Free Database templates for all your workflows

1000+ templates ready to explore

Free Database templates for all your workflows

Search and explore from our gallery of no-code database templates. Use any template to start with and add it to your workspace.

All templates

By Use Case

By Industry

By Feature

0 result for sss

Categories

AI Social Media Post Generator Template

Use Template

AI Social Media Post Generator Template

Use Template

What Is an AI Social Media Post Generator ?

The AI Social Media Post Generator Template helps you plan, generate, and organize all your social media content in one place. It uses AI prompts and structured fields to speed up caption creation, improve consistency, and keep your content calendar organized. This makes it easier to manage posts across multiple platforms without juggling multiple tools.

If you're already using tools to organize your team’s tasks, this template fits right in and helps simplify your publishing workflow.

Why Use AI Social Media Post Generator?

Creating social media content every day is demanding. This AI Social Media Post Generator removes guesswork by giving you a clean workflow to brainstorm ideas, generate captions, optimize messaging, and track publishing status.

It helps you plan ahead and build custom workflows so your posting schedule stays consistent. You can also pair it with resources like the social media content calendar template to get a full planning-to-publishing system.

Key Columns in AI Social Media Post Generator Template

Here are the key columns included in the template:

• Platform: Select Instagram, Facebook, LinkedIn, X, or other channels.
• Post Idea: Store your raw content concepts.
• AI Prompt: Add prompts to generate captions and variations.
• AI-Generated Caption: Save AI-created copy for review.
• Final Caption: Approved caption ready for publishing.
• Media Type: Choose image, video, carousel, or link.
• Status: Track draft, in review, scheduled, or published.
• Publish Date: Set your posting timeline.
• Engagement Notes: Record post-performance insights.

How to Use This Template

Start by adding your platforms and entering a few post ideas. Write simple AI prompts, then let the generator create your captions. Review each caption, refine it, and save the final version.

Once ready, set a publish date and update the status. You can also automate workflows with Stackby to send reminders or move posts to “scheduled” once they're approved. If you need a fully connected workflow, explore how to connect APIs in Stackby to pull analytics or push scheduled content.

To manage larger campaigns, you can also organize everything alongside other project management templates for a smooth content pipeline.

Who Is This Template For?

This template is useful for:

• Social media managers handling daily posts
• Freelancers managing accounts for multiple clients
• Small businesses wanting consistent branding
• Agencies planning content at scale
• Creators who want a simple workflow to keep ideas organized

If you want a customizable system, you can also create your own database inside Stackby and tailor fields as your content needs grow.

Tips to Get the Most Out of This Template

• Keep your prompts short and clear to get better AI output.
• Maintain a library of high-performing captions for reuse.
• Use real-time collaboration features to work with your team.
• Repurpose ideas across platforms to save time.
• Combine this with marketing templates to support bigger campaign planning.

You can streamline your workflow even further by exploring more Stackby templates that support content creation and scheduling.

Conclusion

The AI Social Media Post Generator Template helps you plan, write, and publish posts without stress. With structured fields, AI support, and an easy workflow, it keeps your social media presence consistent and aligned with your brand. It’s a simple system that saves time and improves the quality of your content.

FAQs

What is an AI Social Media Post Generator template?

It’s a prebuilt workspace that helps you generate captions, plan posts, and organize your content creation process.

Can I use this template for multiple platforms?

Yes. You can create posts for Instagram, LinkedIn, X, Facebook, Pinterest, and more.

Do I need AI experience to use this?

No. You simply enter prompts, and the generator handles the rest.

Can teams collaborate using this template?

Yes. Team members can review, edit, and update posts in one shared workspace.

Is this template customizable?

Every column, prompt, and workflow can be tailored to fit your content strategy.

