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Free Database templates for all your workflows

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Silent Auction Bid Sheet Template

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Silent Auction Bid Sheet Template

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Our Silent Auction Bid Sheet template streamlines the process of managing bids and auction items. With easy tracking and clear organization, you can ensure successful auctions with minimal hassle.

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Template showing vendor ratings, performance metrics, and evaluation criteria Templates

Vendor Assessment Template

The Vendor Assessment Template is a powerful and customizable solution designed for procurement teams, supply chain managers, and business owners to effectively evaluate and manage vendor performance. Whether you're working with long-term suppliers or assessing new potential vendors, this template gives you a structured framework to compare key metrics and make data-driven decisions. With fields covering product/service quality, delivery timelines, pricing, compliance, and communication efficiency, this template helps standardize your evaluation process and bring clarity to vendor management. Built on Stackby, this template can be customized, automated, and linked across teams and functions. Key Tables and Fields 1. Vendors Table This table stores all primary information about your vendors. Each vendor is listed with contact and business details, providing a centralized directory. Vendor Name Vendor Category  Point of Contact Email Phone Company Website Years in Business Location Status  2. Assessment Criteria Table Use this table to define and weigh the factors on which vendors will be assessed. Criteria Name  Weight (%) Assessment Type  Scoring Scale  Notes 3. Vendor Evaluations Table This table is where actual assessments take place. You can link each evaluation to a vendor and fill out ratings for each predefined criterion. Evaluation Date Evaluator Name Linked Vendor Linked Criteria Score Given Comments Total Score Overall Rating  4. Performance Summary Table Auto-calculate and compare total scores, averages, and ranks across vendors. Use this view to determine top performers or flag underperformers. Vendor Average Score Number of Evaluations Rank Recommendation   Key Features Customizable Evaluation Metrics: Tailor criteria to match your industry and internal priorities. Linked Tables: Keep your data interconnected — each evaluation automatically ties back to the vendor and assessment criteria. Auto-Scoring: Let Stackby auto-calculate weighted scores and overall ratings to remove manual math. Dashboards & Views: Visualize vendor performance over time using charts, filters, and summary blocks. Collaboration-Ready: Assign evaluations to team members, collect feedback collaboratively, and maintain an audit trail. Forms & Surveys: Share the evaluation form with multiple departments or teams for multi-perspective scoring.  Use Cases Procurement Departments: Continuously assess vendors to ensure contract renewals are backed by performance. SMEs & Startups: Establish an objective system for selecting new vendors when building a supply chain. Enterprise Compliance Teams: Ensure vendors meet operational, ethical, and legal standards. IT and SaaS Sourcing: Evaluate and rank software vendors or service providers before onboarding. Event or Project Managers: Score and compare vendors hired for specific events, campaigns, or projects.  Why Use This Vendor Assessment Template? Vendor relationships are integral to your business success, and poor vendor performance can severely impact your operations, costs, and timelines. With this Vendor Assessment Template, you get a consistent, data-driven system to evaluate your vendors on a recurring basis. No more fragmented spreadsheets or subjective decisions — now you can gather structured evaluations from different stakeholders, maintain historical performance logs, and generate reports instantly. Whether you're working with a few key partners or managing hundreds of suppliers, this template adapts to your workflow and scales as your vendor network grows. 

Order Enquiry Form Template - Stackby Templates

Order Enquiry Form

Track all your products and collect your orders automatically in your tables with this customizable order enquiry form template. Embed this form in your website and collect all details automatically in your order database.   Related Templates: Product Catalog Visitor Management System Asset TrackerCustomer Onboarding Form 

