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Inventory Templates

An inventory template is used to track and record items available, at work or home. Whether you’re keeping stock of your products, equipments, office supplies or orders, get organised with our free online inventory templates. Keep stock of your current situation in real-time at office or home, and say no to manually recording information.

Whether you’re a manufacturer or purchasing from vendors, you can manage all your purchase orders in any of the inventory templates. If you don’t see an inventory template that fits your needs, just customise one by adding tables and right columns from 25+ column types that fits your workflow - without any coding. By taking your inventory spreadsheets online with our ready to use inventory templates, you can eliminate registers, paperwork and easily manage and view all the products information in a professional spreadsheet-database format.

Software Asset Management preview in Stackby Templates
Software Asset Management
Free Software Asset Management System  Managing your company’s software inventory is a complex but critical task. From tracking licenses to ensuring compliance, the stakes are high for IT teams and procurement managers alike. The Software Asset Management template by Stackby brings clarity and structure to your entire software lifecycle—so you can focus on efficiency, reduce overspending, and stay audit-ready. A structured database can help teams organize operational records and maintain visibility across business processes, as explained in spreadsheets vs. database.  Whether you're part of an enterprise IT team, a small business managing digital tools, or a procurement specialist reviewing vendor contracts, this template provides an all-in-one hub to manage every aspect of your software ecosystem. Features of Software Asset Management Template 1. Centralized Software Inventory At the heart of this template is the Software_Inventory table, where you’ll manage your entire portfolio of software applications. Key Fields Include: Software Name Category Vendor Name License Type Number of Licenses Purchase Date & Renewal/Expiration Date Assigned To License Cost and Total Cost Status  Each entry is clearly organized and linked to its vendor and audit history, giving you complete control and visibility over all active and inactive assets. 2. Track Vendor Details The Vendors table stores all vendor contact information, so you’re always one click away from support or contract renewal queries. Key Fields: Vendor Name Contact Person Email & Phone Website Address Link vendors directly to the software they provide to create a network of relationships that supports easier communication and procurement. For broader supplier evaluation and vendor records, the Vendor Assessment Template provides a related structure for organizing vendor information.  Stackby Integrations connect workflows with supported external tools to help keep relevant software and vendor information organized.  3. Perform Regular Audits Never miss a compliance checkpoint again. The License Audit table allows you to track audit history and flag issues before they become problems. Key Fields: Software Name  Audit Date Compliance Status  Notes Assigned Auditor Follow-Up Required  This table is perfect for documenting your audit logs and staying transparent with upper management or regulators. Standardized workflows can also help IT teams manage recurring checks and follow-ups, as discussed in what is workflow automation.  Template Features:Title:Customisable Fields & ViewsDesc:Tailor every column type — text, numbers, dropdowns, date pickers, file attachments — and switch between Grid, Kanban, Calendar, and Gallery views to match how your team works. Title:Real-Time Stock Level TrackingDesc:Monitor quantity on hand, reorder points, and supplier details for every SKU in a single structured database updated by your whole team. Title:Low-Stock AlertsDesc:Set conditional automations that trigger email or Slack notifications when inventory drops below a defined threshold. Title:Supplier & Purchase Order LinkingDesc:Link products to supplier records and purchase orders via relational tables to trace stock movement from order to shelf. Title:Inventory ReportingDesc:Use chart apps to visualise stock turnover, category distribution, and valuation without exporting to a separate tool.  Who can use Software Asset Management Template IT Departments tracking software lifecycle across global teams Procurement Teams monitoring licenses, renewals, and costs Startups and SMBs ensuring they stay compliant without overspending Enterprises preparing for internal or third-party audits CIOs & CTOs aiming for greater software visibility across departments Software Asset Management Template: Steps to create This template includes 3 relational and customizable tables that work seamlessly together: Software Inventory – Master list of software and license information Vendors – Contact and contract details of software providers License Audit – Log of compliance audits and follow-up requirements You can customize this template to fit your needs by adding columns (e.g., renewal alerts, cost center, department), linking external forms for software requests, or using views like Kanban or Calendar to track upcoming renewals. Teams managing hardware and other IT resources can also use the IT Management Template to organize related operational activities.  Stackby’s flexibility allows you to view your software assets as a grid, form, calendar, or even automate reminders using integrations with tools like Slack, Gmail, or Microsoft Teams. Stackby Views help teams organize software records in formats suited to inventory reviews, license tracking, and renewal planning.  Conclusion With software expenditures taking up a significant portion of operational budgets, it's essential to manage them proactively. This Software Asset Management Template helps you standardize your tracking process, reduce waste, stay compliant, and make smarter IT decisions. Whether you're managing 10 licenses or 10,000, this template is a powerful foundation to build your digital inventory management system—free to use, fully customizable, and designed for teams. 
