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Advertising Agency Workflow Process Template

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Advertising Agency Workflow Process Template

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Creativity without structure will seldom help you reach your desired objective. Oftentimes the ad agencies get caught up in problems like inadequate data reporting or finding the right inspiration in the ever-changing super competitive marketing industry. Stackby offers you a robust structure with our Advertising Agency Workflow Process Template. This template helps you keep a track of your advertising projects and manage your ad agency in one single platform.

What is an advertising agency workflow?

An ad agency workflow is a series of steps followed by the advertising agency to fulfill their business goals. This workflow may include content creation, art direction, search engine optimization, accounting as well as ad distribution. Streamlining the ad agency process flow helps the managers or team leaders to synchronize the different activities and create a process, similar to how operations management systems coordinate business activities.

How to create an ad agency workflow process?

The creative workflow process of any advertising agency involves certain fundamental steps:

Start with your creative brief It gives you an outline of what the client is looking for in terms of content, target audience and budget.
Set project milestones This will ensure that you are moving in the right direction, much like a project tracker provides visibility into project progress.
Divide the entire process into smaller tasks Break down complex projects to simplify the work and make it more manageable.
Assign team leaders and team members Assign responsibility to each task. This eliminates repetitive work and guarantees that each task is worked upon.
Identify the risks and potholes Keep potential challenges in check before they become problems.
Brainstorm creative ideas Do extensive research on your project to develop innovative solutions.
Keep track of each task Use well-designed templates to monitor progress and maintain accountability.
Ensure budget compliance Keep the work being done within the client's budget to maintain profitability.
Review and recheck Review your work before seeking final approval to ensure quality delivery.

Why do you need an advertising agency workflow template?

A well-planned creative flow chart will help your advertising agency produce and deliver quality products to your clients and improve your ad agency's efficiency and popularity.

Establishing this agency process workflow and keeping track of it to get the desired results can occasionally prove to be difficult for your advertising agency.

Well, we at Stackby, have come to your rescue! Put on your creative hats and get to work with our tailor-made Advertising Agency Workflow Process Template for your ad agency! With multiple clients and an even greater number of ads, you can use our workflow process template to streamline your advertising agency creative process and achieve your goal.

How can Stackby's advertising agency workflow process template help you?

You can use our template to:

Centralize project management Keep track of all your advertising agency projects in one place, coordinating with a client database for comprehensive client management.
Maintain flexible workflows Create and edit your process workflow anytime to adapt to changing client needs and project requirements.
Monitor timelines Track the start and end date of each task to avoid delays and ensure on-time delivery.
Assign accountability Assign team members to each task to increase accountability and clarify responsibilities.
Control budgets Track the amount spent on each ad and compare it with the assigned budget to maintain profitability.
Store specifications centrally Store all the specifications of each ad on one platform (This includes size, preferred format, spec type, etc).
Track progress visually Assign status to each ad type (Yet to start/WIP/Done/Revision). Use our Status Board, which is available in Kanban view to access all your advertising agency projects easily.

What is included in this template?

The advertising agency workflow process template includes 4 tables:

1. Client Scoping This table includes the details of all the requirements for a client's ad project like the name of the requirement, status (reviewed, in-process, done, to-do, etc.). It defines which team member is responsible for fulfilling which requirement.

2. All Specs This table describes the specifications of every ad being created along with its budget, format, status and the person responsible for the ad.

3. Schedule It includes the project calendar to help your team stay on track and follow deadlines, similar to a social media calendar for content planning.

4. Team It includes the details of all the team members, their title and responsibilities.

Integrate with Your Marketing Stack

The Advertising Agency Workflow Template works seamlessly with other marketing tools. Combine it with a marketing campaign tracker to align agency work with broader campaign objectives, or use an ad campaign planning template for strategic campaign development.

For agencies managing content creation, integrate with content planning tools to coordinate editorial and advertising efforts.

Who is this template for?

This template will be best used by Advertising agencies, SEO agencies, creative agencies, marketers, and startups. Marketing professionals can also explore resources on the marketing management process to optimize their overall approach, or check out database templates for marketing agencies for additional workflow tools.

This free advertising agency workflow process template with a simple and easy-to-use interface will be a game-changer for your operations. It is a one-stop solution to all your workflow problems! Use it now and experience the difference!