Restaurant Marketing Calendar By Stackby Templates

Restaurant Marketing Calendar

Restaurants need a boost in their content promotion now and then to promote their new products and attract new customers. Stackby’s Restaurant Marketing Calendar Template assists the business in garnering public attention to the maximum so that the restaurant’s products and services are recognized. How is the Stackby’s Restaurant Marketing Calendar Template useful for your business? This Stackby Template is the easiest way to organize the marketing means planned by the business. It allows users to plan their content, saving time and money that would otherwise be used in inefficient advertising. The Restaurant Marketing Calendar Template helps you keep track of all the posts and updates made by the business to ensure maximum customer engagement with the posts. The template allows the business to record where its content is being posted and its constituents. The links and directly accessible images make it easier for the business to navigate its growth. The Restaurant Marketing Calendar template is easily editable, allowing related content to be placed side by side for tracking and comparisons. Who will find this template useful? Restaurants looking to expand their outreach and promote their products are likely to find this template extremely useful. It can also be utilized by hospitality businesses to grow their customers.Check Out Other related Teplates : Product Catalog Visitor Management System Asset Tracker 

Stackby Personal Budget Template for tracking income, expenses, and savings. Templates

Personal Budget

Managing personal finances is essential for financial stability and achieving long-term goals. Whether you want to track expenses, set a savings plan, or stay on top of your monthly budget, a structured system helps you manage money effectively. The Personal Budget Template in Stackby simplifies budgeting by allowing you to categorize expenses, monitor income, and analyze spending patterns effortlessly. Why Use the Personal Budget Template? Keeping track of finances manually can be overwhelming and prone to miscalculations. With Stackby’s Personal Budget Template, you can: Organize your income and expenses in one place. Get a clear breakdown of where your money goes. Set financial goals and track your savings progress. Avoid overspending by monitoring monthly expenses. Plan for upcoming expenses with forecasting tools. How the Personal Budget Template Works in Stackby This template provides an easy-to-use structure with key tables that allow for efficient financial tracking and management. Key Tables in the Personal Budget Template Income Tracker – Keep a detailed record of your income sources, including: Salary Freelance Earnings Investments Other Income Sources Date Received Expense Tracker – Categorize and record all your expenses with details such as: Expense Category (Rent, Groceries, Utilities, Entertainment, etc.) Amount Spent Payment Method (Cash, Credit Card, Bank Transfer) Due Date Notes Savings & Goals – Plan and track your savings and financial goals, including: Goal Name (Emergency Fund, Vacation, Education, etc.) Target Amount Amount Saved Progress Percentage Monthly Budget Summary – A consolidated table that provides an overview of: Total Income Total Expenses Net Savings Budget Balance Key Features & Benefits Categorized Expense Tracking – Easily sort expenses by category to see where you spend the most. Real-Time Budget Monitoring – View current expenses vs. budget limits to prevent overspending. Automated Calculations – Total income, expenses, and savings are updated automatically. Visual Insights – Use charts and tables to analyze spending trends. Multi-View Options – Grid View for data entry, Calendar View for due dates, and Form View for easy input. Customizable & Scalable – Adapt the template to fit personal, household, or family budgeting needs. Who Can Benefit from This Template? Individuals & Families – Stay on top of household expenses and financial goals. Freelancers & Self-Employed Professionals – Track irregular income and manage business expenses. Students & Young Professionals – Plan monthly budgets and savings effectively. Anyone Looking to Improve Financial Habits – Gain better financial awareness and avoid unnecessary debt. How to Use the Personal Budget Template Add Income Details – Record all sources of income in the Income Tracker. Log Your Expenses – Enter daily or monthly expenses with relevant categories. Set Savings Goals – Plan your financial goals and update progress in the Savings & Goals table. Monitor Budget Balance – Use the Monthly Budget Summary to compare income, expenses, and savings. Analyze & Adjust – Review spending trends and adjust your budget accordingly.

