Free Database templates for all your workflows

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Free Database templates for all your workflows

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Holiday Request Form Template

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Holiday Request Form Template

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Manage employee holiday requests and approvals easily by tracking leave details and ensuring proper documentation.

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Demographic Survey Form Template for structured data collection. Templates

Demographic Survey Form

Understanding demographic data is crucial for businesses, researchers, and organizations looking to make informed decisions. Whether you're conducting market research, analyzing employee demographics, or gathering customer insights, a Demographic Survey Form Template helps you streamline data collection, organize responses, and visualize key trends. Why Use a Demographic Survey Form Template? Manually collecting and analyzing demographic data can be time-consuming and inefficient. A structured template ensures: Standardized data collection with predefined fields. Efficient organization and easy filtering of responses. Accurate analysis of demographic trends. Customizable forms tailored to specific research needs. With Stackby’s Demographic Survey Form Template, you can effortlessly gather, manage, and analyze demographic data in one place. How This Template Works in Stackby Stackby provides a flexible, database-driven approach to survey data collection. This template includes structured tables for storing responses, categorizing participants, and visualizing trends. Key Tables in the Demographic Survey Form Template Survey Responses Table – Collect participant information and demographic details. Questionnaire Table – Define survey questions for consistent data collection. Data Analysis Table – Organize and filter responses to uncover insights. Each table is customizable, allowing you to modify fields based on specific research goals. Key Features & Benefits Efficient Data Collection Use pre-built survey forms or customize them for different use cases. Collect data on age, gender, location, occupation, income, education, and more. Organized Data Management Automatically categorize responses based on demographic attributes. Filter data to analyze specific audience segments. Data Visualization & Reporting Use Stackby’s built-in visualization tools to generate reports and trends. Export data for further analysis or share insights with stakeholders. Customization & Automation Modify form fields to align with different research objectives. Automate response collection using integrations with Google Forms, Typeform, and other survey tools. Real-World Use Cases The Demographic Survey Form Template is ideal for: Market Research – Understand customer demographics to improve targeting strategies. HR & Workforce Analytics – Analyze employee demographics for diversity and inclusion initiatives. Academic Research – Conduct social studies or public opinion surveys with structured data collection. Event Planning – Gather demographic insights from attendees for better event planning. How to Get Started Import the Template – Add the Demographic Survey Form Template to your Stackby account. Customize Questions – Modify the questionnaire table based on your research needs. Collect Responses – Share the survey form and automatically store responses in the Survey Responses Table. Analyze & Report – Filter data, generate reports, and visualize key trends.

Class Evaluation Form Template - Stackby Templates

Class Evaluation Form

Gather valuable feedback on your classes with this easy-to-use Class Evaluation Form. Enhance learning experiences based on students’ insights and suggestions.

Custom Clothing Order Form

The Custom Clothing Order Form helps tailor clothing to your exact needs by collecting measurements, design preferences, and fabric details in one place.

Availability Form Template with customizable scheduling fields in Stackby Templates

Availabilty Form

Streamline Team Scheduling with the Availability Form Template Managing availability across your team or organization can often become a disorganized process—spread across emails, chats, and spreadsheets. The Availability Form Template by Stackby is designed to centralize this process by helping teams seamlessly collect and track availability data using a shareable form. Whether you’re coordinating volunteers, freelancers, employees, or students, this user-friendly template empowers teams to gather availability details in real-time, structure it effectively, and use that information to plan schedules more efficiently.  Key Tables in the Template 1. About Form This is the core table in the Availability Form template, acting as a centralized collection point for all form responses. Column Types & Fields: Full Name Email  Contact Number . Availability Date Available Time Slot  Days of Availability . Location Preference  Preferred Role / Task  Comments/Notes  Submission Timestamp  This form can be embedded or shared as a standalone link, letting respondents input their availability in a structured format. Key Features and Benefits Collect Accurate Availability Data Eliminate the back-and-forth by letting respondents input their available dates, time slots, and preferences directly into the system. Fully Customizable Form You can modify any field in the form, whether it's changing availability options, time slots, or task preferences—ensuring that it fits your organization's specific scheduling needs.  Real-Time Dashboard View Visualize submitted data immediately within Stackby. Filter and group entries by date, task, role, or availability type to match people to schedules efficiently.  Shareable and Mobile-Friendly Create a public form link that can be shared via email, chat, or embedded on a website. The form is mobile-friendly, ensuring easy submissions from any device.  Automated Logs Track when each entry was submitted with built-in created timestamps. This helps you monitor submission frequency and ensure timely planning.  Use with Other Templates This form template can be connected with your HR Management, Shift Planning, Volunteer Coordination, or Event Scheduling templates for seamless workflow integration.  Use Cases HR Teams can use the Availability Form to collect preferred working hours or remote working days from employees. Volunteer Coordinators can gather availability from event volunteers across various roles and days. Education Institutions can use it to determine when students or instructors are available for sessions, workshops, or labs. Small Businesses can collect shift preferences from part-time staff or freelancers. Remote Teams can use it to track which teammates are available for collaboration across time zones.  Why Use This Availability Form Template? This template isn’t just a static form—it’s part of a powerful and dynamic data management system. Responses are automatically added to a database you can sort, filter, and group however you like. Plus, with Stackby’s automations, you can trigger alerts, emails, or calendar events based on submitted availability. Whether you're managing a small group or a large remote team, this template provides a structured, digital-first approach to availability tracking that scales with your needs. Final Thoughts Say goodbye to cluttered emails and inconsistent availability tracking. The Availability Form Template brings clarity and structure to your scheduling process. With pre-configured fields, instant submission logging, and customization options, it’s ready to deploy in minutes. Try it out, make it your own, and transform the way your team handles availability. 