Discover more Advertising Agency Workflow Process Templates for maximum efficiency:

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Video Production Management Template By Stackby Templates

Video Production Management

Video production is the process of creating and presenting content in the form of a video. Companies create video content on every subject these days, from promotional or product-specific to explainer and case study videos. As video is taking over as the king of content, a Video Production Management would definitely be a worthwhile addition. Why is Video Production important? Why has video production become such an essential aspect of almost every business in the present time? This is because videos allow a company to showcase its product visually, which attracts far more viewers than written text ever can. Videos are much more helpful because they are: Interactive and easily searchable Videos make it easy for audiences to find and engage with your content across search engines and social platforms. The best method to showcase your product uniquely Visual storytelling allows you to demonstrate product features and benefits in ways that text simply cannot match. Easy to understand and follow Nobody likes going through pages of written information on a product! Videos deliver information in a digestible, engaging format. Drive traffic to your website It is one of the easiest ways to drive traffic to your website. Search engines like Google prioritize websites with more video content, making video essential for any marketing strategy. Enhance social media presence Videos enhance the social media presence of the company significantly, working seamlessly with a social media calendar for strategic content distribution. The Challenge of Video Production Management While making videos for a client, it is essential to understand the video's required content, budget, type of video, and target release date. These details need to be recorded carefully in a shooting schedule template to make sure that the video meets the client's expectations. With many clients and multiple videos per client, keeping track of your work can turn out to be a herculean task. But don't worry! Stackby is here to make your lives all the more easier with our Video Production Management Template. How Stackby's Video Production Management Template Works Our state-of-the-art video production management template will make video production a walk in the park for you! Our unique and easy-to-use product will help you manage and track all your video projects in one place. This video production management template keeps detailed records of your videos and clients and allows you to: Track videos by agency Monitor all videos for each agency, maintaining clear organization across multiple client relationships similar to a client database. Monitor production status Record the status of the video (Script Creation/Pre-Production/Edits/Live), providing visibility comparable to a project tracker for seamless workflow management. Document video specifications Record the duration, platform, and type for each video. Keep track of the release date of the video, coordinating with content planning for strategic content deployment. Control budgets effectively Check the amount spent on each video and the corresponding budget assigned it. This ensures that the video is produced within the budget, preventing cost overruns and maintaining profitability. Maintain agency contacts Store details of the agency contacts to facilitate smooth communication, streamlining collaboration across production teams and client stakeholders. Streamline Your Production Workflow Our production plan template is one of a kind and the most efficient way to manage your video production schedule. It will help you plan your video production with immense ease and help you get the work done without breaking a sweat! For agencies managing multiple production workflows, this template integrates with operations management systems to provide comprehensive oversight of all production activities. Integrate with Campaign Management Video production rarely happens in isolation. Coordinate your video projects with broader marketing initiatives using a marketing campaign tracker to ensure your video content supports overall campaign objectives. For paid video promotion, integrate with an ad campaign planning template to coordinate production timelines with advertising schedules. Manage Vendors and Resources Production often involves coordinating with multiple vendors, from equipment rental companies to freelance crew members. Use vendor management alongside your production template to maintain vendor relationships and track service quality. Optimize Your Production Process Understanding efficient production management is crucial for delivering quality videos on time and on budget. The Video Production Management Template provides the organizational foundation needed to execute professional video projects consistently. Also, combine the Video Production Management Template with YouTube Video Tracker to automate your video reporting in the same place. Whether you're an in-house production team, a video production agency, or a marketing department coordinating with external producers, this template ensures every video project stays on track, within budget, and aligned with client expectations.

