Top 10 Alternatives to Airtable in 2021
11 min read

Top 10 Alternatives to Airtable in 2021

Airtable alternatives, eh? So, you have used Airtable and are not so impressed with the features that it offers! Airtable sure has an intuitive UI, is easy to use and almost instant to get started with.

However, we understand, you are looking for more, beyond what this popular project management tool has to offer. So here we have curated the top 10 Airtable alternatives you should look for in 2021.

Data management tools like Airtable have been popular among the masses for a long time now. Different apps like Airtable are popular because they are quite simple to use, intuitive, and simple to get started with.

Even though Airtable is a popular project management tool, it has limited functionality. It is one of the main reasons that users are looking to find better Airtable alternatives.

Table of Content

What is Airtable?

Airtable is a collaborative online project management solution that combines the database backend with a spreadsheet interface. It is a business application that helps you store and create records in tables, organize them in the database, link the data, and access the information in multiple ways.

Why Should You Look for Alternatives to Airtable?

The popularity of Airtable as a user-friendly spreadsheet app has been increasing from 2012. Unlike many other databases online, Airtable offers a centralized database system that helps in unifying the work process, making it more seamless. However, like most of the databases, Airtable is not perfect.

What is the problem?

Many Airtable users along multiple industry domains have complained about the database to be too generic in functioning. Airtable has not been serving as an ideal tool when it comes to modern-day project management, data organization or collaboration requirements! Here are some points that explain these problems in a better way:

  • Limited features for project management and task management.
  • Acting primarily as visualization and data storage tool
  • No feature for time tracking for projects.

If you are also one of the people who have been relying on Airtable and are looking for better options now – don’t fret! Here are our top 10 alternatives to Airtable!

Free Alternatives to Airtable

Stackby

Stackby is also a collaborative spreadsheet-based data management application that helps you store, organize, and access your data in multiple forms. It has been designed to meet non-technical employees' needs and bring structure and visibility to workflows.

It streamlines and automates the entire process with its user-friendly spreadsheet-like interface. Stackby allows its users to customize the spreadsheet according to their requirements and collaborate in real-time.

Stackby offers six different layouts – Table, Kanban, Update Form, Calendar, Gallery, and Form, unlike any other service.

The most innovative and attractive feature of Stackby is its Column level API integration facility.

This allows the users to connect to third-party services like YouTube, Clearbit, Hunter.io, SendFox, Intercom, Google Analytics, Facebook Ads, etc. and automatically pull and analyze data.

You can also automatically pull data from API, refresh the latest information in real-time along with scheduling the API column at specific intervals.

Some of the well-known templates on API integrations are Google Analytics Reporting Template, Facebook Ad Campaign Management Template, Youtube Channel Metrics template, etc.

You can check out all the available API integrations at Stackby here.

Stackby offers more than a hundred pre-built templates that can be used for different purposes by your Team. Using comments, checklists, and reminders, the team members can communicate and facilitate the free flow of important information.

Stackby customers can use its web app, mobile app, or Chrome extension to record, maintain, update, and visualize their data using a single interface.

Pricing – A number of features in Stackby templates are available for free to users everywhere. It offers multiple plans; $199 for six users in a limited time offer. The original is $648 based on the Economy plan at $9 per user per month.

Notion

Known to be one of the fastest growing and highly preferred productivity applications across the globe, Notion allows you to write, plan, collaborate, and get organized on a single interface.

It combines some of the most widely used workspace tools in one and lets you take notes, add tasks, set deadlines, collaborate, and manage projects easily. It is compatible with almost all platforms, including Android, iOS, Mac, Windows, and Web.

Notion has been described as "the all-in-one workspace for your notes, tasks, wikis, and databases." It is extremely flexible and customizable according to the needs of the user and offers cross-platform operability.

Notion has four main features. First, the Notes and Docs feature allows you to take notes, make a to-do list, and embed links in documents. Second, the Knowledge Base is the storehouse of all your important information. Third, the Tasks and Projects features include a Kanban board and calendar and help you stay on top of your agenda. Fourth, Spreadsheets and Databases allow you to record and keep track of all your information.

