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Facilities Management Template

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Facilities Management Template

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Manage and track all the different equipments, appliances, furniture and more for your store, home or warehouse with this easy to adopt facilities management template.

List all the facilities, their conditions, attachments, work orders, maintenance requests (via forms), dates, costs, locations and more with this template.

Other Related Templates

IT management template with asset tracking, ticket status, software licenses, and vendor details Templates

IT Management

Managing IT operations in any organization can quickly become overwhelming without the right systems in place. From tracking hardware and software assets to handling support tickets, managing vendors, and ensuring compliance, IT teams must juggle a wide range of responsibilities daily. To help streamline these operations, the IT Management Dashboard Template in Stackby offers a centralized, collaborative platform that brings together all critical IT functions. This template is designed for IT teams, system administrators, and infrastructure managers who need to track, manage, and report on their technology stack with accuracy and clarity. Whether you're part of a growing startup or an established enterprise, this flexible, no-code template adapts to your workflows and helps maintain full visibility over IT resources.  Key Areas Covered in the Template 1. IT Asset Tracker This module logs every piece of hardware in your organization—from laptops and desktops to routers, monitors, and mobile devices. Each entry includes: Asset ID and type Assigned user or department Purchase date and warranty expiration Status (In Use, Available, Under Repair, Retired) Vendor and serial number The asset tracker ensures every piece of IT equipment is accounted for and can be easily monitored through views like “Assets by Department” or “Warranties Expiring Soon.” 2. Ticket Management Support requests are tracked through a dedicated ticket log. IT team members can use this table to: Record issue details and requestor information Assign tickets to technicians Set priority and current status (Open, In Progress, Resolved) Track resolution time and feedback Tickets can be visualized in Kanban view for workflow clarity or filtered by urgency for triaging. 3. Software License Monitoring Stay compliant by maintaining an accurate record of all software used across the organization. This section includes: Software name and license type Expiration and renewal dates Number of active users License keys and documentation Never lose track of a license renewal again with built-in reminders and calendar views. 4. Vendor Directory Manage all IT vendors in one place—hardware suppliers, cloud service providers, software resellers, and more. Each entry captures: Vendor contact details Services provided Contract periods and renewal terms Assigned point of contact This helps with centralized relationship management and streamlines procurement decisions. 5. Project and Implementation Tracker Keep tabs on all ongoing and planned IT projects—like infrastructure upgrades, cybersecurity implementations, or new software rollouts. Each record allows you to track: Project owner and team members Timeline and milestones Budget, progress status, and notes Linked tickets and assets involved View projects on a timeline to monitor deadlines or filter by status for reporting purposes. Template Features and Custom Views Grid, Kanban, and Calendar ViewsCustomize views to match your workflow—track open support requests in Kanban or view asset return dates on a calendar. Relational LinkingLink software licenses to assigned employees, tickets to projects, and vendors to assets to create a relational database-like experience. Automation ReadySet up alerts for upcoming renewals, overdue tickets, or asset audits using Stackby’s built-in automation tools. Attachments and CommentsUpload supporting documents such as invoices, contracts, screenshots, and user guides directly into each record. Customizable FieldsTailor each table to your organization’s specific needs—add dropdowns, checkboxes, date pickers, or URL fields.  Who Is This Template For? IT Managers & AdministratorsGain visibility into assets, workloads, licenses, and support pipelines. Startups & Mid-Sized BusinessesEstablish scalable IT processes as your business grows. Enterprise Tech TeamsStandardize IT workflows across multiple teams or departments. MSPs (Managed Service Providers)Monitor and manage client systems in one dashboard with ease. The IT Management Dashboard Template for Stackby gives you a real-time overview of your entire IT ecosystem—improving response times, reducing errors, and enabling smarter decisions. With the flexibility of no-code customization and the power of collaboration, you can run IT operations more efficiently than ever before. Let us know if you’d like help adding sample data, formulas (e.g., tracking asset ROI or SLA breaches), or setting up views for your organization. 

Cleaning Schedule Template by Stackby Templates

Cleaning Schedule

A cleaning schedule is a list of things to be done in cleaning the house and the workplace at a specific time. This cleaning schedule Template can be daily, weekly, or monthly. Cleaning schedules are important. Through these, tasks are equally divided into assigned cleaners and sanitize all things on time.

