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Invitation Maker Template

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Invitation Maker Template

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Creating the perfect event begins with the perfect invitation—and keeping track of everything afterward is just as important. Whether you're planning a birthday party, a wedding, a corporate gala, or a casual get-together, managing invitations, guests, RSVPs, and design themes can quickly become overwhelming without the right system.

The Invitation Maker Template by Stackby simplifies the process, allowing you to plan, customize, and manage all your event details in a single, flexible workspace. From designing the perfect message to tracking RSVPs and guest preferences, this template provides a ready-to-use structure to keep everything in sync.

Key Features

1. Comprehensive Invitation Management

At the heart of the template is the “Invitations” table, where you can create and manage each event with fields for:

Invitation Name
Event Type
Date & Time
Host Name
Design Theme
Status

Keep your planning streamlined by storing all invitation details in one place. Whether you’re preparing months in advance or sending a last-minute e-invite, this table keeps you on track.

2. Guest List & RSVP Tracking

No event is complete without your guests. The “Invitees” table links each invitee to a specific invitation and includes:

Invitee Name
Email & Phone
RSVP Status
Plus Ones
Special Requests
RSVP Date

Use this to maintain up-to-date headcounts and guest preferences—perfect for caterers, planners, or just making sure everyone feels included.

3. Design Template Catalog

The “Design Templates” table gives you a visual and creative overview of all your available invitation themes. Track:

Template Name
Style Category
Color Palette
Format
Preview Image
Created By

Easily assign a design to each invitation and switch themes based on the occasion or audience. This makes the template ideal for teams offering design services or managing multiple brand styles.

Use Cases

Event Planners managing multiple client events
HR or Admin Teams planning internal company functions or celebrations
Small Business Owners sending branded invites to customers or partners
Freelance Designers offering digital/print invitations with status tracking
Families or Individuals organizing personal events like weddings, reunions, or birthdays

Whether you're a seasoned event coordinator or organizing your first big event, this template ensures you don’t miss any detail.

About Template

This Invitation Maker Template includes three pre-linked relational tables:

Invitations – Central dashboard to create and manage event invitations
Invitees – Guest list and RSVP status tracking with optional notes
Design Templates – Organized catalog of available designs and themes

All tables are fully customizable and link together for a seamless experience. Use Stackby’s Form View to collect guest RSVPs online, or use Kanban View to manage event preparation workflows by invitation status.

Final Thoughts

Planning events doesn't have to be chaotic. With Stackby’s Invitation Maker Template, you gain clarity, control, and creativity. Track every invite, every RSVP, and every guest interaction in one collaborative tool. Whether it's one event or fifty, this template scales with you.

Start creating beautiful and organized events today.

Use the Invitation Maker Template – Free to use on Stackby.

Let me know if you’d like this content formatted for a CMS (like Webflow, WordPress, or Notion) or exported as structured JSON or markdown

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