#13 Best Todoist Alternatives & Competitors in 2025 [Paid + Free]

Productivity and undertaking task management are essential for both business and entrepreneurs. They need a proper task management tool that can manage all the tasks at one centralized platform. One of the most popular task management tools is Todoist. But is it really the best for all your challenges?

Let’s discover Todoist, its popular features, and the way it allows task control. Also, we will check out some other alternatives that can manage tasks effectively and provide a better workflow.

What is Todoist?

Todoist is a popular task management tool and to-do list app that helps its users arrange tasks, set deadlines, and collaborate with groups. It is broadly used by professionals, entrepreneurs, and businesses to manage tasks. Whether you are a solo entrepreneur or handling a team, Todoist is all that you need for better task control management.

Key Features of Todoist:

• Task creation and organization with labels high to low, priorities, and deadlines.
• Shared projects and team collaboration for easy access.
• Recurring due dates and reminders for every task.
• Integration with other apps like Slack, Google Calendar, and Trello.
• Cross-platform availability, can be used in web, mobile and desktop

Pros of Todoist:

• Simple and easy to use interface.
• Exceptional task scheduling and management features.
• Available on multiple platforms
• Free version available with basic features.

Cons of Todoist:

• Limited customization options available.
• Lack of advanced project management features.
• Better features available in the premium version.

Todoist Pricing Plans:

• Free Plan – Available with basic features and limited collaboration options.
• Pro Plan – $2.50/month for individual users.
• Business Plan – $8/user/month with team collaboration features.

While Todoist is a great option, it may not be the best fit for everyone due to some features and pricing.

So here we have some other powerful alternatives for more flexibility with better features and customization.

Best 13 Alternatives to Todoist

1. Stackby : Free Alternative to Todoist

About Stackby:

Stackby is a powerful alternative to Todoist that combines spreadsheets, databases, and automation in one platform. It is perfect for individuals, teams, and businesses looking for a highly customizable task management solution.

Todoist mainly focuses on task management, whereas Stackby empowers its users with flexibility of better data organization. Stackby helps you streamline the data just like a spreadsheet but with the power of a relational database.  

It also enables users to automate repetitive workflow directly within the platform reducing manual efforts. You can integrate over 50+ third party apps, API and services without a single code.

Features Comparison Table: Todoist vs. Stackby

Features of Stackby:

• Flexible task organization using tables, kanban boards, list view and calendar views.
• 500+ Pre-built templates for project and task management.
• Automations & integrations with Google Workspace, Slack, and more.
• Customizable database structures to fit your workflow.

Pros:

• Completely customizable with multiple views.
• Strong automation and integration features.
• Ideal for teams that need structured task management.

Cons:

• Can have a learning curve for beginners.
• Can have more templates for industry use cases.

Stackby Pricing:

• Free plan available.
• Paid plans start at $6/user/month.

2. Monday.com : A your work Easy

Monday.com is a flexible work management platform that allows teams to plan, track, and execute projects efficiently.

Monday.com Features:

• Customizable workflows and project tracking.
• Visual task management with timelines and kanban boards.
• Integrations with Slack, Zoom, and Google Drive.

Pros:

• Highly visual and intuitive interface.
• Strong collaboration and automation tools.
• Supports multiple project views.

Cons:

• Can be expensive for small teams.
• Some features require a learning curve.

Monday.com Pricing:

• Basic plan starts at $9/user/month.

3. Airtable : No Code Database Management Platform

Airtable combines the power of a spreadsheet and database, making it ideal for organizing and tracking the tasks. Also you can compare with Stackby which is affordable no code airtable alternative.

Features:

• Customizable table-based task management.
• Kanban, grid, and calendar views.
• Integration with Slack, Google Drive, and more.

Pros:

• Highly flexible and customizable.
• Powerful collaboration features.
• Free plan available.

Cons:

• Not as simple as traditional task managers.
• Advanced features require a paid plan.

Pricing:

• Free plan available.
• Paid plans start at $20 for teams /month.

4. Asana : Work Management Platform

Asana is one of the popular project management tools helping teams to stay organized and on track.

Asana Features:

• Task tracking and team collaboration.
• Customizable workflows and automation.
• Timeline and calendar views.

Pros:

• Flexible for team collaboration.
• User-friendly and visually appealing.
• Strong automation and integration capabilities.

Cons:

• Can be overwhelming for beginners.
• Free plan has limitations.

Asana Pricing:

• Free plan available.
• Paid plans start at $10.99/user/month.

5. Trello : A Task Manager Tool

Next in the list comes Trello. It is a kanban-based task management tool perfect for visual project tracking.

Trello Features:

• Drag-and-drop task management is available.
• Slack, Google Drive, and other apps can be easily integrated.

Pros:

• Easy to use with a simple interface.
• Great choice for visual task management.
• Free plan available for all users.

Cons:

• Fewer automations and reporting options.
• Not advantageous for big companies.

Trello Pricing:

• Free plan available.
• Paid plans start at $5/user/month.

6. Notion : Made Workflow Easiest

Notion is an all-in-one workspace that combines task management, databases, and collaboration tools in a single platform. It also helps in note-making.