Product Inventory Template By Stackby Templates

Product Inventory

Product inventory is used to record and monitor a company's inventory and manage sales effectively and efficiently. Using product inventory is necessary for any company's smooth functioning, and the best way to achieve that is by using a product inventory template! A product inventory template would make things easier for the company to comprehend and make informed decisions. What is the Product Inventory Template? A Product inventory template is used to record and monitor a company’s inventory of products and manage sales. Product inventory template also makes it easier for companies to realize their best-selling product and the company's least performing product. Using a product inventory template, companies can manage their warehouses in a more organized and efficient manner. Why do you need a Product Inventory Template? Product Inventory Template will help companies to replenish their stocks in time to avoid running out of in demand products. By using a product inventory template, companies can easily manage the rise and fall of demand. They would know exactly how much inventory they have and start acting in advance to prepare themselves. Having a good product inventory system would lead to happy and loyal customers because they know you would fulfil their demands. Having a proper product inventory would lead to cost-cutting and would reduce human error issues. Fewer errors results in less money and time spent fixing the problems. Who is this template for? The inventory manager of a company can use this template to get the entire process automated, have all the information at one glance, and make important and effective inventory management decisions. How will Stackby’s Product Inventory Template help you? With a single glance, you can get an overview of all your products. Our Product Inventory template will make your job easier in the following ways: Our template lets you see a detailed summary of all the inventory your company has, in an easy and accessible way. Our template provides you with all the information required by your company to make informed decisions. Information like product name, product photo, type of product, can be easily entered to keep track. You can enter their product ID, stock left with the company, their unit price, total inventory value of every individual product, and supplier name. If required, you can also keep details about the shelf where the product is stored under stock or not indicator and a notes section, for additional comments. This template lets you individually track the inventory of individual products. You also get the option to view the inventory in a gallery view option on our template for easy analysis. You also get the options to filter through all your products and look at specific products and our template; the option to sort it using different options is also available. You can also hide certain columns for a better inspection of certain aspects of your product's inventory. You Will Also Find These Templates Useful: Product Roadmap Product Launch Agile Product Planning Template  Product Operations 

Office Inventory Tracker By Stackby Templates

Office Inventory

An office inventory template helps maintain an office supplies inventory so that you can check which item needs to be replenished and by when. If you want to keep track of the volume and consumption of office supplies, you need a proactive office inventory management system. Once you know how much supplies you need, you can allocate budgets accordingly. Stackby’s office inventory template streamlines the whole process of managing office supplies by: Minimizing redundancy and errors in inventory details Ensuring clear segmentation of office supplies for every department Providing a centralized office supply inventory for all team members Automating the inventory check process What does Stackby’s office inventory template include? Our office inventory template includes 4 tables: Requests: to keep a track of all the items that need to be stocked Purchase orders: to track the order details of every purchase Supplier: to keep a record of the supplier’s details Sales: to track the amount spent on every purchase With the help of our office inventory management template, you can do the following: Track how many purchase requests are completed Record the barcode, purchase date, sales price, and supplier’s price Track every order detail including the order number, order date, status, quantity, total price, arrived date, etc. Store the invoices of every order in a systematic manner Keep a record of the supplier details such as name, photo, email, purchase orders, etc. Keep a track of sales made on a day along with the number of office supplies bought, their total price, and price per unit Other features of our office inventory template You can customize our office inventory template according to your different business requirements as follows: Group items:  You can further classify the inventory items by grouping them based on their usage, features, or requirements. For example, all the writing supplies such as pens, pencils, notepads, sticky notes can be grouped together. Read more: What is view sharing?  Calculate reorder point:  Reorder point is calculated by the formula: Reorder Point = Lead Time Demand + Safety Stock that is, how long you have to wait to receive the shipment plus how much safety stock you have. Reorder time tells you when you have to reorder an item. Stackby allows you to create a column of formula type that you can use to calculate reorder points of different supplies. Read more: How to use the Formula column type? Collaborate with your team:  You can add your team members and your whole team can work together on this office inventory template to ensure that there are no duplicates or errors in the inventory management. Read more: Inviting users to work on your Stack Who can use Stackby’s office inventory template? Our office inventory template can be used by office administrators, operations teams, small businesses, entrepreneurs, and office management staff. Other inventory management templates to consider: Inventory Management Template  Restaurant Inventory Tracking Template Art Inventory Tracker Template  Product Inventory Template  Equipment Inventory Template 