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Potential Sale Template in Stackby for tracking sales leads and managing deals efficiently. Templates

Potential Sale

Sales teams often struggle with tracking potential customers, monitoring deal progress, and ensuring timely follow-ups. Managing sales prospects without a structured system can lead to lost opportunities and inefficient workflows. The Potential Sale Template in Stackby provides a dynamic solution, allowing businesses to organize and manage potential sales with ease. This template is designed to help sales professionals, business owners, and teams capture leads, track deal progress, and optimize sales performance. Whether you're managing a small business or a growing sales team, this template simplifies the sales tracking process, ensuring that no lead falls through the cracks. Why Use the Potential Sale Template? A structured approach to potential sales management is essential for any business. The Potential Sale Template helps you: Track and organize potential customers in one place Monitor the status of each sale and its probability of closing Assign leads to sales representatives for better accountability Analyze sales trends and improve conversion rates Streamline communication and follow-ups with prospects This template acts as a centralized sales hub, eliminating scattered spreadsheets and manual tracking, making it easier to close deals faster. How the Potential Sale Template Works in Stackby The template includes essential tables that structure your sales workflow, ensuring an organized and transparent tracking system. 1. Lead Management Table Store potential customers' names, contact details, and lead sources Categorize leads based on their interest level and likelihood to convert Assign sales representatives to ensure follow-ups 2. Sales Pipeline Table Track deals in different sales stages (New, Contacted, Negotiation, Closed) Set deal values and expected closing dates Use percentage-based probability tracking to forecast revenue 3. Follow-up & Communication Log Table Keep a record of all interactions with potential clients Schedule follow-ups and set reminders to nurture leads Ensure no communication gaps between teams 4. Performance & Sales Metrics Table Track key sales performance indicators (KPIs) Monitor sales reps’ conversion rates and deal success rates Generate data-driven insights to refine sales strategies Each table is customizable, allowing businesses to tailor the template based on their sales workflow. Calendar views help schedule follow-ups, while automation features send reminders for pending deals, ensuring no missed opportunities. Key Features & Benefits Centralized Sales Tracking: Store and manage all sales prospects in one place Automated Reminders: Stay on top of follow-ups and deal progress Performance Analysis: Evaluate sales team efficiency and conversion rates Custom Views & Filters: Access sales data in multiple formats (Table, Kanban, Calendar) Collaboration & Sharing: Enable teams to work together and track updates in real time By using this template, businesses can streamline their sales process, improve lead nurturing, and ultimately increase revenue. Who Can Use This Template? Sales teams looking to manage potential leads and streamline follow-ups Small business owners who need an easy way to track potential customers Freelancers & consultants handling multiple client inquiries Marketing teams tracking campaign-generated leads and their conversion rates The template is adaptable for different industries, including B2B sales, real estate, SaaS, retail, and more. How to Get Started with the Potential Sale Template Sign up for Stackby if you haven’t already Access the Potential Sale Template and customize it as per your sales workflow Add your leads and track sales progress with detailed insights Use automation and reminders to streamline communication Collaborate with your sales team and optimize conversion strategies With Stackby’s intuitive interface, automation, and powerful data organization tools, managing potential sales has never been easier.

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Make digital videos easily with this video production template Templates

Digital Video Production

Whether it's promotional or product-specific, educational or explainer, companies create digital videos for almost every subject these days. Why are videos preferred over other means of information dissemination? Videos are visually appealing and engaging. The interactive and innovative videos are more likely to attract a potential customer than a written blog article. Therefore, having a Digital Video Production Template handy can be a big plus for those involved with video production. In addition to this, videos are one of the easiest ways to drive traffic to your website. They significantly enhance the social media presence of your company, which contributes to increased brand awareness. Videos are crucial for any business today! However, creating these videos requires hard work and a substantial budget! Keeping track of the status and production of all the videos can be quite chaotic! Stackby is here to create order out of the chaos. 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Monitor production status in real-time Monitor and update the current status of every video (Research/Scripting/Recording/Audio Sync/Final Edit/Live). You can also add the video URL to the template. Add notes wherever necessary to facilitate better understanding. Attach the thumbnail of the video to the template itself. Manage budgets effectively Record the budget assigned to each video. You can also monitor the amount spent on a particular video to date. This will give you the leftover budget amount. Using this data, you can plan and make further decisions regarding the video's production. Multi-Platform Content Distribution Track platform deployment Store the platform's details on which a particular video will be uploaded (e.g., Instagram, Facebook, YouTube, etc.). Coordinate this with a social media calendar for strategic content distribution across channels. Platform-level analytics Under the template's Platforms tab, you can monitor the total number of videos on each platform. 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Template for managing in-house video production projects efficiently. Templates