Pricing – The payment plan of Notions ranges from $0 for the Personal Plan, $4 per month for Personal Pro, and $8 per member per month for the Team Plan.  

Zoho

Zoho is another cloud-based project management solution with features similar to the ones described above. It helps businesses worldwide keep track of multiple tasks, set deadlines, collaborate with team members, and stay in tune with the latest project updates.

It gives a comprehensive overview of your projects' current status and provides real-time updates on the same with its built-in project reports.

Its online feed, forum, and chat rooms facilitate smooth communications among your team members, and the time tracking feature monitors the time spent on a particular task.

Under Project Planning, you can break down the project into simpler tasks and keep track of the deadlines to ensure that the work is completed on time. The Kanban view allows you to see your project workflow status in the form of cards. Zoho also provides Gantt Charts to visualize the progress of project tasks. You can also integrate Zoho Projects with Zoho Reports to track your Team's work.

Zoho can also be integrated with Gmail, Google Drive, and Google Calendar to streamline your work and sync it with your Google account. In addition to Google, Zoho also provides Dropbox integration to its users.

Pricing – Zoho offers a 10-day free trial for new users. Starting from ₹210 per user per month to ₹420 per user per month, it provides four different plans depending on the total number of users – Standard, Express, Premium, and Enterprise.

Plutio

Plutio is a one-stop project management solution with multiple innovative features! It will allow you to manage your entire business using a single interface.

Plutio is much more than a project management tool. It also carries out invoice creation, contract creation, proposal creation, and works as an effective CRM tool. You can also integrate your Plutio account with Google Calendar to streamline and track your company’s work!

This all-in-one solution will organize your entire work in one place. Plutio is a preferred tool for small businesses and entrepreneurs.

It offers multiple workspaces to its users. This is especially useful when you must track multiple projects at the same time. Plutio allows you to work and share reports with your team members. You can also use this tool to connect with your clients, who can monitor your project's progress in real-time.

As a bonus, it allows you to add checklists inside your checklists. You can divide your entire project into the smallest and simplest tasks. The time tracking feature ensures sound time management.

Plutio is easy-to-use and visually appealing to the user. It combines project management and task tracking to deliver software that can be used to manage your company's most important work.

Pricing – Plutio offers a 7-day trial to new users. Its packages range from $15 per month for Solo, $20 per month for Studio, to $30 per month for Team.

Agiled

From invoicing, contracts, CRM, finances to project and employee management, Agiled combines the functions of multiple apps in one!

Designed for business management, Agiled offers an interactive and easy-to-understand interface that can track projects, tasks, and expenses.

Under Project Management, Agiled offers multiple templates to save time by tracking the entire process.  With Gantt Charts, you can view and manage the project schedule and share it with your clients. It also allows you to set milestones for your projects.

Agiled also works as a CRM tool allowing you to track your clients, leads, and tickets.  To simplify your work, you can also use Agiled to track and manage your Finances. You can send professionally made invoices to your client via this tool and accept online payments!

In addition to all the above features, Agiled is also an HR solution for your company. You can manage your employees, monitor team attendance, track the holiday list, and record employees leave.

Pricing – As far as pricing is concerned, Agiled offers multiple plans starting from $7 per month for solopreneurs, $15 per month for small teams, $45 per month for medium-sized teams, and $79 a month for businesses. You can upgrade or downgrade your plan at any time.

Zenkit

This project management tool has been making waves in the business community ever since its launch. It is extremely flexible and adaptable to the needs and requirements of users.

Zenkit is a cloud-based service that is available as an application on Android and iOS too. It gives a comprehensive overview of all your ongoing projects and allows you to track the same with the click of a single button!

You can collaborate with your Team and organize your task and ideas. It can be used for teams of any size.