Template view of software inventory and license tracking table. Templates

Software Asset Management

Managing your company’s software inventory is a complex but critical task. From tracking licenses to ensuring compliance, the stakes are high for IT teams and procurement managers alike. The Software Asset Management template by Stackby brings clarity and structure to your entire software lifecycle—so you can focus on efficiency, reduce overspending, and stay audit-ready. Whether you're part of an enterprise IT team, a small business managing digital tools, or a procurement specialist reviewing vendor contracts, this template provides an all-in-one hub to manage every aspect of your software ecosystem.  Key Features of the Template  1. Centralized Software Inventory At the heart of this template is the Software_Inventory table, where you’ll manage your entire portfolio of software applications. Key Fields Include: Software Name Category Vendor Name License Type Number of Licenses Purchase Date & Renewal/Expiration Date Assigned To License Cost and Total Cost Status  Each entry is clearly organized and linked to its vendor and audit history, giving you complete control and visibility over all active and inactive assets. 2. Track Vendor Details The Vendors table stores all vendor contact information, so you’re always one click away from support or contract renewal queries. Key Fields: Vendor Name Contact Person Email & Phone Website Address Link vendors directly to the software they provide to create a network of relationships that supports easier communication and procurement.  3. Perform Regular Audits Never miss a compliance checkpoint again. The License Audit table allows you to track audit history and flag issues before they become problems. Key Fields: Software Name  Audit Date Compliance Status  Notes Assigned Auditor Follow-Up Required  This table is perfect for documenting your audit logs and staying transparent with upper management or regulators.  Use Cases: IT Departments tracking software lifecycle across global teams Procurement Teams monitoring licenses, renewals, and costs Startups and SMBs ensuring they stay compliant without overspending Enterprises preparing for internal or third-party audits CIOs & CTOs aiming for greater software visibility across departments About Template This template includes 3 relational and customizable tables that work seamlessly together: Software Inventory – Master list of software and license information Vendors – Contact and contract details of software providers License Audit – Log of compliance audits and follow-up requirements You can customize this template to fit your needs by adding columns (e.g., renewal alerts, cost center, department), linking external forms for software requests, or using views like Kanban or Calendar to track upcoming renewals. Stackby’s flexibility allows you to view your software assets as a grid, form, calendar, or even automate reminders using integrations with tools like Slack, Gmail, or Microsoft Teams.  Final Thoughts With software expenditures taking up a significant portion of operational budgets, it's essential to manage them proactively. This Software Asset Management Template helps you standardize your tracking process, reduce waste, stay compliant, and make smarter IT decisions. Whether you're managing 10 licenses or 10,000, this template is a powerful foundation to build your digital inventory management system—free to use, fully customizable, and designed for teams. 

Purchase Process Template for managing procurement and vendor approvals in Stackby. Templates

Purchase Process

A well-organized purchase process is critical for businesses to efficiently manage procurement, track expenses, and ensure timely approvals and payments. Stackby’s Purchase Process Template simplifies purchasing workflows by providing a structured way to track purchase requests, vendor details, approvals, and payment statuses. This template is ideal for procurement teams, finance departments, and business managers who need a streamlined approach to managing purchases from request to completion. Why Use This Template? Handling purchases involves multiple steps, from vendor selection to order approval and invoice tracking. Without a structured system, businesses can experience delays, budget mismanagement, and inefficiencies. The Purchase Process Template helps you: Centralize Purchase Requests: Track and organize all purchase orders in one place. Streamline Approvals: Assign approvers and automate approval workflows for efficiency. Monitor Vendor Performance: Maintain vendor details, purchase history, and reliability scores. Track Payments & Expenses: Log payment status and maintain financial transparency. How This Template Works in Stackby This template includes key tables designed to simplify the purchase process from start to finish: 1. Purchase Requests Log all purchase requests with details like item name, quantity, cost, and department. Assign requesters and track approval status. Set priority levels and deadlines to ensure timely procurement. 2. Vendor Management Maintain vendor contact details, pricing agreements, and service ratings. Track previous purchases from each vendor to compare costs and reliability. Monitor vendor response time and delivery efficiency. 3. Order Approval Workflow Assign approvers and define purchase request criteria. Track approval stages (Pending, Approved, Rejected) for each request. Automate notifications for pending approvals to keep the process moving. 4. Payment Tracking & Invoice Management Log invoices with due dates, payment status, and amounts. Categorize payments as pending, processed, or overdue. Track expenses against budget allocations for financial oversight. Key Features & Benefits Customizable Fields: Adapt the template based on your business’s purchasing workflow. Automations & Integrations: Connect with accounting software to streamline payment tracking. Real-Time Collaboration: Ensure seamless communication between procurement and finance teams. Multiple Views for Better Insights: Use Table, Kanban, and Calendar views to visualize purchase requests and approvals. Real-World Use Cases Corporate Procurement Teams: Manage purchase requests and vendor agreements efficiently. Small Businesses & Startups: Track expenses and approvals to ensure budget control. Finance Departments: Maintain a structured overview of payments and invoices. Getting Started with the Template Add Purchase Requests: Input all new purchase orders with relevant details. Manage Vendor Details: Keep an updated record of vendors and their reliability scores. Set Up Approval Workflows: Assign approvers and track status changes. Monitor Payments & Expenses: Ensure timely payments and keep financial records updated. Review & Optimize: Regularly analyze the purchase process and make necessary improvements.

