Vendor Assessment Template Template
Use TemplateThe Vendor Assessment Template is a powerful and customizable solution designed for procurement teams, supply chain managers, and business owners to effectively evaluate and manage vendor performance. Whether you're working with long-term suppliers or assessing new potential vendors, this template gives you a structured framework to compare key metrics and make data-driven decisions.
With fields covering product/service quality, delivery timelines, pricing, compliance, and communication efficiency, this template helps standardize your evaluation process and bring clarity to vendor management. Built on Stackby, this template can be customized, automated, and linked across teams and functions.
Key Tables and Fields
1. Vendors Table
This table stores all primary information about your vendors. Each vendor is listed with contact and business details, providing a centralized directory.
- Vendor Name
- Vendor Category (e.g., Logistics, IT Services, Raw Materials)
- Point of Contact
- Phone
- Company Website
- Years in Business
- Location
- Status (Approved, Under Review, Rejected)
2. Assessment Criteria Table
Use this table to define and weigh the factors on which vendors will be assessed.
- Criteria Name (e.g., Product Quality, Price, Delivery Time)
- Weight (%)
- Assessment Type (Qualitative/Quantitative)
- Scoring Scale (1–5, 1–10)
- Notes
3. Vendor Evaluations Table
This table is where actual assessments take place. You can link each evaluation to a vendor and fill out ratings for each predefined criterion.
- Evaluation Date
- Evaluator Name
- Linked Vendor
- Linked Criteria
- Score Given
- Comments
- Total Score
- Overall Rating (Auto-calculated)
4. Performance Summary Table
Auto-calculate and compare total scores, averages, and ranks across vendors. Use this view to determine top performers or flag underperformers.
- Vendor
- Average Score
- Number of Evaluations
- Rank
- Recommendation
Key Features
- Customizable Evaluation Metrics: Tailor criteria to match your industry and internal priorities.
- Linked Tables: Keep your data interconnected — each evaluation automatically ties back to the vendor and assessment criteria.
- Auto-Scoring: Let Stackby auto-calculate weighted scores and overall ratings to remove manual math.
- Dashboards & Views: Visualize vendor performance over time using charts, filters, and summary blocks.
- Collaboration-Ready: Assign evaluations to team members, collect feedback collaboratively, and maintain an audit trail.
- Forms & Surveys: Share the evaluation form with multiple departments or teams for multi-perspective scoring.
Use Cases
- Procurement Departments: Continuously assess vendors to ensure contract renewals are backed by performance.
- SMEs & Startups: Establish an objective system for selecting new vendors when building a supply chain.
- Enterprise Compliance Teams: Ensure vendors meet operational, ethical, and legal standards.
- IT and SaaS Sourcing: Evaluate and rank software vendors or service providers before onboarding.
- Event or Project Managers: Score and compare vendors hired for specific events, campaigns, or projects.
Why Use This Vendor Assessment Template?
Vendor relationships are integral to your business success, and poor vendor performance can severely impact your operations, costs, and timelines. With this Vendor Assessment Template, you get a consistent, data-driven system to evaluate your vendors on a recurring basis.
No more fragmented spreadsheets or subjective decisions — now you can gather structured evaluations from different stakeholders, maintain historical performance logs, and generate reports instantly. Whether you're working with a few key partners or managing hundreds of suppliers, this template adapts to your workflow and scales as your vendor network grows.