Other Related Templates

AI Europe VC Fund Database Template | Discover & Analyze Investors Templates

Europe VC Funds Database

What Is an AI Europe VC Fund Database Template? The AI Europe VC Fund Database template helps you organize, track and analyze venture capital firms across Europe. Whether you are fundraising, researching investment trends or building a prospect list, this template brings all VC fund data into one streamlined workspace. It also uses AI to enrich details and save hours of manual research. You can extend this template further by exploring Stackby templates that make data management easier across different workflows. This VC Fund database is ideal if you want to organize research efficiently and manage everything in one workspace. Why Use AI Europe VC Fund Database Template? Raising capital requires accurate information, strong investor targeting and timely outreach. This template simplifies all of that. It gives you a ready-to-use structure to collect fund details, investment focus, geography, stages and key decision makers. If you already use project management templates to organize your pipeline, this VC research tool will fit right into your workflow. You can also connect APIs in Stackby to pull fresh data or automate repetitive updates for faster deal research. Key Columns in AI Europe VC Fund Database Template Here are the key columns you will find in the AI Europe VC Fund Database: Fund Name Country and Region Investment Thesis Industry Focus Funding Stages Assets Under Management (AUM) Key Partners / Contacts Website and Social Links AI-generated Company Summary Notes and Priority Tag These columns help you build a complete Europe VC Fund Database with context-rich investor profiles. How to Use AI Europe VC Fund Database Template Start by adding VC firms you are tracking across Europe. Enter their basic details, link their websites and add the investment stages they prefer. You can also use AI to generate descriptions or partner information from public data. If you manage multiple outreach campaigns, you can build custom workflows in Stackby to categorize funds by geography or interest area. You can even automate workflows with Stackby to keep your fund data fresh without manual effort. When planning outreach campaigns, pair this with your marketing templates or editorial calendar template to sequence investor updates or PR activities. Who Is AI Europe VC Fund Database Template For? This template is useful for anyone who needs structured data on European VC firms: Startup founders raising their next round Fundraising consultants and advisors Research analysts comparing funds Corporate innovation teams Students or researchers studying venture capital patterns It is simple enough for beginners yet powerful for advanced research teams. Tips to Get the Most Out of AI Europe VC Fund Database Template Group funds by industry or region to spot patterns. Use priority tags to mark high-value investors. Keep your fund list updated using API connections. Integrate with other Stackby workflows to streamline your research pipeline. Before you scale, you can also explore Stackby templates to add more structure around operations or organize your team’s tasks. Conclusion The AI Europe VC Fund Database template gives you a clear and organized way to research investors, track details and plan smarter outreach. With AI assistance and flexible customization, it becomes a reliable tool for fundraising and strategic decision-making. FAQs What is an AI Europe VC Fund Database? It is a structured database that stores detailed profiles of venture capital firms in Europe and uses AI to enrich information automatically. Can I customize the columns? Yes. You can add, edit or remove any column to match your research needs. Does this template help with outreach? It helps you organize investor information, which can then be used to plan outreach campaigns effectively. Is this template suitable for early-stage startups? Yes, early-stage teams can use it to identify relevant investors and build a targeted list.