Equipment Maintenance

Keeping equipment in top-notch condition is essential for any business that relies on machinery and tools. Regular maintenance ensures longevity, prevents breakdowns, and saves money in the long run. Stackby’s Equipment Maintenance Template is designed to help you organize, schedule, and track maintenance tasks efficiently. Whether you're managing a small workshop or a large industrial facility, this template will help you stay on top of all your maintenance needs. Why Use the Equipment Maintenance Template? Streamline Your Maintenance Process Managing maintenance schedules and tasks can be overwhelming, especially when dealing with numerous pieces of equipment. Stackby’s equipment maintenance log template provides a clear and organized way to track all your maintenance activities. This helps ensure that nothing falls through the cracks and that all equipment receives the attention it needs. Prolong Equipment Lifespan Regular maintenance is key to extending the lifespan of your equipment. By keeping detailed records of all maintenance activities, you can ensure that your machinery is always in optimal condition. This not only prevents costly breakdowns but also maximizes the return on your investment. Improve Efficiency and Safety Well-maintained equipment operates more efficiently and safely. This equipment maintenance schedule template helps you schedule regular maintenance checks, reducing the risk of accidents and ensuring that your equipment performs at its best. This can lead to improved productivity and a safer working environment. Customizable and User-Friendly Every business has unique maintenance needs. Stackby’s template is fully customizable, allowing you to tailor it to fit your specific requirements. Add custom fields, adjust layouts, and organize data in a way that works best for you. The user-friendly interface makes it easy for anyone on your team to use. Who Can Benefit from This Template? Manufacturing Plants Manufacturing plants with numerous machines and equipment can use this template to schedule and track maintenance tasks. This ensures that all machinery is well-maintained, reducing downtime and improving overall productivity. Construction Companies Construction companies rely heavily on their equipment. This template helps track maintenance for everything from heavy machinery to smaller tools, ensuring that all equipment is safe and ready to use on job sites. Small Workshops Small workshops can benefit from this template by organizing their maintenance tasks in one place. This helps keep all equipment in good working condition, preventing unexpected breakdowns that can disrupt operations. Facilities Management Facilities managers overseeing large buildings or campuses can use this template to schedule and track maintenance for various equipment and systems. This ensures that all facilities operate smoothly and efficiently. IT Departments IT departments can use this template to track maintenance for servers, computers, and other hardware. Regular maintenance helps prevent technical issues and ensures that all systems are running efficiently. Benefits of Using Stackby’s Equipment Maintenance Template Organized Maintenance Schedules Keep all your maintenance tasks organized in one place. This template helps you schedule regular maintenance, track completed tasks, and plan upcoming activities, ensuring that every piece of equipment gets the attention it needs. Detailed Maintenance Records Maintaining detailed records of all maintenance activities helps you monitor the condition of your equipment over time. This information is invaluable for making informed decisions about repairs, replacements, and upgrades. Increased Equipment Reliability Regular maintenance reduces the risk of unexpected breakdowns, ensuring that your equipment is always ready when you need it. This increases reliability and helps you maintain consistent operations. Cost Savings Preventative maintenance is often less expensive than emergency repairs. By staying on top of maintenance tasks, you can avoid costly breakdowns and extend the lifespan of your equipment, saving money in the long run. Enhanced Safety Well-maintained equipment is safer to use. This template helps you ensure that all safety checks are completed on time, reducing the risk of accidents and creating a safer working environment for your team. Customizable to Your Needs Every business has unique maintenance requirements, and Stackby’s template is designed to be fully customizable. Add the fields and information that are most important to you, ensuring that the template fits your specific needs and evolves with your business. Managing equipment maintenance doesn’t have to be a headache. Stackby’s Equipment Maintenance Template provides the tools you need to organize, schedule, and track all your maintenance tasks efficiently. Whether you're managing a manufacturing plant, a construction company, a small workshop, or any other type of facility, this template will help you keep your equipment in top-notch condition. Start using Stackby’s Equipment Maintenance Template today and take the hassle out of equipment maintenance! 