In-house Video Production

Do you find it challenging to manage your in-house video production projects, schedules, casts, and teams all in one place? Are you struggling to keep track of KPIs for each team member and ensure the timely delivery of high-quality video content? Well, worry no more! Stackby's In-house Video Production Template is here to simplify your video production management experience. So, let's dive in and explore the details of this fantastic template that can make your life easy: What is Video Production? Video production refers to the process of generating video content, from ideation to final product delivery. It incorporates distinct stages, including pre-production (planning, storyboarding, scriptwriting), production (shooting, directing, acting), and post-production (editing, sound design, color grading). What is Storyboarding? Storyboarding is a crucial stage in the pre-production process of video production. 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Customizable Views: It allows you to view your data in different formats, including 'All Videos,' 'Video Gallery,' 'Kanban (Status Pipeline),' Kanban (with Collaborator),' Release Date Calendar (Status), and Release Date Calendar (Platform). Who is This In-house Video Production Template for? Stackby's In-house Video Production Template is meant for agencies, video production teams, filmmakers, and anyone who wants to manage their video production process efficiently. Why Do You Need Stackby's In-house Video Production Template? To manage all your video production projects in one place To manage all your casts and crew for every video To stay on top of deadlines and project timelines To track the KPIs of all your team members To keep producing out-of-the-world video content To collaborate effectively with team members and stakeholders Ways to Customize Our In-house Video Production Template. Once you copy our In-house Video Production Template to your Stackby Workspace, you can tailor it as you want. Here are some of the ways you can do this: Add or Remove Fields: You can customize the template to add or remove fields based on your unique requirements. Rename Fields: You get the option to rename the fields in the template to better align with your workflow. Add or Remove Tables: The template includes pre-built tables, but you can add or remove tables as needed to fit your unique video production process. Customize Views : You could also customize the views in the template to suit your preferred way of working, such as a Kanban view or a calendar view. Add Formulas and Functions: You can add formulas and functions to the template to automate specific tasks or calculations. Integrate with Other Tools: Stackby supports integrations with various tools, so you can customize the template to work seamlessly with other software you are already using. Overview of the Pre-Built Tables Present in Our In-house Video Production Template Videos: This table helps you to track project details like the title, status, release date, thumbnail, etc. Casts: With its aid, you can manage casts for all your video projects, including their roles and contact information. Team: It allows you to add all your team members and track their KPIs, including hours worked, task completion, and more. Categories: This table lets you categorize your video projects based on genre, platform, or other criteria. However, you will get the option to add or import tables to cater to your requirements. Utilizing the Link Column type lets you establish relationships between different tables, creating a connected data ecosystem. For example, you can link the Videos table to the Casts table to associate specific cast members with each video project. Similarly, you can link the Videos table to the Team table to assign team members to work on specific video projects. With this flexibility of Stackby's platform, you can further enhance your video production workflow by creating custom video production dashboards. Use features like Charts, Pivot tables, and more from our apps marketplace to visualize data, track progress, and gain insights into your video production process. These dashboards provide a comprehensive view of your video projects, team performance, and other relevant metrics to help you make data-driven decisions and optimize your video production efforts. Ready for a Flawless Video Production Management Experience? With Stackby's In-house Video Production Template, you can streamline your video production process - from planning, storyboarding, and shooting to editing, post-production, and distribution. This one-of-a-kind tool assists you in effectively managing your video projects and ensuring that your team members are aligned, engaged, and productive. Try it out today by signing up on Stackby and experience a seamless video production management experience. With our template, you can keep churning out awesome video content and delight your audience with your creativity and expertise.So, what are you waiting for? Sign up now and start managing your video production projects like a pro!  Check out other related Templates : Advertise Agency workflow process Template Indie Film ProductionVideo Production Man agementDigital Video Production

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Indie Film Production Template - Stackby Templates