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Software Asset Management preview in Stackby Templates
Software Asset Management
Free Software Asset Management System  Managing your company’s software inventory is a complex but critical task. From tracking licenses to ensuring compliance, the stakes are high for IT teams and procurement managers alike. The Software Asset Management template by Stackby brings clarity and structure to your entire software lifecycle—so you can focus on efficiency, reduce overspending, and stay audit-ready. A structured database can help teams organize operational records and maintain visibility across business processes, as explained in spreadsheets vs. database.  Whether you're part of an enterprise IT team, a small business managing digital tools, or a procurement specialist reviewing vendor contracts, this template provides an all-in-one hub to manage every aspect of your software ecosystem. Features of Software Asset Management Template 1. Centralized Software Inventory At the heart of this template is the Software_Inventory table, where you’ll manage your entire portfolio of software applications. Key Fields Include: Software Name Category Vendor Name License Type Number of Licenses Purchase Date & Renewal/Expiration Date Assigned To License Cost and Total Cost Status  Each entry is clearly organized and linked to its vendor and audit history, giving you complete control and visibility over all active and inactive assets. 2. Track Vendor Details The Vendors table stores all vendor contact information, so you’re always one click away from support or contract renewal queries. Key Fields: Vendor Name Contact Person Email & Phone Website Address Link vendors directly to the software they provide to create a network of relationships that supports easier communication and procurement. For broader supplier evaluation and vendor records, the Vendor Assessment Template provides a related structure for organizing vendor information.  Stackby Integrations connect workflows with supported external tools to help keep relevant software and vendor information organized.  3. Perform Regular Audits Never miss a compliance checkpoint again. The License Audit table allows you to track audit history and flag issues before they become problems. Key Fields: Software Name  Audit Date Compliance Status  Notes Assigned Auditor Follow-Up Required  This table is perfect for documenting your audit logs and staying transparent with upper management or regulators. Standardized workflows can also help IT teams manage recurring checks and follow-ups, as discussed in what is workflow automation.  Template Features:Title:Customisable Fields & ViewsDesc:Tailor every column type — text, numbers, dropdowns, date pickers, file attachments — and switch between Grid, Kanban, Calendar, and Gallery views to match how your team works. Title:Real-Time Stock Level TrackingDesc:Monitor quantity on hand, reorder points, and supplier details for every SKU in a single structured database updated by your whole team. Title:Low-Stock AlertsDesc:Set conditional automations that trigger email or Slack notifications when inventory drops below a defined threshold. Title:Supplier & Purchase Order LinkingDesc:Link products to supplier records and purchase orders via relational tables to trace stock movement from order to shelf. Title:Inventory ReportingDesc:Use chart apps to visualise stock turnover, category distribution, and valuation without exporting to a separate tool.  Who can use Software Asset Management Template IT Departments tracking software lifecycle across global teams Procurement Teams monitoring licenses, renewals, and costs Startups and SMBs ensuring they stay compliant without overspending Enterprises preparing for internal or third-party audits CIOs & CTOs aiming for greater software visibility across departments Software Asset Management Template: Steps to create This template includes 3 relational and customizable tables that work seamlessly together: Software Inventory – Master list of software and license information Vendors – Contact and contract details of software providers License Audit – Log of compliance audits and follow-up requirements You can customize this template to fit your needs by adding columns (e.g., renewal alerts, cost center, department), linking external forms for software requests, or using views like Kanban or Calendar to track upcoming renewals. Teams managing hardware and other IT resources can also use the IT Management Template to organize related operational activities.  Stackby’s flexibility allows you to view your software assets as a grid, form, calendar, or even automate reminders using integrations with tools like Slack, Gmail, or Microsoft Teams. Stackby Views help teams organize software records in formats suited to inventory reviews, license tracking, and renewal planning.  Conclusion With software expenditures taking up a significant portion of operational budgets, it's essential to manage them proactively. This Software Asset Management Template helps you standardize your tracking process, reduce waste, stay compliant, and make smarter IT decisions. Whether you're managing 10 licenses or 10,000, this template is a powerful foundation to build your digital inventory management system—free to use, fully customizable, and designed for teams. 
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