Notio Features:

• Customizable workspace with easy drag-and-drop functionality.
• Task management with different views like kanban boards, to-do lists, and calendars.
• Easy collaborative document editing and team knowledge management.
• Easy integration with third party tools like Slack, Google Drive, and Zapier.

Pros:

• Completely flexible and customizable.
• Great option for personal and team productivity.
• Easily combines task management with knowledge management.

Cons:

• Can be difficult to use for beginners.
• Lacks some native automation and has complex workflows.

Notion  Pricing:

• Free plan available.
• Paid plans start at $10/user/month.

7. OmniFocus : A Premium Task Management Tool

OmniFocus is a premium task management tool specially designed for businesses and professionals.

OmniFocus Features:

• Offers advanced task hierarchy and tagging options
• Provides forecast view for scheduling.
• Can deeply integrate with iOS.

Pros:

• Offers powerful organizational structure.
• Better option for personal productivity.
• Works seamlessly with iOS and Mac devices.

Cons:

• Expensive as compared to other tools.
• Available only for Apple devices.

OmniFocus Pricing:

• Starts at $9.99/month.

8. Google Keep : Manage Digital Note From Anywhere

Next in the list is Google Keep. It is a simple and intuitive note-taking and task management app.

Google Keep Features:

• Provides color-coded notes and reminders.
• Offers voice note and image support.
• Easily integrates with Google drive.

Pros:

• Completely free to use.
• Is lightweight and easy to use.
• The app works across all devices.

Cons:

• It lacks advanced task management features.
• Has no structured project management tools.

Google Keep Pricing:

• Free.
• Or depends on storage.

9. Azendoo : Task Management App

Azendoo is a team collaboration and task management tool that is designed for better productivity and communication.

Azendoo Features:

• Get better task assignments and project tracking
• Offers time tracking and progress monitoring.
• Easily integrates with Dropbox and Google drive.

Pros:

• A great option for team collaboration.
• Has integrated time tracking.
• Offers task and project breakdown capabilities.

Cons:

• Limited third-party tool integrations.
• Hard for new users.

Azendoo Pricing:

• Paid plans start at $7.50/user/month.

10. Microsoft Planner : Manage your Daily Planner

Microsoft Planner is a visual task management tool specially designed for teams using the Microsoft ecosystem.

Microsoft Planner Features:

• Offers Kanban view for better task organization.
• Easily integrates with Microsoft 365 tools.
• Offers file sharing and team collaboration features.

Pros:

• Seamlessly integrates with Microsoft tools.
• It has user-friendly visual task management.
• It is a great option for enterprise and corporate teams.

Cons:

• The tool has limited automation features.
• It is best for teams already using Microsoft 365.

Microsoft Planner Pricing:

• Included in Microsoft 365 Business plans (starting at $10/user/month).

11. Redbooth : Easy Way Organized Your Work

Redbooth is a collaborative task management tool. It helps teams stay organized and productive regarding their tasks.

Redbooth Features:

• Offers easy task assignment and progress tracking.
• Built-in video conferencing available.
• Integrates with Slack, Google drive and Dropbox.

Pros:

• Available with a simple and intuitive interface.
• It supports team collaboration and communication.
• It has built-in video chat for remote teams.

Cons:

• It has limited advanced automation.
• Not an ideal choice for complex project management.

Redbooth Pricing:

• Paid plans start at $9/user/month.

12. MeisterTask : Work Management Platform

MeisterTask is a visual task management tool that can be used by teams and professionals. It has a user-friendly interface and automation features.

MeisterTask Features:

• Provides customizable kanban boards.
• Easy workflow management and task automation.
• Integrates with third-party tools such as GitHub, slack and Microsoft teams.

Pros:

• Simple and easy-to-use interface.
• Better automation features.
• Great option for better project management.

Cons:

• Limited reporting and analytics.
• Free plan has restricted features.

MeisterTask Pricing:

• Free plan available.
• Paid plans start at $7/user/month.

13. Any.do - Best Todoist Alternative

Any.do is a simple yet powerful task manager tool. It is designed for personal and team productivity.

Any.do Features:

• Offers to-do lists with upcoming tasks and reminders.
• Integrates with calendar and daily planner.
• Cross platform sync across web,mobile and desktop.

Pros:

• Easy to use with a user-friendly interface.
• It is a great option for personal task management.
• It has smart reminders and calendar integration.

Cons:

• Limited team collaboration features.
• Advanced features require a paid plan.

Any.do Pricing:

• Free plan available.
• Paid plans start at $4.99/month.

Conclusion: Streamline Task Management with Best Todoist Alternative!

Todoist is a great task manager tool used extensively. But due to certain limitations the tool might not fit the business needs. So there are many other alternatives that could be used. Above mentioned 13 alternatives could be the one that suits all your business needs.

From this Stackby is one of the great choices as it provides flexible customizable options with advanced features and analytics. You can automate your tasks and boost productivity with Stackby. It offers a free plan and customizable templates to make your workflow easier.

Check it out by signing up in Stackby today!