Indie Film Production

Lights, camera, action! Are you ready to embark on your indie film production journey? With Stackby's Indie Film Production Template, you can seamlessly plan, manage, and execute every aspect of your film project. From organizing scenes and shots to tracking props, cast, and crew, this awesome template empowers you to bring your vision to life. Say goodbye to chaos and hello to a well-structured production process. Get ready to create cinematic magic like never before! What is Post-Production? Post-production refers to the phase of filmmaking that takes place after the completion of the principal photography. It involves various activities, such as editing, adding visual effects, sound design, color grading, and creating the film's final version. What is Film Production? Film production is the film creation process, from the initial concept and planning stages to the actual shooting and post-production. It involves various aspects such as scriptwriting, casting, directing, cinematography, set design, and editing. Digging Into Details About Stackby's Indie Film Production Template The Indie Film Production Template by Stackby is the ultimate solution for independent filmmakers, providing a centralized platform to plan scenes, shots, props, and actors for your next film project. It includes basic information about the project, like its name, crew details, budget, start and end date, that simplifies the intricate tasks of film production. So, it is the only template you'll ever need in your film production journey. Who can use Indie Film Production Template ? Stackby's Indie Film Production Template is designed for a wide range of individuals involved in independent film production. It caters to filmmakers, producers, directors, production managers, and anyone involved in the planning and execution of indie film projects. Whether you are working on a low-budget independent film, a short film, or a documentary, this template can assist you in managing the various aspects of the production process. Benefits of Stackby's Indie Film Production Template? Streamline your indie film production process with a structured template. Effectively manage project details, budgets, and timelines in one centralized platform. Track casting progress and audition statuses, and make informed casting decisions. Plan and organize shots and props to ensure a smooth filming experience. Gain insights into budget allocation, estimated costs, and variances for better financial management. Keep all crew information, contact details, and roles in one place for easy reference. Enhance productivity and efficiency in your indie film production workflow. 9 Ways to Customize Our Indie Film Production Template Add additional tables to cater to your specific production needs. Customize the existing tables by adding or removing columns. Utilize Stackby's flexible column types, such as dropdowns, checkboxes, and attachments. Integrate API connectors to sync data from other tools or platforms used in your film production process. Leverage advanced features like formulas and automation. Create custom views and filters to focus on specific aspects of your production. Use conditional formatting to highlight important information or visualize progress and deadlines. Seamlessly integrate with various apps and services. Expand the functionality of the template with power-ups. Table Included in Our Indie Film Production Template Scenes: Keep track of all the scenes in your film, including scene numbers, locations, and more. Shots: Manage the importance of each shot, cast members involved, and detailed shot descriptions. Props: Stay on top of your props with this table. Track the status of each prop, its cost, and the crew members responsible for using them. Cast: Manage your cast members, their roles, contact details, and scenes. Crew: Keep a comprehensive record of your crew members, their roles, contact details, and other relevant information. To establish relationships between these tables and create a connected data ecosystem, you can use the Link Column Type in Stackby. For example, you can link specific scenes to shots to associate shots with their corresponding scenes. Similarly, you can link props to scenes to track which props are required for each scene. You can even create KPI trackers and gain insights into the progress and workload of your crew members with its Aggregation feature. It also allows you to calculate metrics such as the total number of scenes assigned to each crew member or the average number of shots completed per day. Ready to Experience a Seamless Film Production Journey? Sign up for Stackby today and start creating your masterpiece with our powerful Indie Film Production Template! Check out other related Templates : Advertise Agency workflow process Template Video Production ManagementIn-house video ProductionDigital Video Production

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Email Campaign Tracking Template By Stackby Templates