Preview Use template

AI Brand Checker

What Is an AI Brand Checker Template? The AI Brand Checker template helps you monitor how your brand appears across the internet. It brings together mentions, sentiment, sources and competitor insights so you can stay on top of your brand health. This template uses AI to summarize the context and highlight what matters most. It gives you a clean, organized space to capture daily or weekly updates across channels. If you already use project management templates, this fits naturally into your workflow and makes tracking easier. Why Use AI Brand Checker Template? Brand perception changes quickly. People talk about your business across social platforms, blogs, communities and product review sites. Without a system in place, it can be tough to stay updated. This template helps you: Keep all brand mentions in one organized view. Understand sentiment instantly through AI-generated summaries. Compare brand signals with competitors. Track the source and context behind every mention. Spot trends early so you can respond faster. You can also organize your team’s tasks by linking this template with other workspaces. Key Columns in AI Brand Checker Template These are the key columns included: Mention Description AI Summary Sentiment Score Sentiment Category Source/Platform Competitor (if applicable) Priority Level Date Captured Media Link or Screenshot Notes & Next Steps You can extend the structure with fields from other product management templates if needed. How to Use AI Brand Checker Template Start by adding brand mentions from different online sources. This can include social posts, PR articles, customer reviews, or references in competitor content. Then let AI generate summaries and sentiment insights. Review the score and categorize mentions based on urgency or relevance. Use the priority column to note which items require immediate action. If you're running campaigns, you can link this template to your marketing templates to track outcomes across both brand and performance activities. Here are the basic steps: Add a brand mention and paste the link or description. Run the AI column to generate context and sentiment. Categorize the mention as positive, neutral or negative. Add actions or follow-ups in the notes. Tag competitors if the mention involves them. Review the dashboard weekly to spot patterns. You can also automate workflows with Stackby by connecting APIs that pull in brand mentions directly from monitoring tools. Who Is This Template For? This AI Brand Checker template is ideal for: Marketing and brand managers Agencies monitoring client reputation Social media teams Founders who want a quick view of brand health PR specialists Customer experience teams Competitive intelligence teams If you prefer a broader content planning setup, you can link this with your editorial calendar template to maintain consistency across channels. Tips to Get the Most Out of AI Brand Checker Template A few tips to make this template even more effective: Track mentions daily if you're managing an active brand. Tag themes like product features, service issues or campaign names. Compare brand and competitor sentiment side-by-side. Use the priority column to align team follow-ups. Pull AI summaries into weekly reports. You can also connect APIs in Stackby to avoid manual tracking and keep everything updated automatically. If you're building a larger process, try combining this with other tools to manage everything in one workspace. Conclusion The AI Brand Checker template makes it simple to track your brand presence and understand how people talk about your company. With AI-generated context, clean organization and easy collaboration, it allows your team to stay proactive and informed. Whether you handle reputation monitoring daily or weekly, this template creates a reliable system that grows with your brand. If you need inspiration for other setups, feel free to explore Stackby templates and refine your workflow even further. FAQs What does an AI Brand Checker do? It helps you monitor brand mentions, sentiment and online conversations using AI-generated insights. Can I connect social monitoring tools to this template? Yes. If those tools offer API access, you can integrate them inside Stackby. Is this template helpful for agencies? Yes, agencies can track multiple clients by creating separate views or tables. How often should I update the data? Daily tracking works best for active brands, while smaller brands may update weekly. Does the template include competitor tracking? Yes. You can tag competitors and compare mentions directly within the table.

Preview Use template

Free AI Company Enrichment Template | Automate Firmographics Templates

AI Company Enrichment

What Is an AI Company Enrichment Template? The AI Company Enrichment template helps you collect, verify, and enrich company information in one place. It uses AI to fill in missing fields, clean messy data, and streamline research workflows. Whether you're tracking prospects, vendors, or partners, this template makes company enrichment easier and faster. You can manage everything in one workspace while keeping your team aligned through real-time collaboration features. Why Use an AI Company Enrichment Template? Keeping company records complete and updated takes time. This template handles the heavy lifting by enriching your data with key company attributes, letting you focus on strategy instead of manual research. It also fits perfectly within other project management templates if you’re already organizing operations across teams. You can even automate workflows with Stackby to keep everything synced. Key Columns in AI Company Enrichment Template Here are the essential columns included: Company Name Website Industry Location Description Number of Employees Revenue (Estimated) Social Links Contact Information Each column helps you build a complete, reliable record of every company in your database. How to Use AI Company Enrichment Template Start by entering the companies you want to research. Then run AI enrichment on selected rows to auto-populate missing fields like industry, team size, and company overview. You can connect APIs in Stackby to keep data refreshed or build custom workflows to categorize and segment companies. If you're already using CRM templates for lead tracking, pair this template with those to create a stronger research workflow. Who Is This Template For? This template is ideal for teams that depend on accurate company data: Sales and SDR teams researching prospects Marketing teams building targeted lists Operations teams validating partner or vendor information Analysts creating market research reports If you want to explore Stackby templates to improve your data processes, this one is a great starting point. Tips to Get the Most Out of This Template Enrich companies in batches to speed up your process. Add custom fields if your workflow requires more details. Use filters to segment companies by revenue, industry, or size. Connect this template with your CRM to organize your team’s tasks and improve data flow. These tips help you streamline your workflow and manage richer company data with less effort. Conclusion The AI Company Enrichment template makes it easy to research and enhance company profiles without juggling multiple tools. With AI-powered enrichment and flexible customization, you can keep your data accurate, organized, and ready for action. It’s a simple way to organize work the smart way and ensure your teams always have up-to-date company insights. FAQs What is AI Company Enrichment? It’s the process of using AI to fill in missing company details, verify information, and create complete company profiles. Can I customize the template? Yes, you can add or remove columns based on your workflow. Does this work with CRM data? You can import your CRM data and enrich it inside the template. How accurate is the AI-generated information? AI provides reliable estimates, but you can review and edit any field as needed. Can I use this for vendor or partner research? Yes, it works for any type of company data collection or enrichment.