Stackby IT Ticket Management Template dashboard with tickets, agents, and priorities Templates

IT Ticket Management

Efficient IT support is essential to keeping your organization running smoothly. Stackby’s IT Ticket Management Template provides a comprehensive, customizable solution to track, manage, and resolve internal IT issues with clarity and speed. Designed for IT help desks, system administrators, and technical support teams, this template gives you a structured way to streamline your ticketing workflow—from issue reporting to resolution. Whether your company handles a handful of support tickets or dozens per day, organizing them efficiently can prevent SLA breaches, reduce response time, and boost internal satisfaction. With this template, you can not only log each support ticket but also track key details like requestor information, ticket priority, issue categories, assigned agents, resolution status, and SLA timelines. What This Template Offers This template is structured into multiple connected views to offer full visibility into your support process. Here’s a breakdown: 1. Support Tickets View Capture all incoming IT issues in a central table. Each ticket can be logged with an auto-generated ID, priority, description, requester details, department, and issue category. You can assign tickets to specific agents, update their status, and track SLA deadlines and resolution time. 2. Agent Directory Keep a centralized list of your IT support team members. Track their contact info, skill levels, roles (Level 1, 2, or 3), and total tickets assigned. This ensures that requests are always routed to the right person based on issue type or expertise. 3. Requester & Department Directory Know who raised each issue and from which department. This makes follow-up easier and gives insights into recurring problems in specific teams like HR, Finance, or Marketing. 4. Issue Categories Classify each ticket based on predefined issue categories like Hardware, Software, Network, or Access. Assign default SLA durations to each category to help your team stay accountable and prioritize effectively.  Key Functional Highlights Priority & Status TrackingInstantly view the status of every ticket—whether it’s Open, In Progress, Resolved, or Closed—along with priority levels from Low to Urgent. SLA & Resolution MetricsUse built-in date and formula columns to track SLA due dates, measure actual resolution time, and flag overdue tickets. Agent Assignment & WorkloadLink each ticket to an agent from your support team. Analyze individual workloads using formulas to ensure even distribution and fast response. Automated Views & FiltersCreate filtered views like “High Priority Tickets,” “Tickets Due Today,” or “Resolved This Week” to keep your team focused on what matters most. Attachment & Communication LogsAdd screenshots, documents, or logs to each ticket. Use long text fields to track back-and-forth conversations with requesters. Use Cases In-House IT TeamsTrack internal requests across all departments, improve SLA compliance, and ensure quicker turnaround. Managed IT Service Providers (MSPs)Use the template to manage client tickets in a white-labeled workspace and report on resolution times. Startups & SMEsImplement an easy-to-use IT help desk system without the cost of complex software. Educational or Government InstitutionsLog and resolve tech issues from faculty, students, or staff while maintaining audit trails. Why Use Stackby for IT Ticket Management? Unlike rigid help desk software, Stackby lets you fully customize the template to your needs. You can: Build ticket submission forms for employees Create automated reminders and status updates Visualize workload via Kanban boards or calendar views Integrate with tools like Slack or Gmail to trigger alerts or auto-create tickets This flexibility makes Stackby ideal for businesses that need a lightweight yet powerful IT management system. Get started instantly, adapt the fields as you grow, and centralize your ticket lifecycle in a collaborative workspace. Would you like me to now help create: A visual layout or screenshot mockup? Help text for each column in the template? Dashboard metrics (e.g., ticket status summary, agent workload charts)?