Stackby Asset Tracker Template for organizing and managing asset details efficiently. Templates

Asset Tracker

Whether you're running a business, managing personal assets, or overseeing inventory, staying on top of asset management can be a challenge. Assets can vary from physical items like equipment and machinery to intangible assets such as intellectual property and software licenses. Proper asset tracking is essential to ensure everything is accounted for, properly maintained, and used effectively. The Asset Tracker Template in Stackby makes it easy to track, organize, and manage all your assets in a single place. With features such as customizable tables, real-time tracking, and powerful reporting capabilities, this template is designed to streamline asset management and provide insights into your asset performance. Why Use the Asset Tracker Template? Managing assets, whether for a business or personal use, requires careful attention to detail and organization. Some of the common challenges faced include: Loss or misplacement of assets Difficulty in tracking asset maintenance schedules Inability to monitor asset usage and depreciation Limited visibility over the status and location of assets With the Asset Tracker Template in Stackby, you can tackle these challenges and improve your asset management process. This template allows you to track various asset details in one centralized platform and provides visibility into their status, location, and other critical information. How the Asset Tracker Template Works in Stackby This template consists of multiple tables, each designed to help you track and manage different aspects of your assets. 1. Asset Information Table This table serves as the core of the Asset Tracker Template, where all essential asset information is stored. Key columns include: Asset Name – The name of the asset Asset Type – Categorize assets (e.g., office equipment, machinery, intellectual property) Asset ID/Serial Number – Unique identifier for each asset Purchase Date – Date when the asset was acquired Value – Original cost or market value of the asset Location – Where the asset is currently stored or located Status – Current status (active, in maintenance, decommissioned, etc.) Assigned To – Person or department responsible for the asset 2. Maintenance & Service Log Table This table helps you track the maintenance and service schedules for your assets. Key columns include: Maintenance Date – Date when maintenance was performed Service Provider – The company or individual who performed the service Service Details – Description of the maintenance or repair conducted Next Service Due – Date when the next service or check-up is due 3. Depreciation & Value Over Time Table Track how your assets depreciate over time, which is particularly useful for businesses handling fixed assets for tax or financial reporting. Key columns include: Depreciation Start Date – When the asset starts depreciating Depreciation Method – The method used for depreciation (e.g., straight-line, declining balance) Annual Depreciation – The yearly depreciation amount Current Value – The current book value of the asset after depreciation 4. Asset Disposal/Transfer Table Keep track of assets that are no longer in use, either by being disposed of, sold, or transferred to another location. Key columns include: Disposal/Transfer Date – When the asset was disposed or transferred Reason – The reason for disposal or transfer (e.g., end of life, upgraded) Value at Disposal – The value of the asset when it was disposed of Key Features & Benefits Centralized Asset Management – All asset details, including purchase, maintenance, and status, are tracked in one place. Customizable Asset Categories – Organize assets based on your needs (e.g., equipment, software, vehicles). Real-Time Tracking – Keep an up-to-date record of asset status, location, and ownership. Maintenance & Service Schedules – Stay on top of asset servicing and maintenance deadlines. Depreciation Tracking – Monitor asset depreciation for financial planning and tax purposes. Easy Collaboration & Sharing – Share asset records with team members, departments, or stakeholders for seamless collaboration. Automated Reports – Generate custom reports and visualize data for insights on asset performance. Who Can Benefit from This Template? Business Owners – Keep track of company assets such as equipment, machinery, and office supplies. Facilities Managers – Ensure assets like HVAC systems, security equipment, and vehicles are properly maintained. Finance Teams – Monitor asset depreciation for accurate accounting and tax filings. IT Managers – Track software licenses, hardware, and IT infrastructure for efficient use and upgrades. Individuals – Personal asset management, such as tracking valuable items or household assets. Getting Started with the Asset Tracker Template Copy the template to your Stackby workspace and set up asset categories that match your needs. Enter asset information including name, value, purchase date, and status into the Asset Information Table. Track maintenance schedules and assign service tasks in the Maintenance & Service Log Table. Monitor depreciation over time in the Depreciation & Value Over Time Table. Log asset disposal or transfers in the Asset Disposal/Transfer Table. Customize views and automate reminders for key events like maintenance or service due dates.