Form template showing patient medical history, allergies, and medication details Templates

Medical History Form

The Medical History Form Template is a powerful and easy-to-use tool designed for clinics, hospitals, private practices, and telehealth providers. It allows healthcare professionals to digitally collect, organize, and maintain comprehensive medical records of patients — all in one place. Whether it’s new patient onboarding or routine updates, this form streamlines data collection and helps ensure accurate, timely, and secure documentation of a patient’s health background.  Key Form Fields and Tables 1. Patient Information This section collects the basic demographics and identifiers necessary to associate each medical record with the right patient. Key fields include: Full Name Date of Birth Gender Contact Number Email Address Emergency Contact 2. Medical History Capture a complete history of previous and existing medical conditions. This table helps provide context for diagnosis and treatment plans. Fields include: Past Illnesses (e.g., diabetes, hypertension, asthma) Surgeries or Hospitalizations Family Medical History (e.g., heart disease, cancer) Current Medications Ongoing Treatments 3. Allergies and Reactions Crucial for treatment safety, this section tracks any known allergies to medications, food, or environmental factors. Key fields: Type of Allergy (Drug, Food, Environmental) Allergen Name Reaction Severity (Mild, Moderate, Severe) Notes or Emergency Instructions 4. Lifestyle & Habits A patient’s lifestyle often plays a critical role in healthcare. This table includes: Smoking and Alcohol Use Dietary Restrictions Exercise Frequency Sleep Patterns Mental Health History 5. Insurance & Consent Enable patients to provide their insurance details and sign off on information usage and treatment consent. Fields include: Insurance Provider Policy Number Primary Holder Consent Checkbox for Treatment and Data Use Digital Signature Field Top Features Fully Customizable: Add or remove questions, create dropdowns, checkboxes, or attach documents based on your clinic’s specific needs. Digital and Paperless: No more paper forms — collect everything securely online with Stackby’s embedded form sharing. Linkable Records: Automatically connect data across related tables such as medications, treatments, and visits. Auto Timestamping: Capture form submission dates automatically for better recordkeeping. HIPAA-Ready Structure: While Stackby doesn’t provide HIPAA compliance out of the box, this template follows best practices for health data capture. Export and Share: Easily export records in CSV or PDF formats or share summaries with specialists. Use Cases Clinics and Primary Care Facilities: Streamline the patient intake process by capturing full health histories before appointments. Telehealth Providers: Digitally collect medical information before virtual visits. Specialist Practices: Gather condition-specific histories like allergies, orthopedic injuries, or cardiology concerns. Health Camps and Pop-Ups: Quickly onboard multiple patients during short-term healthcare initiatives. Home Health Services: Use this form to gather vital information for remote care programs. Why Use the Medical History Form Template? Accuracy and accessibility of medical history data are critical to delivering quality healthcare. Manual data collection methods often lead to errors, missing records, or time-consuming paperwork. This Medical History Form Template eliminates that friction. By digitizing your patient intake and record management process, you ensure every provider has timely access to essential background data — improving clinical decision-making, reducing duplication, and enhancing the overall patient experience. Whether you're an independent practitioner, a multi-location clinic, or part of a growing telehealth service, this template can adapt to your workflow — while keeping everything organized in one collaborative workspace. 