Zenkit’s platform can be integrated with Google Calendar. Apart from this, Zenkit also allows integration with other systems such as Google Sheets, Gmail, Trello, Dropbox, Asana, Slack, Clockify, DeskMoz, and Evernote. Its highly sought-after Kanban view allows you to categorize and view your project status in the form of cards.

You can use it to create and track to-do lists. Zenchat, a feature of Zenkit, is a messaging service with an in-built task management tool.

Pricing-In line with similar tools, Zenkit offers a free trial too. It provides four different plans, namely Basic, Plus, Business, and Enterprise. While the Basic plan is free, the Plus plan is for $9 per month, and the Business plan is for $25 per month.

Trello

Trello works as a collaboration platform and allows its users to streamline their workflow and enhance their productivity with minimum effort!

This simple and easy-to-use project management tool is available for desktop and mobile users.

With little to no training required for its use, Trello is preferred by companies across the globe. You can organize and monitor your project and collaborate with your team members. Using this tool, you can categorize your project tasks according to their current status and organize them into cards to make it easy-to-understand. This is accomplished via the Kanban view.

You can set deadlines, alerts, notifications to ensure that the client’s work is completed within the set deadline.

From production workflow, product development, recruitment to marketing campaigns, Trello can be used by all your departments to simplify their respective work.

Trello has a unique and dedicated voting system that employees can use to support or disapprove of a particular decision. Its board and card system has made it an attractive organizational tool for users.

Pricing – Trello offers a free plan with limited features. Also, it offers a Business Class plan at $10 per user per month and an Enterprise plan at $17.50 per user per month.

Quip

Quip is another team collaboration tool that works well as an alternative to Airtable!

You can create and edit Quip documents to integrate and track your Team's work. Apart from this, you can develop spreadsheets and maintain checklists to promote real-time collaboration.

It is equipped with an in-built messaging service that allows team members to stay in constant touch and avoid any communication gap.

Quip is available in desktop and mobile versions. It can be used by both Android and iOS supporting phones.

Pricing – Quip offers multiple plans with a different collection of features depending on the price. It offers Quip Starter for $10 per user per month, Quip Plus for $25 per user per month, and Sales Advanced for $75 per user per month. Its services are billed annually, and it also offers a free trial.

Podio

Developed by Citrix, Podio is the perfect project management tool for tracking multiple projects, setting deadlines, organizing files, and creating to-do-lists.

You can customize the tool to add the features that your Team needs to work on their projects.  The idea behind Podio is centred around the concept of a workspace. You can assign tasks to team members, add notes and comments to facilitate a better understanding, and attach files. You can also set reminders to avoid any delays in the work assigned. It also allows you to share files with anyone.

Podio has a built-in instant messaging and video calling service that facilitates smooth communication among team members. It allows you to create and update reports and integrate with Gmail and Google Tasks.

Pricing – Podio offers different plans depending on the size and scope of the business. Its most basic plan is free for a maximum of five employees. It offers a Basic plan for $7.20, a Plus plan for $11.20, and a Premium plan for $19.20.

Smartsheet

The last alternative to this list is Smartsheet! This is another project management software that works as a suitable alternative to Airtable.

Smartsheet functions as a project manager and trackers, giving you real-time updates of your project tasks' progress. It is an easy-to-use, cloud-based, collaborative tool used by companies worldwide.

You can view your project progress in the form of Gantt charts, Kanban boards, and Smartsheet calendars. It can also be used to store all your project-related files.

You can automate repetitive project tasks using this tool. The Activity Log here allows you to track the various aspects of your work.

Smartsheet is available in both the desktop and mobile versions. The latter allows you to access your work from anywhere.

Pricing – Smartsheet offers two different sets of plans, namely Standard and Enterprise. Under the former, it provides an Individual Plan for $14 per month and Business Plan for $25 per user per month. On the other hand, it also offers an Enterprise Plan and Premier Plan.

Final Thoughts

Even though Airtable has a lot to offer, sometimes some tools are not the right fit for you or your business, and sometimes you are simply looking for something more. Hope that this list helped you out in finding a suitable alternative for Airtable!