Net Promoter Score tracking dashboard template in Stackby Templates

Net Promoter Score

Track Customer Loyalty and Improve Retention with Stackby’s Net Promoter Score (NPS) Template Understanding what your customers truly think about your brand can be the difference between business growth and stagnation. That’s where Net Promoter Score (NPS) comes in. Stackby’s Net Promoter Score Template is designed to help you effortlessly collect, analyze, and act on customer feedback. Whether you're a startup, SaaS company, agency, or enterprise team — this template gives you a clear snapshot of customer satisfaction and loyalty, all in one place. What is Net Promoter Score (NPS)? Net Promoter Score is a customer loyalty metric that gauges how likely your customers are to recommend your product or service to others. Customers are categorized into three groups based on their rating (0–10): Promoters (9–10): Loyal enthusiasts who will keep buying and refer others. Passives (7–8): Satisfied but unenthusiastic customers. Detractors (0–6): Unhappy customers who can damage your brand. The score is calculated by subtracting the percentage of Detractors from the percentage of Promoters. What’s Inside the Template? This Net Promoter Score Tracker in Stackby helps you: Collect customer responses via forms or integrations. Categorize responses into Promoters, Passives, and Detractors. Auto-calculate your NPS using formula columns. Add follow-up notes or action plans based on feedback. Visualize your data through charts and dashboards. Pre-built columns include: Customer Name and Email Survey Date NPS Rating (0–10) Category (auto-calculated: Promoter, Passive, Detractor) Feedback or Comment NPS Score (formula) Assigned Team Member Status and Follow-up You can also connect it with your CRM, email automation tool, or feedback platform using APIs or third-party tools like Zapier. Key Features Automated Categorization: Based on the score entered, customers are auto-labeled as Promoters, Passives, or Detractors.Real-time Score Calculation: Instantly calculates your current NPS based on active responses.Customizable Views: Filter and group data by rating category, date, or customer segment.Action-Oriented Tracking: Assign team members to follow up and track resolution status.Visual Analytics: View charts for NPS trends over time to spot customer sentiment patterns. Benefits of Using Stackby’s NPS Template Streamline Feedback Collection: Import survey data directly or link Stackby forms with your email campaigns. Improve Customer Relationships: Quickly identify unhappy customers and take action to improve retention. Data-Driven Decisions: Understand what’s driving loyalty and where you need to improve. Cross-Team Collaboration: Assign follow-ups to support, product, or customer success teams. Simple & Scalable: Works whether you're surveying 10 or 10,000+ customers. Who Should Use This Template? This template is ideal for: SaaS businesses measuring user satisfaction post-onboarding or after support. Product teams seeking feature feedback and sentiment analysis. Marketing and customer success teams identifying brand advocates. Agencies or service providers who want to track satisfaction across projects. Ecommerce businesses looking to enhance post-purchase experience. Use Case Example Imagine you're a customer success manager at a growing SaaS startup. You’ve just rolled out a major update and want to see how customers respond. With this template, you can collect user feedback, tag their sentiment, and track changes in your NPS over time. It helps you spot if the new release delighted or frustrated your users — and make smarter decisions going forward. Get Started Today Ready to improve your customer feedback process? Use this free Net Promoter Score template by Stackby to measure what matters most — your customers' loyalty. Customize it to your needs, integrate it with your favorite tools, and start turning insights into action. Try it now — no coding required, fully customizable, and free to use.   