Preview Use template

Free AI Project Management Template | Organize, Track & Streamline Projects Templates

AI Project Management

What Is an AI Project Management Template? The AI project management template helps you plan, organize and track projects in one place. It uses AI to summarize updates, generate tasks, highlight risks and keep everything on schedule. Whether you're running simple projects or complex multi-team work, this template gives you a clear structure from start to finish. You can also connect it with other tools, automate reminders and manage everything in one workspace. Why Use AI Project Management Template? Managing projects often means juggling tasks, deadlines and team communication. This template cuts the manual work so you can stay focused on progress. It helps you organize your team’s tasks, predict delays and improve coordination through automated insights. If you already use project management templates in your workflow, this AI version adds even more clarity and speed. You can pair it with other resources like project management templates or explore Stackby templates to keep all your work aligned. It also works well if you need to build custom workflows or connect APIs in Stackby for advanced automation. Key Columns in AI Project Management Template Here are the essential columns included: Project Name Task Description Owner Priority Status Start Date Due Date AI-Generated Summary Risk Assessment Next Steps Notes These columns help you capture important details and let AI generate meaningful guidance for every project stage. How to Use This Template Start by adding your project and breaking it into tasks. Assign owners, set priority levels and add timelines. The AI will help you summarize long descriptions, identify delays and suggest next steps. You can also automate workflows with Stackby to reduce manual follow-ups and create your own database to store different project views or teams. If you need to collaborate with multiple contributors, the real-time collaboration features help everyone stay updated. Who Is This Template For? This template suits: Project managers handling multiple timelines. Team leads managing cross-functional work. Agencies coordinating client projects. Startups building internal systems. Anyone who needs a simple way to manage everything in one workspace. It’s especially helpful for teams who rely on remote communication or fast decision-making. Tips to Get the Most Out of AI Project Management Template Keep task descriptions short so AI can generate clean summaries. Use priority labels to focus on what matters. Review AI-generated risks regularly. Build automations for recurring tasks. You can also organize work the smart way by connecting this template to your other operational tools. Conclusion The AI project management template helps you stay in control of deadlines, track updates and make better decisions fast. It reduces manual work and gives your team a single place to collaborate. Whether you're running small projects or managing bigger workflows, this template makes planning clearer and execution smoother. FAQs What is an AI project management template? It’s a project tracker enhanced with AI to help summarize tasks, assess risks and automate routine updates. Can I customize the columns? Yes, you can add, remove or rename columns based on your workflow. Does this template support automation? Yes, you can create automated reminders, status updates and more. Is this template suitable for small teams? Absolutely. It can support both individual users and growing teams. 

Preview Use template

AI Competitive Product Analysis Template – Compare Competitors and Product Features with AI Templates