Bank Transfer Form Template - Stackby Templates

Bank Transfer Form

The Bank Transfer Form Template helps capture essential details like sender/recipient info, transfer amount, and purpose, ensuring seamless and secure transactions.

Digital Code of Conduct Sign Form for employee compliance and onboarding. Templates

Code of Conduct Sign Form

The Code of Conduct Sign Form Template is designed to help HR departments and organizations streamline the distribution and acknowledgment of company code of conduct policies. Whether you’re onboarding new employees or updating internal compliance procedures, this easy-to-use digital form allows employees to review, acknowledge, and sign the document in a secure, centralized way. From startups to large enterprises, this template helps reinforce company values, ethical standards, and behavioral expectations — ensuring every team member is aligned with your organization's mission and culture.  Key Tables and Sections in the Template 1. Employee Directory Fields Data Types Purpose 2. Policy Content & Version Control Fields Data Types Purpose 3. Acknowledgment Form Fields Data Types Purpose 4. Status Tracker Fields Data Types Purpose  Key Features Fully Customizable FieldsTailor the form to your organization's policy language, versioning, or regional guidelines. Digital SignaturesSecurely collect signatures with file uploads or connected e-signature tools. Version ControlKeep track of policy changes and ensure employees are always signing the latest version. Automated RemindersAutomate follow-ups for incomplete acknowledgments, ensuring every employee responds in time. Secure Document StorageAll signed forms and policy documents are stored securely and can be retrieved for audits or reviews.  Benefits Simplifies ComplianceAutomate the process of distributing and collecting signed codes of conduct across your team. Enhances AccountabilityMaintain clear, timestamped records of each employee's acknowledgment to meet internal and legal compliance needs. Reduces PaperworkReplace manual printing and filing with a centralized, digital system accessible from anywhere. Ideal for Remote & Hybrid TeamsNo more waiting for paper forms—let your remote workforce sign from anywhere at any time. Audit-Ready DocumentationRetrieve past versions and signed forms with ease during compliance audits or HR reviews.  Use Cases Human Resources Departments: Collect annual code of conduct acknowledgments during onboarding or policy refreshes. Legal & Compliance Teams: Ensure policies are understood and legally acknowledged across the organization. Startups & Growing Businesses: Establish foundational policies for small teams and track adherence easily. Educational Institutions: Use for staff, faculty, or student conduct policy acceptance. Nonprofits & NGOs: Reinforce ethical guidelines among volunteers, board members, or staff. ?? How to Use This Template Add to Your Workspace: With just a click, import the template into your Stackby account. Customize Fields: Modify the form according to your company’s code of conduct and branding. Share the Form: Distribute the acknowledgment form via shareable links or email invites. Track Responses: Monitor completion status, and send reminders to those who haven’t signed. Archive Signatures: Store all signed documents in one place for quick retrieval during audits or reviews.  Final Thoughts The Code of Conduct Sign Form Template is more than just a digital form—it’s a compliance solution designed to help organizations embed ethical standards into their culture. With structured data tracking, version control, and secure signature collection, this template ensures your policies are acknowledged and documented efficiently. Whether you're a small team or a large enterprise, adopting this template can streamline your HR and compliance workflows — making policy management effortless, transparent, and audit-ready. Let me know if you’d like a downloadable version or integration details! 

Data Request Form Template for efficient data collection and management. Templates

