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HR Calendar Template

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HR Calendar Template
Use Template

Managing HR activities can become overwhelming when multiple employees, events, and public holidays need to be tracked manually. The HR Calendar Template is designed to bring clarity, coordination, and structure to HR operations by providing a centralized view of all important dates and activities. This comprehensive and fully customizable template helps HR teams plan employee events, monitor participation, track leaves, and stay informed on public holidays — all in one place.

Whether you're a startup HR team or a large organization, this template will help you stay proactive, improve team communication, and eliminate scheduling conflicts.

About the Template

This HR Calendar Template consists of three key tables:

1. Event Tracker

Track all internal HR events such as onboarding sessions, training programs, performance reviews, offboarding, celebrations, and compliance training.

Key Fields:

  • Event Name 
  • Event Type 
  • Date
  • Time 
  • Related Employee
  • Description
  • Location 
  • Status 

2. Employees

Maintain a detailed directory of employees to easily link them to HR events.

Key Fields:

  • Employee Name
  • Employee ID 
  • Department 
  • Email 
  • Phone Number 
  • Join Date 
  • Role 
  • Status 

3. Public Holidays

Keep track of regional and national public holidays to avoid event conflicts and notify staff in advance.

Key Fields:

  • Holiday Name 
  • Date 

 Key Features

  • Centralized Calendar Management: View all events and holidays in one dashboard.
  • Employee Linkage: Automatically link events to employee profiles for clear participation tracking.
  • Event Categorization: Easily filter events by type such as onboarding, reviews, or training.
  • Public Holiday Mapping: Align internal schedules with local holidays to avoid conflicts.
  • Custom Status Tags: Monitor the progress of planned and completed events.
  • Ready-to-use Filters & Views: Create calendar views, Kanban boards, or timeline visuals instantly.

Use Cases

  • HR Teams: Manage team events, interviews, training sessions, and employee onboarding.
  • Team Leaders: Stay informed of HR activities that may affect department operations.
  • Recruitment Teams: Schedule hiring events, interviews, and feedback sessions without overlap.
  • Remote Work Environments: Sync HR events and holiday calendars across different regions.

Benefits

  • Reduces administrative overhead by consolidating scheduling into one system.
  • Enhances team collaboration with clear visibility of HR activities.
  • Helps ensure compliance by tracking mandatory training and evaluations.
  • Minimizes scheduling conflicts with public holiday visibility.
  • Improves onboarding experiences and employee engagement with structured planning.

Easy to Customize

The HR Calendar Template is built to be flexible. Add custom columns, integrate with your existing HRMS tools, or collaborate in real time with your team. Whether you're using it on Stackby or exporting to Excel, this template adapts to your needs.

Make your HR management smarter and more organized — start with this HR Calendar Template today.

Ideal for HR managers, admins, and team leaders who want to stay ahead of important dates and team coordination.

Let me know if you'd like this content exported into a publishable webpage format (HTML/Markdown) or adapted for Stackby’s public template listing! 

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