AI Competitive Product Analysis

What Is an AI Competitive Analysis Template? The AI Brand Checker template helps you monitor how your brand appears across the internet. It brings together mentions, sentiment, sources and competitor insights so you can stay on top of your brand health. This template uses AI to summarize the context and highlight what matters most. It gives you a clean, organized space to capture daily or weekly updates across channels. If you already use project management templates, this fits naturally into your workflow and makes tracking easier. Why Use This Template? Brand perception changes quickly. People talk about your business across social platforms, blogs, communities and product review sites. Without a system in place, it can be tough to stay updated. This template helps you: Keep all brand mentions in one organized view. Understand sentiment instantly through AI-generated summaries. Compare brand signals with competitors. Track the source and context behind every mention. Spot trends early so you can respond faster. You can also organize your team’s tasks by linking this template with other workspaces. Key Columns in This Template These are the key columns included: Mention Description AI Summary Sentiment Score Sentiment Category Source/Platform Competitor (if applicable) Priority Level Date Captured Media Link or Screenshot Notes & Next Steps You can extend the structure with fields from other product management templates if needed. How to Use This Template Start by adding brand mentions from different online sources. This can include social posts, PR articles, customer reviews, or references in competitor content. Then let AI generate summaries and sentiment insights. Review the score and categorize mentions based on urgency or relevance. Use the priority column to note which items require immediate action. If you're running campaigns, you can link this template to your marketing templates to track outcomes across both brand and performance activities. Here are the basic steps: Add a brand mention and paste the link or description. Run the AI column to generate context and sentiment. Categorize the mention as positive, neutral or negative. Add actions or follow-ups in the notes. Tag competitors if the mention involves them. Review the dashboard weekly to spot patterns. You can also automate workflows with Stackby by connecting APIs that pull in brand mentions directly from monitoring tools. Who Is This Template For? This AI Brand Checker template is ideal for: Marketing and brand managers Agencies monitoring client reputation Social media teams Founders who want a quick view of brand health PR specialists Customer experience teams Competitive intelligence teams If you prefer a broader content planning setup, you can link this with your editorial calendar template to maintain consistency across channels. Tips to Get the Most Out of This Template A few tips to make this template even more effective: Track mentions daily if you're managing an active brand. Tag themes like product features, service issues or campaign names. Compare brand and competitor sentiment side-by-side. Use the priority column to align team follow-ups. Pull AI summaries into weekly reports. You can also connect APIs in Stackby to avoid manual tracking and keep everything updated automatically. If you're building a larger process, try combining this with other tools to manage everything in one workspace. Conclusion The AI Brand Checker template makes it simple to track your brand presence and understand how people talk about your company. With AI-generated context, clean organization and easy collaboration, it allows your team to stay proactive and informed. Whether you handle reputation monitoring daily or weekly, this template creates a reliable system that grows with your brand. If you need inspiration for other setups, feel free to explore Stackby templates and refine your workflow even further. FAQs What does an AI Brand Checker do? It helps you monitor brand mentions, sentiment and online conversations using AI-generated insights. Can I connect social monitoring tools to this template? Yes. If those tools offer API access, you can integrate them inside Stackby. Is this template helpful for agencies? Yes, agencies can track multiple clients by creating separate views or tables. How often should I update the data? Daily tracking works best for active brands, while smaller brands may update weekly. Does the template include competitor tracking? Yes. You can tag competitors and compare mentions directly within the table.