Email Campaign Tracking

Are your email campaigns hitting the mark or falling short? Wonder no more! Introducing Stackby's game-changing Email Campaign Tracking Template – the ultimate tool to monitor, optimize, and elevate your email marketing efforts. With this powerful template, you can easily monitor and analyze key performance indicators (KPIs) for each campaign, such as open rates, click-through rates, bounce rates, and more via the in-built MailChimp API connector. Uncover valuable insights into what works and what doesn't, allowing you to fine-tune your strategies for maximum impact. So, get ready to unlock the secrets of successful campaigns: What is Email Campaign Tracking? Email Campaign Tracking involves the systematic monitoring and evaluation of email marketing campaigns' performance metrics.  It enables marketers to analyze key indicators, such as open, click-through, bounce, and conversion rates, to measure campaign success and make data-driven decisions. Importance of Tracking Email Campaign Email campaign tracking is essential for several reasons: Evaluating Campaign Effectiveness: Tracking metrics helps assess email campaigns' success and identify improvement areas. Audience Engagement: Understanding open rates and click-through rates indicates the level of audience engagement with the content. ROI Measurement: Tracking conversions and revenue generated from email campaigns help measure the return on investment. Data-Driven Decision Making: Data insights guide marketers in tailoring future campaigns to resonate with their audience. Is Email Tracking Legal? Yes, email tracking is legal as long as it complies with relevant privacy laws and includes transparent disclosure to recipients. It is essential to provide recipients with information about tracking practices and allow them to opt out if desired. How to Check Email Marketing Campaign Performance? Email marketing platforms like MailChimp offer built-in tracking features. Stackby's Email Campaign Tracking Template further simplifies the process by integrating with MailChimp API to pull campaign details automatically.  Monitor critical metrics, including sent, opens, unique opens, clicks, and subscriber click rates/numbers, all in one place. What is Email Campaign Testing? Email campaign testing involves experimenting with different elements of an email, such as subject lines, content, layout, and send times, to determine which combinations yield the best results.  Testing helps optimize campaigns for higher open rates, click-through rates, and overall effectiveness. A Brief Overview of Stackby's Email Campaign Tracking Template Our Email Campaign Tracking Template is your go-to solution for monitoring the performance of your email marketing campaigns using MailChimp API Connector.  With this user-friendly and customizable template, you can efficiently track crucial metrics, conduct email campaign testing, and optimize your marketing efforts for better results. Who is This Email Campaign Template for? This template is designed for businesses, marketers, and email campaign managers looking to gain deeper insights into the performance of their email campaigns.  It is suitable for individuals seeking to optimize their email marketing strategies and boost engagement with their audience. Why Do You Need Stackby's Email Campaign Tracking Template? Effortlessly monitor email campaign performance and key metrics in one centralized location. Gain valuable insights with key performance indicators (KPIs) for data-driven decision-making. Seamlessly integrate with popular email marketing platforms like MailChimp for automatic data retrieval. Conduct email campaign testing to identify winning strategies for higher engagement and conversions. Customizable for marketers, entrepreneurs, and businesses of all sizes. Streamline workflow and eliminate manual data collection for enhanced efficiency. Visualize campaign metrics for easy analysis and understanding. Ensure data security and compliance with privacy regulations. Table Included in Our Email Campaign Tracking Template 1. Campaigns: This table helps you to monitor crucial email campaign metrics, such as sent, opens, unique opens, clicks, and subscriber clicks. Ways to Customize Our Email Campaign Tracking Template Add or remove columns based on specific metrics and email campaign KPIs relevant to your email marketing goals. Customize column names to match your internal terminologies or campaign naming conventions. Create new views to segment and analyze campaigns based on different criteria, such as target audience or campaign type. Use conditional formatting to highlight important data points, such as high-performing campaigns or critical metrics. Utilize Stackby's Power-ups to extend functionality, such as integrating with third-party email marketing tools for seamless data synchronization. Implement filters and sort options to quickly access specific campaigns or prioritize data based on different parameters. Add formula fields to automate calculations and derive insights from the collected campaign data. Ready to Supercharge Your Email Marketing Efforts? Try Stackby's Email Campaign Template now and gain valuable insights to enhance engagement and conversions. Sign up today and optimize your email campaigns for success!Checkout more related Templates : Product Competitor AnalysisFacebook Ad Campaign  

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YouTube Thumbnail Creator Template - Stackby Templates

YouTube Thumbnail Creator

Create multiple youtube thumbnails at once in seconds using the Page Designer App in Stackby.  4 easy steps to create YouTube Thumbnails: Fill the right columns in the table like Title, Images, Logo & Categories.   Open the Page Designer app in the Apps Marketplace  Configure the page using a custom dimension (1280 x 720) and start adding columns in the pages (as elements) to create a thumbnail layout.  Once the page is designed, hit 'Print' to save these thumbnails as PDFs and take screenshots to convert that into an image.  Note: You need a Page Designer App in Stackby to create YouTube Thumbnails.  Add the template to your Stackby workspace and try it for free today.  Check out other related Templates : Advertise Agency workflow process Template Digital Asset Management Marketing Campaign Tracker  