Rockwell Simplifies Commercial Real Estate Management with Stackby
Rockwell Commercial Real Estate, a trusted Ontario-based brokerage firm, moved away from clunky spreadsheets and fragmented tools by adopting Stackby. In just months, there was a 95% jump in data accuracy, 15+ hours were saved weekly per team, and deals were closing 30% quicker.
What did Rockwell achieve with Stackby
90%
Boost in Data Accuracy
15+
Hours Saved Weekly per Team
30%
Faster Deal Closures
Challenges
Managing deals, leases, and property records across Excel sheets and siloed CRMs was slowing Rockwell down. Teams were spending hours on manual updates, missing deadlines, and struggling with limited visibility across departments.
Solution
Stackby gave Rockwell a custom-built platform to centralize all their workflows from property listings to lease renewals. With automated alerts, role-based dashboards, and real-time tracking, the team finally had everything they needed in one place.
Results
Rockwell saved over 15 hours per team each week, boosted data accuracy by 95%, and closed deals 30% faster all while onboarding new agents twice as quickly.
How Rockwell CRE Is Modernizing a 40-Year Legacy
Rockwell Commercial Real Estate has been delivering exceptional brokerage services in Ontario, leveraging its expertise and century-long regional relationships. Despite their proven reputation, Rockwell faced barriers to scaling operations due to manual, scattered processes in property management. To maintain their position as industry leaders, they turned to Stackby for a modern, tailored solution.
The Problem: Roadblocks that slowed down firm's progress
Managing property, lease, and deal data through spreadsheets and a rigid real estate CRM system disrupted Rockwell's workflow. Their challenges included:
- Inefficiency and Errors: Every week hours were wasted on manual data entry, email follow-ups, and reconciling inconsistencies across departments.
- Visibility Issues: Teams did not have real-time insights into transactions, property statuses, and lease timelines, which made strategic decision-making difficult.
- Siloed Collaboration: Departments such as sales, leasing, and finance worked in silos, which lead to delays, miscommunications, and missed renewals.
- Onboarding Bottlenecks: Without standardized processes, new team members were struggling to adapt.
- Manual Tracking: Lease contracts, deal pipelines, and property updates were managed manually, which was consuming valuable time and increased the risk of errors.
Rockwell needed a centralized, automated solution to standardize their workflows and eliminate inefficiencies.
Before Stackby, we were juggling property data across Excel sheets, emails, and endless threads. It was chaotic. Since moving to Stackby, our entire deal pipeline is centralized, automated, and visible to everyone—from leasing to legal. We’ve cut down manual work by over 60%, closed deals faster, and finally have real-time insights at our fingertips. It’s become our operations command center!
Mack Galloway,
Marketing & Research, Rockwell CRE
The Solution: Stackby became their deal pipeline powerhouse
Stackby provided Rockwell with a flexible, no-code platform that transformed their operations. Key features implemented included:
- Centralized Workspaces
All property, lease, and deal data migrated into one live, collaborative database, accessible to all stakeholders.
- Customizable Templates
Bespoke templates for deal pipelines, lease tracking, agent management, and property listings ensured that workflows aligned perfectly with Rockwell's unique needs.
- Automation & Alerts
Automated reminders for renewals, follow-ups, and approvals reduced human error and kept timelines on track.
- Seamless Integration
Integrated with Google Drive, DocuSign, and CRM tools to consolidate operations into a single hub.
- Role-Based Access
Team-specific dashboards ensured employees accessed only the information they needed while improving collaboration by 70%.
- Real-Time Updates
Enabled instant status tracking with automatic notifications, leading to faster decisions and fewer delays.
- Adaptability Without IT Intervention
Easily adjusted workflows to support new processes such as due diligence or client onboarding without the need for additional IT support.
Results: Smarter work, faster closures with Stackby
By implementing Stackby, Rockwell quickly achieved measurable improvements, redefining their operational efficiency:
- 15+ Hours Saved Weekly: Teams freed up valuable time by eliminating manual data entry and redundant email chains.
- 30% Faster Deal Closures: Streamlined deal pipelines enabled quicker transactions and responses.
- 100% Centralized Data: All property and lease information now resides in a single source of truth.
- 90% Fewer Missed Follow-Ups: Automated alerts drastically reduced missed renewals and deadlines.
- Improved Collaboration Across Teams (70%): Shared views and dashboards broke down silos, enabling seamless communication.
- 60% of Recurring Tasks Automated: Processes like due diligence checklists and client onboarding are now automated, saving additional time.
- 95% Boost in Data Accuracy: Reduced errors in contracts, leases, and contact records improved reliability.
- 50% Faster Onboarding: Standardized workflows meant new employees adapted to systems in half the time.
Stackby helped Rockwell CRE turn complexity into clarity
By partnering with Stackby, Rockwell Commercial Real Estate achieved unprecedented efficiency, improving their ability to scale in a competitive market. The seamless integration of tools, automation of workflows, and centralized data management have positioned them for continued growth and streamlined operations.
Stackby’s customizable no-code platform ensured Rockwell’s workflows were optimized without unnecessary IT involvement, enabling them to focus more on closing deals and delighting clients.
Join the growing list of enterprises revolutionizing their workflows with Stackby. Try Stackby for free!
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