Preview Use template

AI Marketing Campaign Content Generator | Create Campaign Copy Fast Templates

Marketing Campaign Content Generator

What Is an AI Marketing Campaign Generator Template? The AI Marketing Campaign Content Generator Template helps you plan, write and manage all your marketing content in one workspace. It uses AI to generate campaign copy, headlines, captions and messaging so you can work faster and keep every asset organized. This marketing content generator template is ideal for teams who want structure, clarity and speed in their content pipeline. Why Use AI Marketing Campaign Generator Template? Marketing campaigns move quickly and involve many moving parts. This template helps you centralize ideas, copy drafts, versions, assets and approvals. You can organize your team’s tasks easily while keeping all content consistent across platforms. You can also build custom workflows that match your campaign style. Whether you manage ads, emails, blog posts or social content, this setup keeps everything aligned. It also works well alongside other resources like project management templates that help teams stay on track. Key Columns in AI Marketing Campaign Generator Template Here are some of the important columns included: Campaign Name Content Type (ad copy, caption, email, script, etc.) Target Audience Brief / Key Message AI-Generated Content Tone & Style Status (draft, review, scheduled, published) Channel Asset Links Owner / Assigned To These columns make it simple to track every part of your campaign content process. How to Use This Template Start by listing each piece of content you need for a campaign. Add the audience, message and tone so the AI can generate helpful copy variations. Then refine, review and finalize your assets in one place. If you’re also planning related work, you can explore Stackby templates like social media content calendar template to schedule your posts easily. You can even connect APIs in Stackby to automate repetitive steps like pulling ad metrics or tracking performance. This saves time and ensures your content strategy stays data-driven without extra work. Who Is This Template For? This AI marketing campaign content generator template is perfect for: Marketing teams managing multi-channel campaigns Agencies handling content for several clients Founders building launch content Social media managers Paid ads specialists Content writers and editors It also supports teams that want to manage everything in one workspace without switching tools constantly. Tips to Get the Most Out of AI Marketing Campaign Generator Template Set clear tone and message guidelines for each piece. Use the AI suggestions as a base, then refine for brand voice. Organize all creative assets in linked fields. Use real-time collaboration features to speed up feedback. You can also streamline your workflow by pairing this template with marketing templates for planning campaigns, or editorial calendar template setups if you publish content frequently. If you need more customization, you can create your own database with fields tailored to your team. Conclusion This AI Marketing Campaign Content Generator Template helps you move from idea to finished content smoothly. It brings structure, automation and clarity to campaign planning, enabling your team to produce consistent, on-brand content at scale. If you’re ready to organize work the smart way, this template gives you everything you need to build strong, well-coordinated marketing campaigns. FAQs 1. What can I generate with this template? You can create ad copy, social captions, email content, headlines, descriptions and more. 2. Can I customize the workflow? Yes, you can rename fields, add stages or build automations based on your process. 3. Does the AI-generated content need editing? It’s best to refine the AI output to match your brand voice and campaign style. 4. Can multiple team members collaborate? Yes, everyone can work together in real time. 5. Is this template suitable for small teams? Absolutely. It works well for individuals, startups and growing teams alike.

Preview Use template

AI Prospect Research Tool | Automate Lead Insights & Qualification Templates

AI Prospect Research Tool

What Is an AI Prospect Research Tool Template? The AI prospect research tool is a ready-to-use workspace that helps you gather and organize key information about potential customers. It pulls data, highlights patterns, and gives you a clearer picture of who to target. This prospect research tool simplifies research so you can focus more on outreach and less on manual digging. You can also explore Stackby templates to find more resources that fit your workflow. Why Use AI Prospect Research Tool Template? This template helps sales and marketing teams reduce time spent researching prospects and improve lead qualification. Instead of switching between tools or spreadsheets, everything stays in one place. It also works well when you want to automate workflows with Stackby, especially for pulling company or contact details. Teams can act faster and personalize communication with more confidence. Key Columns in AI Prospect Research Tool Template Here are some of the important columns you’ll work with: Prospect name Company name Job title or role Contact details Company overview Lead score AI-generated insights or summary Notes and status These columns help you organize your team’s tasks while ensuring you never lose track of important details. How to Use AI Prospect Research Tool Template Start by listing prospects you want to research. Add key information like name, company, and role. Use connected APIs in Stackby to auto-enrich data from external sources. AI columns will help you summarize profiles, generate insights, or review fit based on your criteria. You can also build custom workflows to route leads to different stages based on scoring or relevance. If you manage a wider outreach program, you can also connect this with your project management templates to keep campaigns aligned. Who Is This Template For? This template is helpful for: Sales teams qualifying leads Business development reps researching prospects Marketing teams planning targeted campaigns Founders and solopreneurs doing outbound themselves Agencies running client outreach programs Whether you work alone or with a team, the real-time collaboration features make it simple to keep everyone aligned. Tips to Get the Most Out of AI Prospect Research Tool Template Here are a few practical ways to make the template more effective: Define your lead scoring rules clearly. Use AI to generate short summaries for quick review. Connect APIs in Stackby to pull firmographic or social data. Link this sheet to your CRM templates for smooth handoff. These small steps help you manage everything in one workspace and streamline your workflow from research to outreach. Conclusion The AI prospect research tool makes prospecting smarter, faster, and more organized. By combining AI insights with easy automation, your outreach becomes more precise and effective. It keeps your team focused on the right leads while reducing repetitive research tasks. FAQs What does an AI prospect research tool do? It gathers and organizes prospect data, provides AI insights, and helps you evaluate lead quality quickly. Can I integrate this with my CRM? Yes. You can sync or export your prospect data to most CRMs depending on your workflow. Do I need technical skills to use this template? No. It’s designed to be simple and beginner friendly. Will AI-generated insights be accurate? AI gives helpful summaries and context, but you can always refine or edit them based on your understanding.