Data Request Form

Data is the backbone of decision-making in any organization. However, managing data requests manually can lead to inefficiencies, miscommunication, and errors. The Data Request Form Template in Stackby provides a structured approach to collecting, tracking, and managing data requests within teams, ensuring a smooth workflow from submission to approval. Why Use a Data Request Form Template? Organizations often deal with multiple data requests across departments, ranging from research teams needing analytical reports to marketing teams requesting customer insights. Without a streamlined process, handling these requests can become chaotic. With the Data Request Form Template, you can: Standardize the data request process. Ensure all necessary details are captured in one place. Automate approvals and tracking for efficiency. Keep a record of past and pending data requests. Improve team collaboration and response times. How This Template Works in Stackby This template is structured to handle data requests efficiently. It includes key tables that help you collect, categorize, and manage requests in an organized manner. Key Tables in the Data Request Form Template Request Submission Table – Collect all necessary details, including request type, priority, and requester information. Approval & Status Table – Track the status of each request (Pending, In Progress, Approved, Denied). Request Logs Table – Maintain a historical log of all previous requests for reference and reporting. Assigned Team Members Table – Assign requests to relevant team members and track responsibility. Each table can be customized to fit the needs of your organization. Key Features & Benefits Efficient Data Request Collection Use a structured form to capture key request details. Standardize data collection across teams. Real-Time Tracking & Status Updates Monitor request progress with clear status labels. Keep stakeholders informed about approvals and completion timelines. Seamless Collaboration Assign requests to specific team members. Enable discussions and updates within Stackby for better communication. Automated Approvals & Notifications Set up automated workflows to approve or reject requests based on predefined criteria. Notify requesters instantly when their data is ready. Historical Data Tracking Maintain a searchable log of all past requests for auditing and reference. Analyze trends in data requests to optimize internal workflows. Real-World Use Cases This template is ideal for: IT & Data Teams – Manage internal requests for reports, analytics, or database access. Marketing Departments – Request customer insights, campaign data, or performance analytics. Finance Teams – Handle data requests related to budgeting, transactions, or compliance. Research & Development – Organize research data requests and ensure timely fulfillment. Getting Started with the Template Import the Data Request Form Template – Add it to your Stackby workspace. Customize Request Fields – Modify form fields to capture specific data points relevant to your team. Assign Responsibilities – Ensure each request is assigned to the right team member for quick action. Track & Manage Requests – Monitor progress, approve requests, and communicate updates. Automate Notifications & Approvals – Set up workflows to speed up the approval process.

Volunteer Sign Up Sheet

Volunteering plays a crucial role in nonprofit organizations, community service initiatives, and events. Whether you're coordinating a charity drive, school event, or ongoing community program, managing volunteer sign-ups efficiently is essential. The Volunteer Sign-Up Sheet Template in Stackby simplifies this process by providing an organized, collaborative, and automated system to track volunteers, their availability, and assigned roles. Why Use a Volunteer Sign-Up Sheet? Coordinating volunteers manually using spreadsheets or paper-based lists can quickly become overwhelming. Challenges like scheduling conflicts, incomplete information, and lack of real-time updates can hinder the efficiency of your volunteer management process. With Stackby's Volunteer Sign-Up Sheet Template, you can: Keep all volunteer information in one place. Assign roles and shifts efficiently. Enable real-time collaboration and updates. Automate confirmations and reminders. Improve communication with volunteers. How This Template Works in Stackby Stackby combines the flexibility of spreadsheets with the power of databases, making it easy to organize, filter, and automate volunteer management. This template includes structured tables that help streamline the entire process. Key Tables in the Volunteer Sign-Up Sheet Template Volunteer List – Maintain detailed records of volunteers, including their contact details, availability, and skills. Event/Task Schedule – Organize tasks, shifts, and responsibilities for each event or activity. Availability Tracker – Monitor which volunteers are available on specific dates and times. Each table is fully customizable, allowing you to tailor it to your specific needs. Key Features & Benefits 1) Centralized Volunteer Database Store all volunteer details in a structured format, making it easy to search, sort and filter data. Assign categories based on skill sets, availability, and preferences. 2) Seamless Scheduling and Role Assignment Assign volunteers to specific events, tasks, or shifts. Use Stackby’s calendar view to visualize schedules effortlessly. 3) Automated Communication Set up automated reminders via email or integrations with apps like Slack. Ensure timely follow-ups and confirmations to minimize last-minute dropouts. Collaboration and Real-Time Updates Volunteers can update their availability and preferences, reducing manual coordination efforts. Track sign-ups in real-time to ensure smooth event planning. Real-World Use Cases This template is useful for various organizations, including: Nonprofits & NGOs – Manage volunteers for charity events, donation drives, and social initiatives. Schools & Universities – Organize student volunteers for school activities, fundraisers, and outreach programs. Event Planners – Assign volunteers for large-scale events, conferences, or corporate social responsibility (CSR) programs. Religious & Community Groups – Coordinate volunteers for church services, festivals, and outreach activities. Getting Started with the Template Import the Template – Add the Volunteer Sign-Up Sheet Template to your Stackby account. Customize Fields – Modify columns, add dropdowns, and set up automation based on your workflow. Add Volunteers & Tasks – Enter volunteer details, assign roles, and organize event schedules. Enable Automations – Integrate with tools like Gmail or Slack for automated confirmations and reminders. Share & Collaborate – Allow team members and volunteers to access and update the sheet in real time.