Business Model Canvas Template grid view with sample data for strategy planning Templates

Business Model Canvas Template

The Business Model Canvas Template is one of the most powerful strategic planning tools available for entrepreneurs, startups, and established organizations. It allows teams to map out and visualize their entire business model on a single, structured page, making it easier to identify opportunities, address challenges, and align across departments. With this free template, you can move beyond scattered notes and documents into a streamlined, data-driven canvas that supports innovation and growth. What is the Business Model Canvas? The Business Model Canvas (BMC) is a strategic management framework developed by Alexander Osterwalder. It breaks down a business into nine key building blocks: Customer Segments Value Propositions Channels Customer Relationships Revenue Streams Key Resources Key Activities Key Partnerships Cost Structure Each section helps you evaluate the critical components of your business and how they interact. By mapping these areas together, you gain a clear picture of how value is created, delivered, and captured in your business model. Features of the Business Model Canvas Template Pre-structured database design: Each of the nine blocks of the BMC is organized into its own table, making data input and visualization seamless. Linked records: Customer segments, value propositions, and channels can be connected across tables, ensuring clarity on which strategies target specific markets. Sample data included: The template comes pre-filled with 10 example records per block, offering inspiration and a clear demonstration of how to structure your own data. Customizable fields: Every column, from "Segment Name" to "Revenue Streams," can be tailored to match your unique business needs. Ready for integration: Designed to be imported into Stackby or Airtable for easy use and collaboration. Benefits of Using This Template Clarity and Alignment: By capturing your entire business model in one place, your team can better align on vision, goals, and execution. Faster Decision-Making: Quickly see gaps, strengths, and areas for improvement across resources, revenue, and partnerships. Investor Readiness: Present a professional and structured business model to potential investors or stakeholders with minimal effort. Scalable Planning: Whether you’re a solo founder, a small team, or a large enterprise, the template adapts to your scale and helps plan for the future. Collaboration-Friendly: Multiple team members can update the canvas simultaneously, ensuring cross-functional input and insights. Use Cases for the Business Model Canvas Template Startups: Ideal for founders who need to validate their ideas, refine their business model, and pitch to investors. Established Businesses: Helps enterprises re-evaluate existing strategies, test new product lines, or adapt to changing market conditions. Educational Institutions: A valuable teaching tool for business schools, accelerators, and entrepreneurship programs. Consultants and Advisors: Enables strategy consultants to guide clients through structured brainstorming and planning sessions. Nonprofits and NGOs: Useful for organizations that need to clarify value propositions, funding sources, and stakeholder relationships. Why Choose This Template? Unlike static worksheets or PDFs, this template leverages a structured, database-like format that’s dynamic and adaptable. You can track changes over time, add notes, link strategies to specific customer segments, and even connect it to live dashboards or reporting tools. It saves time, improves communication, and brings structure to what is often a chaotic planning process. Getting Started Using the Business Model Canvas Template is simple. Download the file and import it directly into your Stackby workspace. From there, you can: Edit existing sample data to reflect your business. Add new records for different customer segments, partnerships, or revenue streams. Link related fields across tables to see a comprehensive strategy map. Share the canvas with your team for real-time collaboration. Final Thoughts Every business—whether new or established—needs a clear understanding of how it creates and delivers value. The Business Model Canvas Template provides a proven, visual framework that simplifies this process. By using it, you’re not just filling out boxes—you’re laying the foundation for growth, innovation, and long-term success. With this free template, planning your business strategy is no longer overwhelming. It’s structured, actionable, and built for collaboration. Download it today and take the first step toward a smarter, more sustainable business model. 

Free Rental Car Template for managing bookings, availability, and customer details. Templates

