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Hotel Booking Form Template

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Hotel Booking Form Template
Use Template

The Hotel Booking Form Template is a ready-to-use digital form designed to simplify guest reservations, collect relevant customer data, and automate check-in/check-out workflows. Perfect for hotels, resorts, homestays, bed-and-breakfasts, and other accommodation providers, this template enables staff to track bookings efficiently while providing a seamless experience for guests.

Whether you run a boutique property or a large chain of hotels, this form helps you eliminate manual data entry, avoid overbooking issues, and streamline your front-desk operations—all within a single customizable and collaborative platform.

Key Features

  • Comprehensive Booking Capture
    Easily collect guest details including name, contact info, check-in/check-out dates, room preferences, and special requests in one form.
  • Real-Time Availability Tracking
    Integrate this form with a backend table to track room inventory and availability across different dates and categories.
  • Customizable Fields
    Modify fields to match your property type—whether you're offering standard rooms, suites, vacation rentals, or shared spaces.
  • Mobile-Friendly and Embeddable
    Embed the form on your website or share it via link to allow bookings from mobile, desktop, or tablet devices.
  • Automated Booking Records
    Each submission gets logged in a structured table, enabling easy filtering, search, and reporting.
  • Multi-property Support
    Perfect for hotel groups or operators managing multiple locations with centralized or segmented bookings.

Form Fields Overview

Here are the main fields in the booking form:

  • Guest Full Name
  • Email Address
  • Phone Number
  • Country
  • Check-in Date
  • Check-out Date
  • Number of Guests
  • Room Type 
  • Preferred Bed Type 
  • Special Requests 
  • Payment Method 
  • Booking Confirmation 

These fields ensure a complete reservation intake and set clear expectations for both guest and host.

 Use Cases

  • Hotel Chains & Independent Hotels: Centralize your booking system with a single customizable form.
  • Homestays & Vacation Rentals: Simplify direct bookings and minimize third-party platform fees.
  • Corporate Housing: Manage long-term stays and employee travel bookings efficiently.
  • Boutique Properties: Add your brand styling and embed the form into your website or landing page.
  • Travel Agencies: Collect bookings on behalf of clients across multiple properties.

Benefits

  • Reduce booking errors and improve front-desk efficiency
  • Provide a professional, user-friendly experience for guests
  • Customize fields and workflows based on your hospitality model
  • Eliminate manual entry and streamline communication with guests
  • Export booking data to spreadsheets or integrate with CRM tools
  • Automate reservation follow-ups and confirmations

Streamline your reservations and deliver excellent guest experiences—start using the Hotel Booking Form Template today, fully customizable and free on Stackby. 

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