Managing your company’s software inventory is a complex but critical task. From tracking licenses to ensuring compliance, the stakes are high for IT teams and procurement managers alike. The Software Asset Management template by Stackby brings clarity and structure to your entire software lifecycle—so you can focus on efficiency, reduce overspending, and stay audit-ready.
Whether you're part of an enterprise IT team, a small business managing digital tools, or a procurement specialist reviewing vendor contracts, this template provides an all-in-one hub to manage every aspect of your software ecosystem.
At the heart of this template is the Software_Inventory table, where you’ll manage your entire portfolio of software applications.
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Each entry is clearly organized and linked to its vendor and audit history, giving you complete control and visibility over all active and inactive assets.
The Vendors table stores all vendor contact information, so you’re always one click away from support or contract renewal queries.
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Link vendors directly to the software they provide to create a network of relationships that supports easier communication and procurement.
Never miss a compliance checkpoint again. The License Audit table allows you to track audit history and flag issues before they become problems.
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This table is perfect for documenting your audit logs and staying transparent with upper management or regulators.
This template includes 3 relational and customizable tables that work seamlessly together:
You can customize this template to fit your needs by adding columns (e.g., renewal alerts, cost center, department), linking external forms for software requests, or using views like Kanban or Calendar to track upcoming renewals.
Stackby’s flexibility allows you to view your software assets as a grid, form, calendar, or even automate reminders using integrations with tools like Slack, Gmail, or Microsoft Teams.
With software expenditures taking up a significant portion of operational budgets, it's essential to manage them proactively. This Software Asset Management Template helps you standardize your tracking process, reduce waste, stay compliant, and make smarter IT decisions.
Whether you're managing 10 licenses or 10,000, this template is a powerful foundation to build your digital inventory management system—free to use, fully customizable, and designed for teams.