Free rental car

Managing a rental car business requires seamless coordination of bookings, customer information, vehicle availability, and payment tracking. The Free Rental Car Template by Stackby simplifies this process, helping businesses streamline their workflow, improve efficiency, and enhance customer satisfaction. Whether you run a car rental agency, a corporate vehicle fleet, or a peer-to-peer car-sharing service, this template is designed to help you stay organized and optimize your operations. Why Use This Template? Handling car rentals manually can be time-consuming and prone to errors. Tracking reservations, checking vehicle availability, and managing customer details are critical aspects that require an efficient system. This template helps you: Automate Bookings – Keep track of reservations in real-time. Monitor Fleet Availability – Prevent overbooking and maintain accurate car status records. Improve Customer Management – Store essential customer details and rental history. Enhance Operational Efficiency – Organize rental agreements, payments, and return dates in one place. How This Template Works in Stackby This Free Rental Car Template is structured to provide a comprehensive solution for rental car businesses. It includes key tables to manage all aspects of your rental process, ensuring a smooth workflow. 1. Bookings Table Track new and existing car rental bookings. Store customer details, rental duration, and pickup/drop-off times. Use filters to view current, upcoming, or past reservations. 2. Vehicles Table Maintain a record of available, rented, and under-maintenance cars. Track vehicle condition, mileage, and insurance details. Assign cars to customers based on availability. 3. Customers Table Store essential customer information, including name, contact details, and rental history. Manage customer preferences and eligibility criteria. Easily reference past bookings and payment history. 4. Payments Table Record rental charges, payment methods, and due amounts. Track security deposits and refunds. Set up automated reminders for pending payments. Key Features & Benefits Customizable Views – Use Grid, Calendar, and Kanban views to manage data efficiently. Automation & Integrations – Automate reminders, integrate with payment systems, and connect with APIs. Collaborative Access – Allow team members to update data in real-time. User-Friendly Interface – Easily navigate and update records without complex software. Real-World Use Cases Car Rental Businesses – Streamline fleet management, bookings, and customer relations. Corporate Vehicle Leasing – Manage company-owned cars, employee rentals, and lease agreements. Peer-to-Peer Car Sharing – Track personal vehicle rentals and ensure smooth operations. Getting Started with the Template Sign Up for Stackby – If you don’t have an account, create one for free. Use the Template – Import the Free Rental Car Template into your workspace. Customize It – Add or modify columns, set up automation, and personalize workflows. Start Managing Rentals – Enter bookings, update car availability, and track payments effortlessly.

Visitor Management System Template by Stackby Templates

Visitor Management System

How Stackby's Visitor Management System Template will help you ?Whether you run an FMCG company, a software company, or a clothing company, there is no doubt that you get multiple visitors on any given day. From customers looking to address their queries to business associates visiting to discuss important issues, organizations receive visitors of all kinds. When you enter the premises of a company, you must have gone through some form of the visitor experience. You may have entered your details in a sign-in sheet or been given a keycard to allow access to different areas of the building. Every company installs its own version of visitor management to monitor their visitors. Keeping track of every individual visiting your premises and the purpose of the visit is extremely important. One of the most important reasons for installing a visitor management system is to have a detailed record of who has entered your building. You should be aware of the time, purpose, and duration of their visit. From job candidates, potential clients to vendor representatives, each company receives multiple visitors regularly. It is important to ensure that everyone is treated well. This has a significant impact on your brand image and perception. Hence, visitor management can be regarded as a part of your brand identity. However, visitor management can be quite a tedious task. Are you looking for a tool to help you manage and monitor your records with the click of a single button? Well, your search is over! You have come to the right place! Stackby has developed a customizable Visitor Management System Template for just this purpose! Bid adieu to the days of maintaining manual records and multiple databases. With Stackby’s Visitor Management System Template, you can automate the entire process!  The template comes with an in-built standard visitor’s form that will allow you to streamline the entire process easily! You don’t have to maintain multiple visitor form formats. This standard form can be given to all visitors. Using our Visitor Management System Template, you will be able to: Keep a detailed record of every visitor on a single platform. Record the reason behind the visit for each visitor. Check whether it was Business or Personal. Record the name of the company that each visitor belongs to. Store the date and exact time of the visit for each visitor. Add the contact details for every visitor for any further communication. Record the name of the person whom the visitor wanted to meet during his/ her visit. Add the visitor form and import all the details from each form directly to your template. Record the names of all your team members. You can also store their contact information, including phone number and email ID, to avoid any communication gap. Monitor the total number of visitors that have visited each member of your team. Manage and update the details as and when required. Copy the stack today and simplify your visitor management system with this user-friendly visitor management template. Check Out Other related Teplates : Product Catalog 