View allows you to organize and display your tasks, projects, or any time-dependent data along a structured timeline that follows a clear chronological sequence.

Whether you’re managing a product launch, planning a content calendar, scheduling events, or overseeing multiple campaigns, the Timeline View offers an intuitive way to organize your workflow and see the bigger picture at a glance.

Key Features of Timeline View

1. Time-Based Task Organization

Instead of a cluttered list, Timeline View arranges them along a horizontal axis based on their start and end dates, giving you a clear picture of what’s happening when.

2. Customizable Time Ranges

Choose from different time scales: days, weeks, months, or even years, to match the scope of your project. This flexibility makes it suitable for both short-term task management and long-term strategic planning.

3. Drag-and-Drop Rescheduling

Easily modify task durations by dragging and dropping items along the timeline. This dynamic functionality allows for quick adjustments to deadlines without manually updating each entry. Any changes made to a record are reflected across all relevant views, keeping everything in sync.

4. Task Dependencies (Coming soon)

Visualize and link dependent tasks to ensure seamless execution. If one task shifts, related tasks can automatically adjust, preventing bottlenecks and delays.

5. Color-Coding & Grouping Categorization

Assign colors to different task categories, making it easier to distinguish between projects, departments, or priority levels at a glance.  Additionally, group tasks by team, project, or department to make your view even more structured and insightful.

Benefits of Using Timeline View

• Improved Project Visibility: See your entire project lifecycle in a single, easy-to-visualizeread format.
• Better Resource Allocation: Identify potential scheduling conflicts in advance and ensure tasks, workloads, and resources are distributed efficiently across your team.
• Enhanced Team Collaboration: Keep everyone on the same page with real-time updates and shared timelines.
• Increased Productivity: Reduce time spent on manual updates with an interactive and automated scheduling system.
• Holistic Time Management: Instantly identify overlaps, gaps, or conflicts in scheduling, helping teams plan more effectively.
• Clearer Reporting & Forecasting: Easily analyze past performance and predict future timelines based on historical data.
• Seamless Workflow Tracking:  Whether you're mapping out long-term roadmaps, tracking key milestones, or setting strategic goals, the Timeline View helps you visualize progress and stay aligned with your objectives.

Use Cases for Timeline View

The Timeline View is designed to cater to organizations and teams across industries, helping them streamline operations, enhance collaboration, and optimize workflows. Here are a few examples of how different industries can benefit from it:

1. Marketing Teams: Plan content calendars, campaign schedules, and promotional activities.
2. Project Management: Track project phases, sprints, and deliverables efficiently.
3. HR & Recruitment:  Manage hiring pipelines, schedule interviews, training programs, and onboarding processes.
4. Event Planning: Coordinate event timelines, speaker sessions, and logistics seamlessly.
5. Product Development: Track feature releases, sprint cycles, and development milestones.
6. Manufacturing & Supply Chain: Schedule production runs, shipments, and inventory restocking.
7. Healthcare & Patient Management: Track patient appointments, treatment plans, and staff rotations.

How to Get Started with Timeline View

1. Choose from a pre-built template or create a Stack in Stackby.
2. Ensure you have date fields set up for record start and end dates.
3. Go to the View section, select 'Timeline View', and adjust the time scale (days, weeks, or months) as needed.
4. Drag and drop tasks to adjust schedules, categorize by team, and apply color coding for better organization.
5. Group items based on categories like team members, status, project type, or priority to customize your view.
6. Share your view with your team and start managing your timelines effortlessly.

Final Thoughts

Time is a limited resource, and managing it efficiently can make all the difference in how smoothly things run. The new Timeline View in Stackby isn’t just another feature, it’s a powerful tool for teams that rely on clear scheduling and structured workflows.

Whether you're managing daily tasks or long-term projects, this view helps you stay on track, avoid bottlenecks, and work more efficiently. Try it out today and bring more structure to your work!

Please note: Timeline Views are available on Business and Business Plus plans. But you can try it out on the 14-days free trial.