Global content production agency streamlines operations, cut costs by 50%
Alana Production, a global video agency, replaced fragmented tools with Stackby’s unified workspace—boosting productivity by 30%, cutting costs by 50%, and streamlining operations for luxury campaign management.
What did Alana achieve with Stackby
+30%
Increase in Productivity
+50%
Cost Reduction
100%
Centralized Data
Challenges
Alana Production struggled with fragmented tools, manual data tracking, and poor collaboration, slowing down their luxury campaign workflows.
Solution
They adopted Stackby’s unified, no-code workspace to centralize cast, crew, equipment, and client data, streamlining campaign management.
Results
Achieved a 30% boost in productivity, improved team collaboration, and consolidated operations—delivering projects faster and more efficiently.
Global content production agency for retail luxury brands
Alana Production is a leading video production agency based in Spain. They specialize in creating high-end campaigns for luxury retail clients. Known for producing premium-quality visual content, their complex workflows often involved handling data from various departments like casting, crew management, equipment tracking, and campaign execution. However, their tools were fragmented, which slowed down their processes and caused inefficiencies with duplicated work.
The team at Alana Production realized that to sustain their reputation and make their workflow management better, they needed a more streamlined and collaborative solution. That’s when they turned to Stackby.
The Problem: Data was everywhere
Overseeing large-scale video production projects for luxury clients brings its own set of challenges when data is scattered across many tools. Alana Production ran into several pain points:
- Fragmented Data Management: Alana Production stored cast, crew, equipment, and client information in separate systems which forced their staff to spend a lot of time manually tracking everything.
- Lack of Collaboration: Without a centralized workspace, teams, vendors, and crew members found it difficult to stay aligned
- Time-Consuming Processes: Campaign management was slowed by inefficient workflows, risking delays in delivering high-profile projects.
- Scalability Issues: Existing tools were unable to adapt to the growing complexity of their projects as they expanded their client base.
These issues not only hindered productivity but also meant risking their ability to deliver the exceptional quality clients expected from Alana Production.
Implementing Stackby revolutionized how we manage our agency operations. The ability to centralize our operations while maintaining such a high level of customization has allowed us to deliver better results, faster. We're able to onboard our clients faster and manage our vendor operations at scale across multiple locations while cutting our costs by 50%.
Napo Suerez,
Project Head, Alana Production
The Solution: Centralized Content & Vendor Operations
Alana Production partnered with Stackby to integrate a highly customizable, unified workspace to centralize their data and workflows. Here’s how the solution improved their operations:
Centralized Data Management
Stackby offered a single platform where Alana could organize every aspect of their production process, including cast and crew databases, client details, and equipment inventory.
Customizable Dashboards
The team leveraged Stackby’s no-code database features to create dashboards tailored to their needs. They visualized project timelines, tracked campaign progress, and managed data in real-time.
Seamless Collaboration
With everyone working on the same platform, communication improved drastically. Teams, vendors, and crew members accessed updated data effortlessly, ensuring alignment throughout the production process.
Improved Campaign Workflow
Alana Production utilized Stackby for managing video production and campaign activities. They created specific templates within the platform for each stage of production, from pre-production planning to final delivery. This reduced manual errors and expedited critical tasks.
Vendor and Team Management
Stackby made it easier to keep all stakeholders on the same page. Vendor contracts, team schedules, and responsibilities could be managed seamlessly in one place.
Results: 30% productivity increase in delivery teams
The impact of implementing Stackby was immediate and measurable. Alana Production achieved the following results:
30% Increase in Productivity: Campaign management and execution times were significantly reduced, enabling faster project turnarounds for high-profile clients.
Enhanced Collaboration: Teams, vendors, and crew members could now work cohesively, leading to better alignment and fewer misunderstandings.
Consolidated Data Management: With all their data unified, Alana experienced improved workflow efficiency and eliminated data silos.
Continuing the Momentum with Stackby
With Stackby’s robust platform, Alana Production successfully addressed their challenges and elevated their operations, staying ahead in a highly competitive industry. By centralizing data, improving collaboration, and streamlining workflows, they freed up valuable time and resources to focus on what they do best: delivering stunning video campaigns for luxury retail brands.
This partnership highlights the immense potential of Stackby for creative agencies looking to enhance their productivity and scale with efficiency.
Does your team face similar challenges?, Try Stackby for free today.
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