Preview Use template

Free AI Resume Scanner Template by Stackby Templates

AI Resume Scanner

What Is an AI Resume Scanner Template? The AI resume scanner template helps you extract, organize, and review candidate information in seconds. Instead of manually scanning resumes, this workspace uses AI to pull out skills, experience, education, and contact details automatically. It gives hiring teams a structured and searchable way to manage applicants, built around a simple and intuitive layout. If you prefer a broader setup, you can also explore Stackby templates to see how different workflows can fit into your hiring or HR operations. Why Use AI Resume Scanner Template? Hiring teams deal with countless resumes, and most of that time is spent sorting through repeated formats and inconsistent structure. With the AI resume scanner, you simplify that process. The AI reads each resume, extracts important fields, and enters them into your table. You save time, gain accuracy, and make faster decisions. This template works well if you already use CRM templates or other team-based workspaces, since everything stays connected. You can also streamline your workflow further using the real-time collaboration features built into Stackby, helping recruiters, HR managers, and decision-makers work smoothly together. Key Columns in AI Resume Scanner Template These columns help you manage each applicant clearly. (List #1) Candidate Name Email and Phone Role Applied For Years of Experience Key Skills Extracted Education Details Resume File AI Summary Status (New, Reviewing, Shortlisted, Rejected) Each column keeps your hiring process transparent. You can also build custom workflows if you need more stages or tagging systems. How to Use AI Resume Scanner Template Here’s a simple way to get started. (List #2) Upload or paste resumes into the table. Run the AI column to extract skills, experience, and other details. Review the automatically generated summaries. Move candidates through stages according to your hiring process. Share the workspace with your team for fast evaluations. If you're already managing your team’s tasks or planning projects inside project management templates, this resume scanner can fit right into your existing setup. You can also connect APIs in Stackby to sync applicant data from forms or hiring tools. This keeps everything updated without manual input. Who Is AI Resume Scanner Template For? This AI resume scanner is ideal for: HR managers and recruiters who need to filter candidates quickly Agencies handling multiple roles at once Founders and small teams who don’t have dedicated hiring staff Anyone who wants a fast, structured view of candidate details If your hiring process overlaps with content planning or long-term staffing needs, using helpful tools like the editorial calendar template can keep everything aligned. Tips to Get the Most Out of AI Resume Scanner Template Use these ideas to speed up your system even more. (List #3) Keep resume files named consistently before uploading. Add your own tags to filter candidates by department or skill levels. Automate workflows with Stackby to send alerts when a status changes. Set up views for “Shortlisted,” “New Applicants,” and “By Role” to make review simple. You can even manage everything in one workspace by combining this template with product management templates or similar tools your team already uses. Conclusion The AI resume scanner template turns messy, inconsistent resumes into clean, searchable talent profiles. It helps your team save time, reduces manual work, and supports better hiring decisions. Whether you’re scaling a team or reviewing applicants occasionally, this setup lets you organize work the smart way with a structure that grows with you. FAQs How does the AI resume scanner work? It extracts skills, contact details, and experience from resumes and places them into organized fields automatically. Can I customize the columns? Yes, you can add, remove, or rename columns to fit your hiring process. Is this template suitable for small teams? Absolutely. Small teams benefit the most since it reduces manual screening time. Do I need technical skills to use it? No. The AI extraction runs directly through simple column settings. Can I upload multiple resumes at once? Yes, you can add as many files as you need and process them quickly.